Background
Background:
UNDP in Sri Lanka is reorganizing internally and moving to an integrated collaborative business model. Internally, an energetic and innovative team will converge around the planning, design, implementation and quality assurance of an integrated programme in a fast-paced environment. Fostering strategic partnership and alliances with different stakeholders will require a team which consistently approaches work with energy and a positive, constructive attitude and has a strong client orientation. Strong UN partnerships are valued for Delivering Together in a true spirit of collaboration and teamwork.
Post Context:
Under the guidance of the Programme Quality and Design Analyst, the Programme Associate ensures effective financial services in the Country Office. Profile is primarily focused on programme operations support, including administrative requirements for portfolio management and programme-wide planning. The Programme Associate supports all projects and programmes, in a fluid manner, backed up by additional Programme Operations Assistants.
The Programme Associate is client-oriented in approach enhancing transparency, credibility and trust.
The Programme Associate guides temporary support staff and works in close collaboration with the entire country office team, regional centre, UNDP HQ and the projects’ staff for resolving programme related issues and exchange of information.
ONLY STAFF AFFECTED BY THE UNDP SRI LANKA CHANGE MANAGEMENT PROCESS ARE ELIGIBLE FOR THIS POSITION. ALL OTHER APPLICANTS WILL NOT BE CONSIDERED.
Duties and Responsibilities
Summary of Key Functions:
- Support to formulation of programme strategies and implementation of the Country Programme Action Plan
- Support to management of the CO programme
- Administrative support to the Programme Unit
- Support to resource mobilization
- Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
- Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects.
- Presentation of information for audit of NIM/DIM projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
4. Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile.
- Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Competencies
CORE COMPETENCIES
Innovation
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Communication
Ability to listen, adapt, persuade and transform
Delivery
Ability to get things done while exercising good judgement
FUNCTIONAL COMPETENCIES
Partnerships
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Quality Assurance
Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled
Data Management
Ability to develop and execute architectures, policies, practices and procedures in order to manage the information lifecycle needs of UNDP
Knowledge Facilitation
Ability to animate individuals and communities of contributors to participate and share
Required Skills and Experience
Education:
Secondary Education with specialized administrative and financial/accounting training.
University Degree on Business/Public Administration or Economics would be desirable, but it is not a requirement.
Experience:
• 6 year of progressively responsible programme administration experience, is required at the national or international level.
• 3 years of relevant experience will be acceptable if in possession of a Bachelor’s Degree.
• Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc), experience in handling of web based management systems is required.
• Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas).
Language Requirements:
English and language of the Duty Station. Other official language of the UN will be desirable