UNDP Jobs - 72810- National Administrative & Finance Assistant.

National Administrative & Finance Assistant.

Location :

Beirut, LEBANON

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

23-Jun-17 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

6 Months.

Languages Required :

Arabic English French

Expected Duration of Assignment :

6 Months.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The large influx of Syrians across Lebanon has directly affected the public and service sectors at the national scale. The surge in demand for land, waste disposal, water resources, and electricity has raced ahead of capacity to meet it, raising municipal costs. Public institutions cannot cope with the added volume of needs in a country, where major development challenges pre-existed the crisis, and the private sector traditionally delivers many public services. Demand for electricity, water, waste collection, education and healthcare continues to far outstrip the capacity of systems and infrastructure that have already seen years or even decades of under-investment, unreliability and high costs.
Municipalities are struggling to bear burdens – one study showed that municipal spending on waste disposal climbed 40 percent between 2012 and 2015- suggesting a strong focus on local capacities for 2016. Heads of Municipalities and their municipal-level staff are challenged daily to meet the increasing
needs of their constituents with scarce resources, while simultaneously remedying the effects of the Syria refugee crisis. Most municipalities, especially small municipalities located in the rural and remote areas, rely on transfers from the national government and its public entities, specifically transfers from the Independent Municipal Fund (IMF). Unfortunately, there is an average of 1-2 year delay in the transfer of these funds; moreover, the national government did not allocate additional funds to the IMF to address the growth needs of the municipality in light of the Syrian Crisis and overuse of the existing, already weak, municipal services.
In 2014, the Ministry of Environment (MOE) established an internal committee for the assessment of the Environmental impact of the Syrian Refugees in Lebanon. This committee requested the support of UNDP and the European Union to conduct an environmental assessment of the Syrian Conflict and determine priority interventions that would complement the Lebanon Stabilization roadmap. The assessment was conducted between May and July of 2014 and focused on the sectors of solid waste, water and waste water, air quality, and land-use and ecosystems. The assessment highlighted that the annual increase of solid waste generated by the Syrian displaced population is equivalent to 15.7 % of the solid waste generated by Lebanese citizens prior to the crisis. This increase in solid waste is being managed by the already weakened existing infrastructure. Moreover local municipalities identify solid waste collection as a priority issue to be tackled given the drastic increase in local population; this has resulted as well in the increase of open dumping zones, burning zones and a large deterioration of health conditions in different communities.
Addressing solid waste management needs in particular should align humanitarian interventions to public services and infrastructure development in national systems and programmes. Moreover, UNDP will focus on more environmentally sustainable solutions and practices based on sorting and recycling. In addition to capacity building of national and local level public entities in order to strengthen and harmonize systems.

Duties and Responsibilities

Assist Al Fayhaa and UNDP in all administrative aspects of the project;
Participate in all meetings and conferences in Lebanon when requested to;
Document and write records of all meetings, workshops, etc.
Provide administrative support to all meetings and workshops as well as participate in its preparation;
Follow-up on all the administrative and financial aspects of the project;
Prepare, send, and document e-mails and any other type of correspondence;
Assist in data collection and documentation;
Perform all other tasks which may be assigned by Al Fayhaa and UNDP in order to fulfill the project goals.
Coordinate closely with the Urban Community Al Fayhaa and UNDP and the Catalan partners for the implementation of the activities of the project in all administrative and financial aspects;
provide administrative and financial data documentation;
Follow up on the Implementing of the action plan;
Facilitate and follow up on the implementation of Pilot Project
Perform all other tasks which may be assigned by the Project Manager in order to fulfill the project goals.

For additional information, please refer to ANNEX I – Terms of Reference

Competencies

Functional Competencies:

Dynamic individual with excellent interpersonal and technical skills;
Work autonomy and capacity to initiate actions in a pro-active way;
Capacity for rapid and clear analysis and reporting;
Excellent working knowledge of spoken and written English and Arabic;
Knowledge of French would be an advantage.
The applicant must be a team-player, and have excellent communication skills and must be flexible in approach.

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Kindly refer to the Individual Consultant Procurement Notice and all related Annexes by visiting the below link:

http://www.lb.undp.org/content/lebanon/en/home/operations/procurement/

Please make sure to submit all the requested documents/information; otherwise, your application will be considered incomplete

Required Skills and Experience

Academic Qualifications:

Bachelor degree in Business or equivalent.

Years of experience:

Minimum 2 years of relevant experience.

Technical experience:

Experience in the relevant sector ideally combined with experience in project preparation for financing and project implementation.
Experience in international procurement and preparation of tenders.
Multi-country working experience would be an advantage.

Language requirements:

Excellent working knowledge of spoken and written English and Arabic.

How to Apply:

1. Read the additional information and annexes on teh UNDP lebanon website at http://www.lb.undp.org/content/lebanon/en/home/operations/procurement/

2. The consultancy is open for all National consultants who meet the selection criteria and propose a competitive fee. Interested consultants are requested to apply only through this UNDP jobs portal.

Submissions through any other media will not be considered.

The application must include the P11, technical proposal, Annex 3 (Offerors Letter) and the financial proposal in one single document and uploaded as word or PDF file to the UNDP job site.

Incomplete applications will not be considered.