Background

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Administration

To apply, interested persons should upload the combine Technical Proposal (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Application submitted via email will not be accepted: -

UNDP Job Site – https://jobs.undp.org/cj_view_job.cfm?cur_job_id=74767

NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.

If requested by the Procurement Unit, the Financial Proposal should be submitted to procurement.bb@undp.org within 24 hours of a request. Failure to submit the Financial Proposal will result in disqualification.

Any request for clarification must be sent in writing to procurement.bb@undp.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -

http://procurement-notices.undp.org/view_notice.cfm?notice_id=41079

A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.

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The tri-island State of Grenada, Carriacou and Petite Martinique, is located at the southern end of the Lesser Antillean islands and has a total area 34,000 ha. The largest island, Grenada has an area of 31,200 ha with a population of approx. 104,000. Most of the island’s population is concentrated on the lower slopes along the coastline. The land is volcanic in origin with a mountainous topography, with 71 watersheds originating from the single north-south ridge in the island’s centre. Within a distance of 5km, it ranges in elevation from sea level to 840m with a 120km coastline.

Grenada’s forest ecosystems consist of elfin woodland, montane forest, and seasonal evergreen forest (rainforest) that descend to montane rain forests, then to lowland tropical dry forests and finally to mangroves. Grenada’s terrestrial biodiversity includes over 450 species of plants, 150 species of birds, 4 native mammals, 4 amphibians, 8 reptiles, 5 snakes, 11 bats, and 17 freshwater fish.

Most of Grenada’s remaining large tracts of forest ecosystems are primarily found in the high elevations, where the greatest threat is expanding agriculture with human settlement and development. Other significant threats are slash and burn agriculture and invasive species (bamboo) encroaching into native forests. Burning of agricultural waste and setting of fires to clear land also pose a threat to forest ecosystems, including within protected areas. Moreover, mangrove ecosystems have been severely reduced due to tourism development and the building of jetties, although other factors such as harvesting, pollution from solid wastes, pesticides, sewage and oil spills, and sand mining have also contributed to mangrove decline.

To address those threats to Grenada’s forest ecosystems, it is paramount to mainstream sustainable land use management and biodiversity conservation into national land use planning, sector policies, and legal frameworks. Further, climate smart agricultural practices should be an integral part of sustainable land use management to help ensure long term sustainability of agricultural production at the community and producer level, supported through a set of nationally managed financial, technical and information services. To this end, the project proposes the following approach:

• Develop systemic and institutional capacity to support integrated landscape management
• Develop national capacity to provide financial, technical, and information services for climate smart agricultural production
• Operationalize resilient agricultural practices integrated with biodiversity conservation
• Manage knowledge for sustainable land management, climate smart agriculture and biodiversity conservation

A Project Preparation Grant (PPG) has been approved by the GEF Secretariat to support development of a full-sized project (FSP) document within a timeframe of 12 months. Project preparation activities will consist of multi-stakeholder consultations and PPG workshops to ensure involvement of key stakeholders in project design processes and generate project ownership, and systematization of knowledge about needs, potential and commitments of actors and agents at national and local level. The activities will contribute to awareness raising on the project and ensure active participation by local actors, technical sectors and political support to maximise design synergies and buy-in during the project development phase.

Duties and Responsibilities

The National Technical Coordinator is expected to carry out tasks as necessary to facilitate the process of gathering relevant information for the development of the project document with support and guidance from the National Working Group. The Coordinator will work in close coordination with all consultants and in particular with the Project Development Expert. His/her specific responsibilities include:

1. Obtaining and coordinating technical inputs, reports, data, complementary initiatives, inter alia, ensuring that the project development team has the information and documentation necessary to carry out their work and ensuring the timely delivery of their final products with the expected quality;
2. Liaising with national stakeholders to secure institutional commitments in terms of co-financing letters and the letter of endorsement;
3. Gathering information on coordination with other projects and information sharing with other projects in the country;
4. Supporting the definition of baseline projects, activities, budgets, goals and co-financing links to GEF outcomes;
5. Liaising with national counterparts to obtain budget figures as necessary and support multi-annual planning of project activities;
6. Arranging meetings to come to agreement on project management arrangements. As part of these meetings, it will be important to assess lessons learned from previous GEF projects in the country with a view to identifying ways to strengthen execution capacity; and
7. Leading the organisation of the PPG inception and validation workshops, intermediate consultations, convening all relevant stakeholders.
8. Supporting the development of a robust project management and institutional arrangements framework, including setup for the Project Board and the Project Management Unit, and supporting technical experts, and technical partner institutions.

Institutional Arrangements

The Consultant will report directly to the UNDP Programme Manager for Energy and the Environment in the Sub-Regional Office for Barbados and the OECS and will work in close coordination with the PPG team, particularly with the Project Development Expert and the GEF Operational Focal Point. The candidate will communicate on the progress of the work, any challenges being encountered or risks foreseen, mitigation measures proposed or taken, and where UNDP/national support may be required. Outputs produced will undergo review for certification of acceptance

Conditions of Service

• The contract will be temporary and administration and all other costs incurred by the National Technical Coordinator as part of this contract should be included within the Financial Proposal.
• The National Technical Coordinator is expected to have the appropriate software, equipment, facilities or access to such as relevant to complete the required services.

Competencies

• Good analytical and organizational skills of baseline documentation gathering, organization and communication to support experts
• Good understating of national policy and institutional structures, and ability to advice on institutional capacities and relations
• Fully proficient in the following software applications: Word, Excel, PowerPoint.

Excellent verbal and writing communication skills in English.

Required Skills and Experience

I. Academic Qualifications:

• An under-graduate university degree in social sciences, public administration or other similar disciplines

II. Years of experience:

• Good organizational skills, proven experience in coordinating with national stakeholders and expert teams, organizing multi-stakeholder consultation processes, gathering documentation of results
•  Knowledge of and experience in operational modalities and procedures of UNDP and/or GEF would be an asset

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal explaining why they are the most suitable for the work

2. Personal CV including past experience in similar projects and at least 3 references

3. Financial proposal (prepared, but not submitted unless requested to do so)

FINANCIAL PROPOSAL

• Contracts based on daily fee

The financial proposal will specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.

Individual consultants will be evaluated based on the following methodologies:

Lowest price and technically compliant offer

When using this method, the award of a contract should be made to the individual consultant whose offer has been evaluated and determined as both:

a) responsive/compliant/acceptable, and

b) offering the lowest price/cost

“responsive/compliant/acceptable” can be defined as fully meeting the TOR provided.

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation