Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Placing women's rights at the center of all its efforts, the UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.
The autonomy of women in private and public life is essential to guarantee the exercise of their human rights (ECLAC, 2010 c). Autonomy based on gender equality is built through convergence between national gender equality plans, regional and international commitments and agreements. The ability to generate income and control assets and resources (economic empowerment), control over one’s body (physical autonomy) and full participation in decisions that affect their lives and to their community (autonomy in decision making) are the three pillars of equal citizenship and gender equality.
Through its programmes and projects, UN Women is providing technical assistance to national partners (governmental and non-governmental) in the implementation of existing international and national commitments to women’s rights and gender equality, it facilitates networking and exchange of good practices and advocates for women’s rights and gender equality in all areas of life. According to its mandate, UN Women works in five thematic areas, such as leadership and participation, women’s economic empowerment, ending violence against women, women peace and security and governance and national planning fully reflect accountability for gender equality commitments. UN Women is also the lead Agency in coordinating the UN Country Team on gender equality and is chairing the UN Group on gender equality.
Duties and Responsibilities
Under the overall guidance and supervision of Programme Specialist, the Programme Associate will be responsible for assisting the implementation, reporting and evaluation of the programmes, by performing the following functions:
- Support in the formulation of programme strategies and Country programme Action Plan
- Support to Programme Management
- Administrative and Financial Management support to the Programmes
- Support to knowledge building and sharing
1. Support to formulation of programme strategies and Country programme Action Plan
- Collection, analysis and presentation of information for identification of areas for support and programme implementation.
- Provision of programme and administrative support in the preparation of programme work plans, budgets, proposals on implementation arrangements
2. Support to Programme Management
- Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
- Coordination with collaborating organizations and partners at central and local level;
- Provision of guidance to the executing agencies/entities on routine implementation of projects.
- Assistance in the monitoring and reporting on various sub-contracted activities and services as required, in accordance to programme needs;
- Support in developing progress reports and correspondence as necessary, and provision of inputs to donor reports as per EU or applicable guidelines;
- Support to project monitoring, evaluation and audit missions as well as of missions of experts; support implementation of audit recommendations;
- Organize, compile and process information from donors, Regional Office and programme team, as inputs to various databases and documents;
- Support in the tracking and reporting on mobilized resources.
3. Administrative and Financial Management support to the Programmes
- Support in the review of Financial Reports;
- Support in budget monitoring;
- Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Create requisitions in Atlas for development projects registers;
- Prepare cost sharing and trust fund agreements, follow-up on contributions within the CO resource mobilization efforts;
- Assist in the in planning, designing, implementing, and documenting of field visits, special events, meetings, conferences, staff missions, and trainings including with the logistics, budgets, reproduction of background documentation, preparation of list of participants, and the drafting of minutes;
- Assist in drafting routine correspondence, and translates, as necessary, following and ensuring standard corporate and UN and EU requirements;
- Supports proper record keeping and filing of the project;
- Support preparations and logistics for annual reviews and evaluations, as needed;
- Support all procurement processes as per UN Women rules and procedures and support to implementing partners in the execution of UN Women funded projects and activities;
- Perform other duties as assigned by the programme and/or UN Women management.
4. Support to knowledge building and sharing
- Participates in the trainings for the operations/ projects personnel.
Contributes to knowledge networks and sharing
Competencies
Key Performance indicators:
- Timely and accurate support to events, workshops, and missions;
- Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
- Timely recording of overall programme unit finances;
- Timely and accurate tracking of data for CO management and donor purposes;
- Quality maintenance of internal systems
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
FUNCTIONAL COMPETENCIES:
- Programme formulation, implementation, monitoring and evaluation skills
- Ability to gather and interpret data, reach logical conclusions and present findings
- Good knowledge of technical area
- Good organizational skills and ability to pay close attention to detail
Required Skills and Experience
Education/Academic qualification:
- Completion of secondary eduaction is required. Bachelor's degree in Business or Public Administration is an asset.
Work Experience:
- Minimum of 6 years of relevant administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
- Fluency in English and Albanian.
Application Procedure:
Qualified candidates are requested to apply online via the UNDP Albania Jobs website: http://www.al.undp.org/content/albania/en/home/operations/jobs.html Applications should contain:
- Cover letter stating your interest in and qualifications for the advertised position. Please paste the letter into the "Resume and Motivation" section of the online application.
- Completed and signed UN Women Personal History Form (P11) - http://www.unwomen.org/en/about-us/employment
Please make sure you have provided all requested documents.
How to Submit the Application:
To submit your application online, please follow the following steps:
- Download and complete the UN Women Personal History Form (P11);
- Merge your UN Women Personal History Form (P11) and cover letter into a single file. The system does not allow for more than one attachment to be uploaded;
- Click on the Job Title (job vacancy announcement);
- Click “Apply Now” button, fill in necessary information on the first page, and then click “Submit Application;”
- Upload your application/single file as indicated above with the merged documents (underlined above);
- You will receive an automatic response to your email confirming receipt of your application by the system
Special consideration
As this position is under Service Contract modality, only citizens of Albania and those holding valid working permit in Albania will be considered for the vacancy.