Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

HIV/AIDS, tuberculosis, and malaria (ATM) are considered to be disease threats that cross borders and have the potential to affect whole populations.  The possibility for these threats to spread is further elevated by the rapid pace of urbanization and population movement within and across countries in Asia and beyond. Given this era of globalization, national commitments as well as international support to fight ATM have become increasingly pressing and essential. 

In this regard, Indonesia is a significant contributor to the global burden of disease for ATM. In fact, according to the World Health Organization (WHO), Indonesia along with four other countries (i.e., India, Myanmar, Nepal and Thailand) account for 99% of the HIV burden in the South-East Asia region.  Similarly, Indonesia (10%), China (10%), and India (23%) also reported the highest number of TB cases worldwide.  With regards to malaria, Indonesia, Myanmar, and India contribute approximately 97% of all cases in the Asia region.  

Due to Indonesia’s ATM disease burden in the region as well as its potential threats to the wider global community, international donors have provided assistance to try to combat the continued spread of such diseases. Indeed, international donor support has played an essential role in minimizing the spread and debilitating effects of these diseases. In particular, the Global Fund has provided significant amounts of financial support to Indonesia, with the most recent pledge of USD 240 million granted to Indonesia (2018-2020). 

Due to the Global Fund’s management limitations, additional support from development partners is still required, particularly during the Global Fund grant development process. Previous experience of this process shows that complicated and time-consuming challenges are frequent and the Country Coordinating Mechanism (CCM) and its technical working group (TWG) members who work on a voluntary basis are not sufficient to resolve these issues. Aside from that, ensuring timely procurement and supply chain management (PSCM) for ATM drugs and health equipment has been challenging for grant implementation and for principle recipients (PRs). Coordinated efforts among development partners were important to advocate and provide support, when necessary, in addressing program implementation issues. In this regard, UNDP, through the previous Joint Technical and Management Support (JTMS GFATM) project supported by the Australian Department of Foreign Affairs and Trade (DFAT), led the effort among development partners, Principal Recipients (PRs), and other government agencies to pinpoint bottlenecks and initiate discussions with relevant stakeholders to identify possible solutions. 

While much progress has been made through the JTMS GFATM project, continued efforts to improve the Global Fund program implementation during the 2015-2017 New Funding Model (NFM) grant period are still necessary, especially because future contributions from the Global Fund will depend on Indonesia’s ability to absorb funds and implement current programs. Moreover, effective coordination among development partners and other relevant stakeholders is crucial in order to address financial gaps and identify sustainable solutions to program implementation challenges. 

It is within this context that the Management and Technical Cooperation for AIDS, Tuberculosis, and Malaria Program Implementation in Indonesia (MTC-ATM) will work with the CCM in Indonesia, PRs, and Sub-Recipients (SRs), and Development Partners in order to ensure the successful achievement of programmatic, financial, and management indicators for the ATM and Health Systems Strengthening (HSS) programs funded by the Global Fund. 

The MTC ATM need Project Manager to manage the project to plan, budget, oversee and documents all aspects of the MTC-ATM specific project and supervise project team. The project manager has the authority to run the project on a day-to-day basis. The project manager is responsible for making the day-to-day decisions on project implementation and ensures that the project produces the results specified in the project document to the required standards of quality and within the specified time and cost. The primary reporting responsibility of the incumbent is to the Head Unit of DGPRU.   

Duties and Responsibilities

1. Manage and supervise the project team to ensure effective implementation and achievement of results:

• Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
• Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
• Mobilises goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
• Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
• Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
• Develops the project standard operating procedures in line with the government and UNDP’s regulations; and takes responsibility for updating and revising it as necessary;
• Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation; 
• Consults with the Head Unit for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
• Performs Project Manager duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Managers. 
• Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.

2. Ensure effective planning, budgeting, and implementation of the project 

• Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
• Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
• Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
• Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner; 
• Provides additional inputs and data for external project reports as necessary and required by the project assurance team; 
• Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and 
• As required and directed by the project board, liaises with UNDP’s Planning, Monitoring and Evaluation Unit (PMEU) to initiate project review and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by PMEU.

3. Create and nurture strategic partnerships and support to the implementation of resource mobilization 

• Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project; 
• Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
• Builds project reputation for quality design, reliable delivery as well as integrity and accountability;  
• Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors; 
• Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.

4. Facilitate knowledge building and management for and from the project implementation.

• Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
• Organizes and delivers trainings for the operations/project staff on project management issues; 
• Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
• Identifies policy issues for codification and sharing; 
• Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
• Contributes to knowledge networks and communities of practice.

Competencies

Core Competencies:

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment 
• Self-development, initiative-taking 
• Acting as a team player and facilitating team work 
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background; 
• Facilitating and encouraging open communication in the team, communicating effectively 
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders. 
• Informed and transparent decision making

Functional Competencies:  

Advocacy/Advancing A Policy-Oriented Agenda

Ppreparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management

Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships 

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors 
• Develops a database of project profiles.  Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

• Strong aptitude on public administration and management of development project in the public sector; 
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks 
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

Establishing effective client relationships

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Required Skills and Experience

Recruitment Qualifications

Education:

• Master degree in public health, social science, or other relevant fields of study.

Experience:

•  Minimum 3 years of professional experience, preferably in the field of development

Language Requirements:

• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements: 

• Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia.
• Knowledge of health programmes and experience in implementing HIV/Tuberculosis/Malaria/Health System Strengthening (CSS) projects and programmes highly desirable
• Strong knowledge and experience in project management are essential and ability to write high quality reports.
• Excellent inter-personal and team building skills.
• Full time availability for project management duties is essential.
• Familiar with Government and UNDP procedures.
• Up-to-date computer skills required.