Junior Consultancy: Coordination

Location : Windhoek, NAMIBIA
Application Deadline :12-Sep-17 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :6 Months
Expected Duration of Assignment :6 Months


The UN Resident Coordinator (RC) in Namibia is responsible for coordinating and providing leadership to the United Nations Country Team (UNCT) in strategy development, planning, implementation and monitoring and evaluation of development programmes as outlined in the United Nations Partnership Framework (UNPAF).  The RC advances the Delivering as One (DaO) Standards of Operating Procedures (SOPs) so that the UN coordination system is empowered to deliver results together.

The RC also provides leadership on joint advocacy, innovations and communications and joint resource mobilization/leveraging efforts. In addition, the RC acts as the Designated Official (DO) for Safety and Security, Humanitarian Coordinator (HC) and Resident Representative (RR) of UNDP. 

The Resident Coordinator’s Office’s (RCO) mission is to enhance the strategic, coherent and efficient functioning of the RC System support in Namibia by providing essential and value-added services and support to UN Country Team (UNCT) in facilitating the achievement of national development priorities, Namibia United Nations Partnership Framework (UNPAF) results and the Sustainable Development Goals (SDGs).

The Resident Coordinators Office provides support to the RC/UNCT’s roles and efforts in coordinating the work of the UN system at the country level. The office works in close collaboration with the UN programme and operations teams of the Agencies, UNDGO staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful implementation of UNCT activities. The RCO also acts as a first port-of-call to provide services and support to the Government of the Republic of Namibia (GRN) and other stakeholders such as the Private Sector, Civil Society Organisations and other Development Partners. Specifically, the RCO supports 10 core coordination functions performed by RCs and UNCT which include:

  • Strategic analysis and planning;
  • Oversight of the UN country programming cycle;
  • Representation of and support of UN Secretariat and UN agencies/NRAs;
  • Support to national coordination systems and processes;
  • Development and management of shared operational support services;
  • Crisis management and preparedness response;
  • External communication and advocacy;
  • Human rights and development;
  • Joint resource mobilization and fund management; and,
  • General UNCT oversight and management. 

Duties and Responsibilities

Analytical and Conceptual Tasks

  • Analyse the active work and updating the contact details of Non/Resident Agencies (NRAs) in Namibia;
  • Drafting a concept paper for engaging NRAs in Namibia – with support from the UN Development Effectiveness Officer
  • Conduct any required research as follow-up action on the UN Joint Resource Mobilisation Strategy;
  • Revise the PowerPoint Presentation for UN RCO explaining the UNPAF and the Coordination Mechanism – with support from the UN Development Effectiveness Officer;
  • Drafting a concept paper for the recruitment, on-boarding, development and evaluation of UN RCO interns, including the compilation of induction papers.

Organizational and Administrative Tasks

  • Manage travel arrangements and schedule for incoming consultants and missions (e.g. travel, accommodation, induction, meetings);
  • Liaise with external partners to set up meetings for incoming consultants, missions and UN staff (e.g. GRN, UN agencies, NRAs, other partners);
  • Liaise with internal units like UNDSS and UNDP Operations Unit for travel arrangements, driver requests, quotation requests, travel authorizations, security briefings and security access control;
  • Organise meetings for UN-interagency groups and/or partners and prepare minutes or read-outs;
  • Follow-up on action points with UN technical staff, Personal Assistant’s of UN Heads of Agencies and external partners.

Knowledge Management Tasks

Organize and document weekly UNDP Brown Bag Talks, incl. requesting speakers, circulate invitations, manage invitee mailing list, prepare short read-out of meetings

Document internal processes

Support the recruitment and learning process of new RCO interns (e.g. knowledge sharing, induction presentation)

Other Tasks

  • Participate and minute weekly RCO team meetings;
  • Stand in for RC’s Executive Assistant – if required;
  • Other tasks in consultations with UN RCO staff.

Institutional Arrangement

Under the direct supervision and guidance of the UN Coordination Analyst and Head of RCO, the Junior Consultant will work closely with the other UN RCO team members, especially with the UN Development Effectiveness Officer and new interns.



  • Demonstrating consistency in upholding and promoting the values of UN inactions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

  • Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional competencies:

  • Excellent communication and networking skills;
  • Excellent organizational skills;
  • Excellent research and analytical skills;
  • Working proficiency in MS Office Package (Word, Excel, Powerpoint, Outlook);
  • Attention to details;
  • Ability to identify priority activities and assignments and good self-management
  • Ability to work independently with only rudimentary supervision;
  • Ability to work in a team and collaboratively with colleagues to achieve organizational goals;
  • Maintain confidentiality and a positive attitude.

Required Skills and Experience


  • Master in Social Sciences (e.g. Sociology, Political Sciences, Psychology), Development Studies, International Relations, Business Administration, Economics, Management Studies, or related fields.

Experience and competencies:

  • A minimum of 3 years of professional experience, specifically in the area of coordination;
  • Previous working experience for the United Nations System a strong asset;
  • Knowledge of the UN Reform process of Delivering as One (DaO) a strong asset ;
  • Understanding of the development context in middle income small states; regional/national experience;
  • Sound Knowledge of political context in Namibia.


  • Fluency in spoken and written English mandatory.


  • The Junior Consultant will receive a monthly salary of 8,000.00 Namibian Dollars (NAD) at the end of the month, latest at the beginning of the following month.

Apllication Method

Evaluation criteria for selection of best candidate

Criteria Weight Maximum Point

Advanced university degree Social Sciences (e.g. Sociology, Political Sciences, Psychology), Development Studies, International Relations, Business Administration, Economics, Management Studies, or related fields         

Total Percentage 20% - Total Points 20

A minimum of 3 years of professional work experience, especially in the area of coordination      

Total Percentage 30% - Total Points 30

Experience in the UN System, and knowledge of UN reform process Delivering as One     

Total Percentage 15% - Total Point 15

Understanding of the development context in middle income small states; regional/national experience, as well as sound knowledge of political context in Namibia

Total Percentage 10% – Total Points 10

Excellent communication, networking, organizational, analytical, management and MS Office skills, etc.

Total Percentage 15% - Total Points 15

Fluency in spoken and written English    

Total Percentage 10% - Total Points 10

Total Maximum Obtainable Percentage 100% - Points 100

General Terms and Conditions:

  • Any individual hired under these conditions are not staff and therefore, are not covered by UN Staff Regulations and Rules;
  • All the expenses connected with the consultancy will be borne by the Junior Consultant
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the consultancy;
  • The Junior Consultant is responsible for obtaining necessary visas and arranging travel to and from the duty station where the consultancy will be performed;
  • The Junior Consultant must provide proof of enrollment in health insurance plan;
  • Junior Consultants are not staff members and may not represent UNDP in any official capacity.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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