Jobs - 74071- Project Administrator/Finance Officer

Project Administrator/Finance Officer

Location :

Suva, FIJI

Type of Contract :

Other

Starting Date :

19-Sep-2017

Application Deadline :

22-Aug-17 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

48 Montths

Languages Required :

English

Expected Duration of Assignment :

48 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

A Project Administrative/Finance Officer (PAFO) is being recruited for The Building Capacities to Address Invasive Alien Species to Enhance the Chances of Long-term Survival of Terrestrial Endemic and Threatened Species on Taveuni Island, Surrounding Islets and Throughout Fiji Project. Funded by the Global Environment Facility (GEF), this project is designed to improve the chances for long-term survival of terrestrial endemic and threatened species on Taveuni Island, surrounding islets and throughout Fiji by building national and local capacities to manage Invasive Alien Species (IAS).

This would be achieved through the implementation of the following four outcomes

Outcome 1: Strengthened IAS policy, institutions and coordination at the national level to reduce the risk of IAS entering Fiji;
Outcome 2: Improved IAS prevention and surveillance operations at the island level on Taveuni, Qamea, Matagi and Laucala;
Outcome 3: Long-term measures for protection of terrestrial ecosystems and their biodiversity in the selected islands;
Outcome 4: Strengthened awareness, knowledge management, monitoring and evaluation in regards to invasive alien species and biosecurity.

The Project Administrative/Finance Officer (PAFO) will be contracted by the Bio- Security Authority of Fiji.

The Project Administrative/Finance Officer (PAFO) will work under the guidance of the Project Coordinator (PC) and Executive Chairman of BAF. He/she will look after the day-to-day administrative and financial management matters related to the project. He/she will support the PC in annual work planning, progress reporting, project monitoring and budget management of project inputs and delivery of its outputs. The Project Administrative/Finance Officer (PAFO) will be contracted on an annual basis, with a possibility of extension based on performance.

Duties and Responsibilities

The PAFO will be responsible for the following administrative and financial tasks:

General financial and administrative support to the project;
Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
Provide assistance to partner agencies involved in project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with UNDP policies and procedures;
Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
Assist project team in drafting quarterly and yearly project progress reports concerning financial issues;
Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
Perform preparatory work for mandatory and general budget revisions, annual physical inventory and auditing, and assist external evaluators in fulfilling their mission;
Prepare all outputs in accordance with the UNDP administrative and financial office guidance;
Ensure the project utilizes the available financial resources in an efficient and transparent manner;
Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs;
Perform all other financial related duties upon request;
Provide assistance in the operational management of the project according to the project document and the Nationally Implemented procedures;
Provide support in preparing project events, including workshops, meetings (monthly, quarterly and annual), study tours, trainings, etc., as required;
Take care of project telephone, fax, and email system;
Assist with preparation of TORs and contracts for consultants for project activities
Prepare quarterly advance requests to get advance funds from UNDP in the format applicable;
Support to organize meetings, workshops/training as required in the project quarter work plan, as per requested by the project coordinator/manager;
Keep track of project documents and regularly report to Project Implementation Unit (PIU); and
Other tasks as requested by the PIU.

Competencies

Demonstrates commitment to the mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Building Partnerships;
Promoting Organizational Learning and Knowledge Sharing;
Job Knowledge;
Knowledge Management and Learning;
Leadership and Self-Management.

Required Skills and Experience

Education:

A Bachelors degree in accounting.

Experience:

A minimum of 2 year experience in demonstrated administrative functions;
Be fully computer literate with Microsoft Office Programs;
Experience in providing a streamlined administrative service role to a project management team;
Familiar with administrative functions;
Demonstrated initiative in carrying out his/her duties and ability to work independently to tight deadlines;
Ability to operate standard office equipment and familiarity with principles of accounting and office practice are essential;
Good computer skills in common word processing (MS Word), spread sheet (MS Excel), and accounting software.

Language:

Appropriate English language skills, both spoken and written.