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Policy, Legal and Institutional Specialist
|Location :||Port Louis, MAURITIUS|
|Application Deadline :||10-Sep-17 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||10 days spread over 8 months|
|Expected Duration of Assignment :||10 days spread over 8 months|
UNDP GEF “Realising energy savings and climate benefits of implementing mandatory energy auditing in coordination with HCFC phase-out and HFC avoidance in the Republic of Mauritius”.
Context and Objectives of Project
Mauritius is heavily reliant on fossil fuels to power its economy. Even relatively modest measures to reduce fossil fuel imports therefore have the potential to significantly enhance Mauritius’s energy independence and reduce greenhouse gas emissions. This fact is recognised in the Government’s Long-Term Energy Strategy 2009-2025, which explicitly recognises energy efficiency and energy conservation as priority strategies to deal with the country’s energy and environmental challenges, particularly as the country’s major source of renewable energy, bagasse (which accounts for 20% of Mauritian electricity generation and 89% of renewable electricity generation), is intrinsically unscalable due to land constraints and seasonal availability. The Strategy contains a target of improving overall energy efficiency by 6% by 2020 relative to a 2008 baseline. To do so, the Strategy envisages creating “a pool of qualified and certified energy auditors and an appropriate energy auditor certification scheme”.
The rationale of the GEF project is to assist EEMO to operationalise the mandatory energy audit scheme for large energy consumers by addressing and removing technical, institutional and financial barriers to the adoption of energy efficiency measures and, at the same time, capitalise on the synergies in the RAC sector around ODS emissions reductions and HFC avoidance. The components of the project are therefore aligned with barriers, and are designed to inter-lock in a coordinated manner.
The Project Identification Form (PIF) for the project was approved under the Climate Change Mitigation GEF Trust Fund allocation on 28 April 2017. In order to reach the stage of UNDP Project Document completion and CEO endorsement, project development includes a preparatory phase, which foresees the collection of information and gathering of useful data for project design, the validation of the indicative outcomes and outputs contained in the PIF, the development of a full M&E plan including appropriate indicators and baseline, a participatory plan to involve communities as well as the identification of implementing partners and negotiation pertaining to implementation arrangements and co-financing.
The Project Preparation Grant (PPG) was approved by the GEF Secretariat to prepare a Full-Size Project Document (FSP) for submission under the GEF-6 STAR. In this context a Policy, Legal and Institutional Specialist is required to prepare the FSP, focusing on all components proposed in the PIF, and expected outcomes to be achieved, as outlined in the approved Project Identification Form (PIF). The Request for GEF CEO Endorsement and the UNDP Project Document plus ancillary documentation must therefore be nationally validated and finalized for internal UNDP clearance no later than 31 March 2018. It is very important to respect the deadline, because the period for UNDP internal review and clearances may take up to 4 weeks.
Duties and Responsibilities
Scope of Work
The consultants’ team is expected to produce, in a timely manner and in full compliance with the set deadlines, all relevant documents and forms completed to a high quality level for submission to the Project Quality Assurance team of the UNDP as well as the normal UNDP-GEF channels. The documentation to be submitted for technical and financial clearance will include:
The Technical guidance and support pertaining to the GEF modality (project scoping and budgeting, best practices, knowledge management, partnerships etc.) will be provided by the UNDP-GEF Regional Technical Advisor overseeing the project, by the UNDP-GEF Environment Programme Manager, and by the UNDP Office in Mauritius, which will in addition provide operational support for a fast and effective PPG implementation.
In conducting the consultancy, the Policy, Legal and Institutional expert (PLIS) will be recruited to ensure delivery of the required project documentation as defined in this TOR, results and plans, in close coordination with the National Project Coordinator and Project Steering Committee. The deadline for delivery of these tasks and outputs is 31 March 2018.
Expected Outputs and Deliverables
The consultant shall be responsible for the following, in so far as applicable to the PLIS TOR, under the guidance of the Team leader, and in collaboration with the consultants’ team and stakeholders:
Component A: Technical review
Component B: Institutional arrangements, monitoring and evaluation
The outputs of Component A will be used as technical input to Component B for the formulation of the UNDP-GEF project document.
Component C: Financial planning and co-financing investments:
Component D: Validation workshop
A validation workshop will gather representatives from all relevant stakeholders to present, discuss and validate the final draft project document.
Following this workshop, the PPG consultants will move as quickly as possible to finalize the complete package of documentation for clearance internally by UNDP for submission to the GEF Secretariat. Once GEF Secretariat comments have been received, the consultants will prepare a ‘UNDP Response to GEF Secretariat Comments’ and then make changes to the text of the UNDP project document and GEF Request for CEO Endorsement with the ultimate objective of obtaining GEF approval of the full project.
The complete documentation package shall include the following documents:
The Consultant shall be remunerated in accordance with the following time schedule and deliverables:
Deliverables/Outputs: Upon Submission of workplan;
Deliverables/Outputs: Inception report based on inception workshop;
Deliverables/Outputs: Review of Existing Legal Framework and Policy and Assessment of legal and institutional gaps;
Deliverables/Outputs: Draft project document and Request for CEO Endorsement based on comments by all stakeholders, as required;
Deliverables/Outputs: Final project document, and Request for CEO Endorsement based on comments of GEF as required;
Deliverables/Outputs: Completion of assignment i.e. approval by the GEF;
The Consultant shall perform a liaison role with government, UNDP, and all stakeholders involved with the project and work under the guidance of the Team Leader in a collaborative attitude. The Consultant shall work under the supervision of the Steering Committee and shall report to it for the fulfillment of its duties. The Steering Committee (SC) will be composed of high level representatives of the key ministries related to the project. It will provide high-level policy guidance and orientation to the project. The representative of the Energy Efficiency Management Office will chair the Steering Committee, along with the Representative of the UNDP.
The principal tasks of the SC are the following:
Duration of the Work
10 days over 8 months starting September 2017.
Required Skills and Experience
Qualifications of the Successful Individual Contractor
Scope of Price Proposal and Schedule of Payments:
The financial offer should be quoted as a lump sum amount, all-inclusive (professional fee, insurance). Fees will not include duty related travel outside of Mauritius which will be borne by the project or from the Global Budget.
The contract price is fixed regardless of changes in the cost components. Payments will be effected based on deliverables as per section D above.
Recommended Presentation of Offer
The following documents are requested:
Criteria for Selection of the Best Offer:
Individual consultants will be evaluated based on the following methodology:
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
Total Max.: 100 Max. Point.
Candidates scoring 70% or above will be short-listed for financial evaluation.
The financial offers will be evaluated giving the lowest price proposal 30 marks and marking the other more expensive proposals reverse proportionally to the cheapest offer.
The final scoring of short-listed candidates will take into account the technical Evaluation and the financial score:
Criteria: Technical score;
Criteria: Financial score;
The candidate ranking highest shall be selected.
Annexes to the TOR
The Project identification form is available for download on the UNDP Mauritius website – mu.undp.org.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.