Background
The Youth Worker programme is a training programme developed in Ukraine with support of the UN Development Program (UNDP) in Ukraine and in cooperation with the Ministry of Youth and Sports of Ukraine and the State Institute of Family and Youth Policy. Since its start in 2014, the programme has trained over 500 “youth workers”- representatives of civil servants and public associations working with young people on areas such as youth policy, youth work, project management, partnership building, and development of their personal competences. A strategic session of the programme, held on 10-12 August 2017 with a hundred of representatives of youth workers and other relevant stakeholders, identified volunteerism as one of the key areas that should be included in the programme. To address this need, the Ministry has approached the United Nations Volunteers (UNV) programme to provide technical assistance in developing curricula and conducting a specialized training of trainers on volunteerism for 20 representatives of the youth workers, which can be then scaled up as part of their programme for all youth workers in Ukraine.
Duties and Responsibilities
Under supervision of the UNV Programme Officer and in consultation with other national stakeholders, the incumbent will be responsible for:
Development of the training curricula in consultations with relevant stakeholders and UNV.
Delivery of a 2-day specialized training of trainers on volunteering for youth workers.
The training curricula will be developed in two stages:
By 1 December- draft curricula that will consist of the following sections:
brief description of the training (purpose, objectives, expected results); outline of the curricula,
training agenda;
list of reference materials.
By 31 January- final curricula will consist of the following sections:
brief description of the training (purpose, objectives, expected results);
training agenda;
trainer’s guide with presentations,
handouts, cases and practical exercises to be used in course of the training;
entry and exit questionnaires for the participants;
home-tasks;
list of reference materials; additional tips, information and guidance that will be useful for the youth workers in their further work with the youth in their communities.
In development of the curricula, the Expert is supposed to consult with relevant stakeholders from Ukraine, including Ministry of Youth and Sports and civil society organizations, and representatives from the UNV Headquarters, and other relevant stakeholders identified. To this end, the expert will also present the draft curricula at a consultation meeting in early December 2017 with national stakeholders that will be organized in collaboration with the Ministry of the Youth and Sports and UNDP.
The specialized training should aim at providing the participants with relevant knowledge and skills to be able to:
- To explain global and local perceptions of volunteerism;
To motivate young people to volunteer on issues important to them (including volunteerism with the civil society organisations);
To present possible routes for young people to volunteer;
To explore with young people how to promote volunteering through outreach activities in their community.
Other knowledge/ skills if deemed relevant.
Through a 2-day training and additional activities (e.g. home-tasks, reading reference materials), the participants should broaden their theoretical knowledge on volunteering, learn the practical tools and instruments to promote it, and understand the methods of analyzing the lessons learned and measuring the social impact of their initiatives.
Deliverables:
Deliverable #
| Task description | Deadline for deliverable |
1 | Development of the training curricula in consultations with relevant stakeholders and UNV.
Following the programme objective, the consultant is expected to develop curricula that will be a base for a specialized training course on volunteering.
The curricula will be developed in phases in consultations with relevant stakeholders.
Output: Training curricula are developed in collaboration with relevant stakeholders and finalised. | By 31 January 2017 |
2 | Delivery of a 2-day specialized training of trainers on volunteering for youth workers
The pilot 2-day training will be aimed at testing the proposed approaches to providing knowledge and developing skills of the participants and collecting their feedback to the proposed training package.
The training will be organized in collaboration with the Ministry of Youth and Sports, who will oversee the participant’s selection and event’s logistics. The consultant should not include fees for this work in his/her proposal.
Output: 1 pilot 2-day training for at least 20 participants held; feedback of participants to the training package collected. | By 28 February 2018 |
MONITORING/REPORTING REQUIREMENTS:
The Contractor shall report to the UNV Programme Officer. The payment shall be arranged in stages in accordance with the proposed payment scheme below and upon acceptance of the deliverables based on quality control and recommendations.
The Contractor shall provide the necessary information and reports per a preliminary determined schedule or as soon as possible (within a reasonable period of time). UNV will be the ultimate authority to control the quality of work results and assess the Contractor’s performance during the assignment.
UNV will provide payments upon provision of deliverables duly certified by UNV in accordance with the table above.
Competencies
Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism;
Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.
Required Skills and Experience
At least Bachelor degree or higher in social sciences, international relations, political science or related field;
At least 3 years of experience in developing and conducting training modules/curriculum, training materials;
Previous experience with volunteer management/ volunteer promotion and/or the youth work;
Fluent writing, editing, and oral communication skills in Ukrainian; proficiency in English will be a strong asset.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS:
P11/CV, including information about experience in similar projects / assignments and contact details for referees.
Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP.
Financial proposal.
Agendas of three trainings conducted in the past by the applicant on the respective topic.
FINANCIAL PROPOSAL:
Lump sum contract
The financial proposal shall specify a total lump sum amount, with clear division for two installments, based on the deliverables to be provided. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount in accordance with the deliverables defined in this TOR (section 3 above).
Travel costs
No travel costs are foreseen. Should any travel be necessary in connection to this TOR, UNV will reimburse the expenses based on the duly authorized travel details, including travel and per diems. In general, UNV should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
EVALUATION CRITERIA
Educational background – 15 points max:
15 pts – Master/Specialist Degree or higher;
12 pts – Bachelor Degree.
Relevant experience in developing and conducting training modules/curriculum, training materials – 25 points max:
25 pts – more than 3 years;
20 pts – more than 2-3 years;
15 pts –1- 2 years.
Previous experience with volunteer management/ volunteer promotion and/or the youth work – 20 points max:
20 pts – more than 3 years;
17 pts – 2-3 years;
15 pts – 1-2 years.
Language skills - 10 points max:
10 pts – fluency in Ukrainian and in English;
5 pts - fluency in Ukrainian.
Maximum available technical score - 70 points.
EVALUATION METHOD
Cumulative analysis
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight: 70%
* Financial Criteria weight: 30%
Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.
Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer.