Jobs - 74060- Project Coordinator

Project Coordinator

Location :

Suva, FIJI

Type of Contract :

Other

Starting Date :

02-Oct-2017

Application Deadline :

22-Aug-17 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

48 Months

Languages Required :

English

Expected Duration of Assignment :

48 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Project Coordinator (PC) will work under the guidance of the Project Board and look after day to day management of Project Implementation Unit (PIU), its staff and consultants; including technical aspects, work planning, progress reporting, monitoring and quality control of project inputs and delivery of its outputs. Duration of the assignment is 48 months.

Duties and Responsibilities

The PC will be responsible for the following technical management and coordination activities:

Manage, coordinate and monitor all technical aspects of the project, within the agreed budget, to achieve the expected outputs in consultation with Biosecurity Authority of Fiji (BAF)/ Ministry of Economy, Public Enterprises, Public Services and Communications (MEPEPSC);
Provide vision and technical leadership to ensure day-to-day functioning of the project team to accomplish project success by facilitating the development of approaches, options, and optimal solutions;
Manage technical consultants and their performance in consultation with BAF/MEPEPSC and supervise project administrative staff;
Coordinate consultations with stakeholders under the guidance of the BAF/MEPEPSC;
Coordinate and oversee the delivery of the project outputs;
Under the guidance of the BAF/MEPEPSC, convene and coordinate meetings of the Project Board and provide necessary updates;
Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditure);
Manage and monitor the project risks initially identified, submit new risks to BAF/MEPEPSC and UNDP for consideration and decision on possible actions, and if required provide updates on the status of these risks;
Be responsible for managing issues and requests for change by maintaining an Issues Log;
Update the ATLAS project management module if external access is made available by UNDP;
Manage working relationships with all co-financing partners to ensure that their technical activities/programs are integrated and complementary with those of related projects;
Ensure that support is provided to Government and UNDP in organizing Project Board and FIST meetings and other relevant events/meetings.

Project Planning

Prepare, in consultation with the BAF/MEPEPSC and with advice from UNDP, draft Terms of Reference for contractual services, consultants, experts, and specifications of materials as required by the project;
Prepare detailed technical work plan and budget to ensure that activities meet the objectives of the project, in consultation with the BAF/MEPEPSC;
Review and approve project deliverables and technical outputs as defined in the project document and based on specific project specifications;
Organize consultation meetings and proceedings;
Manage and monitor the project risks initially identified submit new risks to the Project Board for consideration and decision on possible actions if required; and update the status of these risks by maintaining the Project Risk Log.

Project Reporting and Monitoring

Reporting and monitoring for 48 months;
Update and share financial and technical activities/output/outcome progress on a monthly basis with BAF/MEPEPSC and UNDP, highlighting key challenges/risks and proposed way forward if and when necessary;
Prepare and submit quarterly technical progress and financial reports, terminal reports, relevant monitoring & evaluation (M&E) reports as required by GEF and UNDP, as well as briefing reports as needed and as specified in the contractual arrangements;
Monitor carefully financial resources, technical outputs and accounting to ensure accuracy and reliability of financial reports;
Prepare and coordinate submission of Annual Project Review (APR)/Project Implementation Report (PIR) to UNDP-GEF.

Communication and Knowledge Management

Strengthen engagement ?with key project stakeholders including other national and regional projects, other relevant projects such as R2R, government counterparts, project boards and committees, and beneficiaries/communities;
Information sharing ?after discussion and approval of Project Board (BAF and UNDP);
Coordinate development of communication and awareness materials for the project to ensure visibility of the project achievements and good practices.

Competencies

Demonstrates commitment to the mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Building Partnerships;
Promoting Organizational Learning and Knowledge Sharing;
Job Knowledge;
Knowledge Management and Learning;
Leadership and Self-Management.

Required Skills and Experience

Education:

A bachelor degree in Environmental Management OR other environmental related field. (A postgraduate qualification in a relevant field would be an advantage).

Experience:

At least 3-7 years experiences in project management at a senior level; Experience in any environmental related project management would be an advantage;
Close familiarity with the roles, activities, and priorities of the Government of Fiji, and particularly the Biosecurity Authority of Fiji and its key partners, with regard to biosecurity related issues;
Experience in project planning, budgeting, monitoring and evaluation;
Good leadership, coordination, communication and facilitation skills are essential;
Close familiarity with the operations and rules of UNDP is not a requirement but will be viewed with favor;
Ability to work with multi-disciplinary environment stakeholders including line government ministries and NGOs;
Strong management skills, including ability to supervise people and monitor project staff as well as being responsible, honest, with strong sense of integrity and professional ethics;
Demonstrate commitment to work and experience in working in a multicultural team environment, high level inter and intra-personal and communication skills;
Must be computer literate;
Must be able/fit to travel locally.

Language:

Good command of English.