UNDP Jobs - 75821- Administration and Finance Assistant (AFA)

Administration and Finance Assistant (AFA) – SB 3/I

Location :

Kathmandu, with frequent visit to the project districts., NEPAL

Type of Contract :

Service Contract

Starting Date :

15-Jan-2018

Application Deadline :

29-Nov-17 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

Annual contract

Languages Required :

English

Expected Duration of Assignment :

December 2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Renewable Energy for Rural Livelihood (RERL) is a joint programme of the Government of Nepal/Alternative Energy Promotion Centre (GoN/AEPC) and UNDP Green Energy Fund (GEF). In continuation to UNDP’s support to the energy sector and UN’s commitment towards ensuring universal access to modern energy services, UNDP Nepal as well as the GON/AEPC has agreed to extend the partnership in this sector to scale up decentralized energy systems for better linkages with the enterprise development and livelihood enhancement. The RERL will operate within the broader framework of National Rural Renewable Energy Programme (NRREP) of AEPC. It aims to provide support particularly in mini hydro, large solar PV, productive end-uses and renewable energy financing. It contributes to economic, environmental and social benefits of the rural people by removing barriers that have hindered the wider use of renewable energy resources in rural Nepal.

Duties and Responsibilities

The Administration and Finance Assistant will work directly under the supervision and guidance of the National Project Manager (NPM) and Administration and Finance Officer (AFO) to ensure smooth administrative and financial functions of RERL Project. Specific responsibilities will be:

Prepare vouchers and process payments for all the financial transactions.;
Support AFO to maintain complete sets of books of account according to the principles of accounting and update it on a daily basis;
Assist in preparing trial balance, bank reconciliation statement and status of fund on a monthly basis and verify the accuracy of the statements and books of accounts;
Assist in preparing periodic Financial Reports (Quarterly Reports with Cash Position, Variance Analysis, etc.) to be submitted to UNDP;
Assist to NPM and AFO to prepare and revise Annual Work Plan and Quarterly Work Plan for the advance request;
Keep complete personnel files and records such as leave records, attendance records, service contracts, etc;
Maintain vehicle log book, inventory of office supplies and put in place proper internal control system;
Keep records of Non-Expendable Equipment (NEE), conduct physical verification at least once a year and prepare report on annual physical verification of NEE to be submitted to UNDP;
Assist and facilitate the NIM Audit as well as Internal Audit conducted by UNDP;
Maintaining petty cash, advance payment and settlement etc.;
Assist in preparing appointment letter, Agreement, Memo and ToR as per requirement;
Support to organize seminar and other training programmes for functional group, professional staff group and logistics management;
Support to financial monitoring and support to stakeholder and implement partner as per requirements;
Ensure Gender and Social Inclusion (GESI) related plan and budget on the Annual Work Plan and project activities.

Competencies

Work prioritization and ability to multitask;
Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files;
Excellent interpersonal skills;
Shares knowledge and experience;
Positive, constructive attitude;
Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort;
Responds positively to critical feedback and differing points of view;
Ready to work independently, under tight deadlines.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Ability to work in a multi-cultural team environment with a positive attitude;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Completion of Intermediate level (preferred Bachelor’s Degree) in Business Management, Accounting or relevant fields.

Experience:

5 years of expereince in administration/finance or program support services;
The candidate must be computer literate and must be fluent in writing and speaking English;
Previous experience in the development projects will be an added advantage.