UNDP Jobs - 73813- 73813 Junior Project Clerk for Multi-door Project

73813 Junior Project Clerk for Multi-door Project (Communication) (For Indonesian Nationality Only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

09-Aug-17 (Midnight New York, USA)

Post Level :

SC-2

Duration of Initial Contract :

min 6 months for initial contract

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

UNDP Indonesia has systematically supported the Government of Indonesia in tackling environment related crimes since the beginning of reformation era. Lessons learned over the years have pointed out that weak law enforcement in the environment sector is best addressed with the use of a Multi-Door Approach. This approach was launched by the Government in 2012 under the name “Multi-Door Approach to address environment related crimes in forest areas and peatlands” (hereinafter referred to as the “Multi-Door Approach”) and is seen as a major breakthrough in handling environment related crimes in forest areas and peatlands.

A significant step in the process to establish the Multi-Door Approach was marked by the signing of a Memorandum of Understanding (MoU) on 20 December 2012 between the Ministry of Forestry, Ministry of Environment, Ministry of Finance, the Attorney General, the Chief of Police and the Head of the Financial Transaction Analysis and Reporting Center on ‘Improving Law Enforcement Cooperation to Support Sustainable Natural Resources Management in the framework of implementation of REDD+’.

To remedy the aforementioned challenges, this project is designed to capacitate the relevant law enforcement institutions who signed the MoU of implementing Multi-Door Approach in countering natural resources and environmental cases, in particular, the Ministry of Environment and Forestry, the Attorney General’s Office and National Police. It will institutionalize the Multi-Door approach by improving each relevant Multi-Door Agencies’ SOP and programme/performance indicators, supporting the handling of joint cases and providing a Support Facility that will lead to the establishment of the Multi-Door Approach secretariat led by MoEF.

The Multidoor Support Facility project is established to provide support for the Secretariat of Multidoor Approach Law Enforcement under the Directorate General of Law Enforcement, the Ministry of Environment and Forestry. In providing the support, UNDP Indonesia established a team consists of national project manager, project assistant, junior project clerk for administrative functions, and junior project clerk for communications. All of the team members will work closely with the Operations, Programme, and Projects staff to exchange information and ensure consistent service delivery, programme and projects’ staff in the Country Office (CO) and the operations office of the Multidoor Secretariate.

The Junior Project Clerk (Communications) will be supervised by the national project manager and worked closely with communications consultant will provide support services by ensuring high quality of work, accurate, timely and properly recorded/documented service delivery to cover communication functions. Under the overall guidance of the national project manager, the selected junior project clerk would develop how to communicate Multi-Door project related progress and results to targeted audiences. It will explore and test newspaper form which will be main material for web, social media platform and so on.

Duties and Responsibilities

Under the direct supervision of the National Project Manager, the Junior Project Clerk (Communications) will perform the following duties and responsibilities:

1. Provides Communications support to the Project Management Unit focusing on achievement of the following results:

Provide support to the national project manager and work closely with communications consultant to develop and compliance of function specific documentation (e.g. drafting and editing social media posts, Individuals bi-annual newsletter, publication copies, digital, and hard-copy appeals, articles etc.), as required. Assisting the national project manager to develop and execute an adequate and integral communication plan for internal and external communication;
Assisting the national project manager and communications consultant in preparing project events related with promotional and awareness raising (exhibition and or journalist visits). Collecting and compiling significant information and evident from project implementation processes and results as main sources for developing communication materials;
Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materials and share results and findings;
Providing support to conduct media tracking, to collect and cluster news and/or articles related to the project from printed and electronic media to be used as a media coverage and supplement for the project report;
Support to review project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval;
Conceives and drafting of files, graphics, and/or illustrations for visual media, including web, social media, and print.

2.Supports strategic partnerships, communication, and support to the implementation of resource mobilization:

In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project;

Competencies

Functional Competencies:

Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties related to programme support Operational Effectiveness
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of Prourement rules and regulations
Detailed knowledge and understanding of clerical, procurement, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities

Managing Data

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports

Creates, edits and presents procurement information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
Shows sound grasp of grammar, spelling, and structure in the required language
Ensures correspondence, reports and documents comply with established UN standards
Ability to produce accurate and well documented recordsof Procurement data conforming to the required standard

Planning Organizing and Multitasking

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration functions assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Required Skills and Experience

Education:*

Minimum High School, or Diploma or Bachelor Degree.

Experience:*

Minimum of 3 years of relevant professional experience, preferably in the field of communications or Journalistics for high school. graduated
1 years for diploma (3y) degree. Applicants who has experience with UNDP Intership programme are welcome to apply.

Language Requirements:

Fluency in written and spoken Indonesian; and Ability to written and spoken English is required.

Other Requirements:

Fully computer literate (MS Office)
Demonstrated keen interest in the work of the UN
Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views;
Inter-personal skills
Full time availability for project management support duties is essential
Familiar with Government and UN/UNDP procedures would be desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form http://bit.ly/P11SC

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

Position Number in ATLAS

Job Opening ID