Monitoring and Reporting Analyst



Advertised on behalf of :

Location : Addis Ababa, ETHIOPIA
Application Deadline :06-Oct-17 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-2
Languages Required :
English  
Duration of Initial Contract :1 year

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women ECO Strategic Notes (SN) and Annual Work Plan 2017 (AWP) focuses on supporting the development objectives of the Ethiopia Growth and Transformation Plan (2010/11-2014/15) in relation to Pillar 8 on equity and empowerment as well as being aligned with United Nations Development Assistance Framework (2016 – 2020). The strategic approach and attendant workplan includes UN Women ECO's core principles in leading and promoting coherence within UN system work and supporting regional initiatives given the presence of UN ECA and African Union in Ethiopia. The Country Programme Division under the leadership of the Deputy Country Representative manages the Programme support to Ethiopia including the Joint Programme on Gender Equality and the Empowerment of Women working with the government of Ethiopia in 9 Regions and the 2 City Administration, partnerships with donors and UN agencies through the Donor Group on Gender Equality and different UN Theme Groups to enhance gender equality and empowerment of women in Ethiopia. In its work for 2017-2020, UN Women ECO is focusing on four main development result areas (DRF) namely: 1) Women supported to lead and participate in decision-making at all levels; 2) Women, especially the poorest and most excluded, are economically empowered and benefit from development; 3) Women and girls live a life free from violence; and 4) Governance and national planning fully reflect accountability for gender equality commitments and priorities. To enhance operational efficiency and organisational effectiveness (OEEF) the SN provides guidance and priorities for its coordination mandate both at regional and country-level by prioritising the following Clusters of the corporate OEEF: 1) To drive more effective and efficient United Nations system coordination and strategic partnerships on gender equality and women’s empowerment; 2) To institutionalize a strong culture of results-based management, reporting, knowledge management and evaluation; 3) To enhance organizational effectiveness, with focus on a robust capacity and efficiency at country and regional levels; and 4) To leverage and manage resources.

Anticipating the increased focus of the UN system on Peace and Security and Humanitarian efforts, UN Women ECO in 2017 furthermore started intensifying its engagement with the humanitarian community present in Ethiopia to ensure that the humanitarian relief delivered in the country is sensitive and responsive to the needs of women and girls in humanitarian situations.

Reporting to the Deputy Country Representative, the Monitoring and Reporting Analyst will provide support to the Ethiopia Country Office colleagues in incorporating monitoring and reporting into programme formulation as well as tracking against Strategic Notes targets and the reporting of results to internal and external audiences.


Duties and Responsibilities

  • Facilitate and substantively contribute to the incorporation of monitoring and reporting into programme formulation and ensuring RBM standards are integrated

  • Facilitate and substantively contribute to the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes;

  • Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation;

  • Provide inputs on RBM to the development of country programming process and products, including the annual workplan, strategic note, programme/project documents, the preparation of the United Nations Development Assistance Framework (UNDAF) and other UN system joint programming documents (as part of the UNCT M&E Technical Working Group);

  • Contribute to annual work plan monitoring, reviews and reporting;

  • Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;

  • Facilitate the clearance of donor agreements and Programme Cooperation Agreements with the country office.

  • Contribute substantively to the monitoring and tracking of results against country / regional level targets and UN Women Strategic Plan

  • Coordinate with Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;

  • Monitor data from partners/countries on a quarterly basis and provide substantive inputs to regular management briefs to inform decision-making;

  • Participate in and contribute to, as an active member of the UNCT M&E Technical Working Group, the monitoring of UNDAF and other UN system joint programmes.

  • Visit partners, along with the Programme Team, to support monitoring of results and planning processes as required;

  • Monitor the spending of donor funds and other programme expenditures and disbursements;

  • Draft and monitor the country office’s Monitoring, Evaluation, and Research Plan.

     

  • Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences

  • Facilitate the process of the country office meeting internal and external reporting requirements and deadlines, including annual reporting process, by maintaining relevant corporate online systems, such as the Results Management System (RMS) and the Donor Agreement Management System (DAMS);

  • Review donor and programme reports (both narrative and financial) to provide quality assurance;

  • Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;

  • Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;

  • Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

    Provide technical support to the country office in the implementation of the UN Women Evaluation Policy

  • Coordinate the implementation of UN Women’s Evaluation plan in the country office;

  • Provide guidance to programme staff on evaluations;

  • Ensure communication between the country office and regional office regarding Evaluations;

  • Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE);

  • Contribute to the evaluation of the UNDAF and other UN system joint programmes (as member of the UNCT M&E Technical Working Group)

  • Contribute to knowledge building and capacity building

  • Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;

  • Contribute to the development of capacity development tools, including training materials and packages;

  • Facilitate capacity building opportunities for staff and partners in the country in the areas of Results Based Management (RBM), Monitoring and Evaluation;

  • Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E) among all staff members through communication, training, learning and development activities.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Good knowledge of programme formulation and implementation and Results Based Management
  • Good knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
  • Ability to synthesize programme performance data and produce analytical reports
  • Good analytical and report writing skills
  • Knowledge of UN programme management systems


Required Skills and Experience

Education and certification:

  • Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women's Studies is required.

Experience:

  • At least 2 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;

  • Experience in the United Nations systems in an asset;

  • Field experience is an asset.

Language Requirements:

  • Fluency in English is required;

  • Knowledge of the other UN official working language is an asset;


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