Consultant for the Anti-Corruption Agency Data Management System (DMS)

Location : Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)
Application Deadline :31-Jul-17 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :August 2017 - October 2017 (40 w/days within this period)
Expected Duration of Assignment :August 2017 - October 2017 (40 w/days within this period)


The project Support to Anti-Corruption Efforts in Kosovo (SAEK) II is expected to have a positive impact on reducing the level of corruption in Kosovo by strengthening monitoring and oversight mechanisms of institutions to perform in an efficient, transparent, accountable, and gender sensitive manner. The project will ensure greater transparency and accountability of those institutions responsible for delivering public services and create the necessary requirements for more participatory governance at the local level. 

SAEK II takes an innovative and holistic approach towards anti-corruption by focusing both on the “supply-side” and the “demand side” of democratic governance and taking into consideration different levels of intervention, working directly with central government authorities, local/municipal actors, civil society and the citizens themselves. 

Activities implemented under SAEK II Component 1 will focus on strengthening the capacities of the Kosovo Anti-Corruption Agency (KAA) to become an effective external control mechanism for ethics, integrity and efficiency of the public administration. As identified as a priority by the EC Kosovo Reports, the project will also focus on enhancing active partnership and stronger collaboration and coordination amongst relevant stakeholders on anti-corruption issues, particularly amongst the KAA, prosecution and law enforcement. 

In this light, UNDP SAEK II seeks to engage a consultant to support the development of the specifications for the DMS which presents an automated system that will allow the ACA for a more transparent, qualitative and efficient monitoring, and will enable systematic and thorough enquiries of asset declaration entries and for establishing paths that may lead to potential conflict of interest situations that require further investigation by the ACA.  

It is expected that at the end of the assignment the Consultant will deliver Functional Requirements Document that describe requirements using simple, consistent and concise language, and provides use cases and activity diagrams. One hard copy and an electronic copy of the Functional Requirements Document will be delivered to the SAEK II Project. 

Objectives of Assignment

Develop the Functional Requirements document for the design of the asset declaration online platform. 

Duties and Responsibilities

Under the direct supervision of the SAEK II Project Manager, and in daily cooperation with the KAA Executive Director, the Consultant shall be assigned to carry out two-tier tasks, as specified below:

1. Development of the Functional Requirement:

a. Review the initial Terms of References for DMS based on preliminary requirements provided by agency and perform functional review of internal operations and procedures and analyze the legislation with the support of the KAA personnel;

b. Facilitate the process of gathering, analyzing and documenting user requirements in

accordance with predefined standard operating procedures, specifically to:

i. analyze in detail requirements and provide written operational processes descriptions, user cases, task and workflow analysis;

ii. collect requirements from multiple viewpoints;

iii. develop case scenarios (as many as identified by users, user groups and workshops);

iv. develop scenarios for possible regulation/legislature changes

v. model the system’s environment by documenting the external systems whose interfaces must be specified. 

c. Finalize functional and system specification documentation based on the KAA requirements. 

2. Technical Support and oversight of the development:

a. Participate in the pre-notification event with all interested bidders; 

b. Work closely with the KAA on DMS requirements analyses including details on business process flow, user interface, design, reports and other system features;

c. Monitor if product is developed as defined during requirement analyses phase and fulfils client requirement.

Deliverables / Final Products Expected

  • Functional Requirements document on AAC DMS

Expected Deliverables/Outputs


  • Review the Terms of References for DMS

Estimated duration to complete:

  • 3 w/days

Review and Approvals Required

  • SAEK II Project Manager


  • Gathering, analyzing and documenting user requirements

Estimated duration to complete:

  • 20 w/days

Review and Approvals Required

  • SAEK II Project Manager


  • Validation of requirements. Prior to finalization of the Functional Specification document, the Consultant shall present to KAA and SAEK II and check that requirements represent accurately what the system will do, that requirements are complete, consistent and correct.

Estimated duration to complete:

  • 2 w/days

Review and Approvals Required

  • SAEK II Project Manager


  • Requirements Analysis completed. Detailed system development plan prepared and accepted by Agency 

Estimated duration to complete:

  • 2 w/days

Review and Approvals Required

  • SAEK II Project Manager


  • Participate in the information event to bidders 

Estimated duration to complete:

  • 1 w/days

Review and Approvals Required

  • SAEK II Project Manager


  • Monitor system development progress, installation and testing

Estimated duration to complete:

  • 12 w/days

Review and Approvals Required

  • SAEK II Project Manager

Scope of price proposal and schedule of payments

Lump sum payment schedule:

  • First tranche (30%) to be transferred upon successful completion of the deliverables under point 1 (Draft report produced). 
  • Second tranche (70%) to be transferred upon successful completion of the deliverables/tasks under point 2 (Final report submitted and validated). 

Recommended Presentation of Offer

  • Personal CV or P11, indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Financial Proposal that indicates the lump sum fee. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

Application Instructions:

  • Click on the "Apply now" button;
  • Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation; You can type in, or paste your short Resume into the last box;
  • Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume;
  • System will only allow one attachment. All docs (CV; P11; financial offer; list of similar profiles should be included as one attachment).
  • Please make sure to submit all the requested documents/information; otherwise, your application will be considered incomplete.


Corporate Competencies 

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Functional Competencies

  • Plans, prioritizes, and delivers tasks on time.
  • Ability to work independently and takes initiative in addressing problems encountered.
  • Ability to establish effective working relations in a multicultural team environment; supports effective and efficient team work. 
  • Result oriented and constructive attitude.
  • Analytical and strategic thinking / results oriented; 
  • Ability to design and manage coordination processes, including with multiple stakeholders;  
  • Good knowledge of organizational policies and procedures related to the position and ability to apply them consistently in work tasks; 
  • Good knowledge of information technology and ability to apply it in work assignments; 
  • Good interpersonal skills and ability to communicate effectively, both orally and in writing;
  • Learning and sharing knowledge and encourage the learning of others;

Required Skills and Experience


  • Bachelor in Computer Sciences, or Information Technology or any related discipline;


  • Minimum four (4) years of working experience with minimum of three (3) similar assignments in local or international organizations; 
  • Extensive experience in requirements engineering and system design; 
  • Excellent communication skills and ability to understand and successfully manage cultural/ethnic/political sensitivities are particularly important; 
  • Familiarity with relevant cross-cutting issues related to local sustainable development such as gender mainstreaming, environmental sustainability, human rights based approach, social inclusion and other issues as appropriate;

Language requirements:

  • Excellent knowledge of spoken and written English; knowledge of Albanian languages is highly desirable.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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