JOF Internship in the area of Procurement and Travel


Location : Brasilia, BRAZIL
Application Deadline :12-Mar-18 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
Portuguese

Background

The Joint Operations Facility (JOF) is a project developed in the context of the Business Operations Strategy (BOS) initiative in Brazil. It proposes to streamline key operational areas of UN participating Agencies by consolidating support services into one facility at the country level. The JOF aims to reduce operating costs and enhance the quality of services by delivering a range of common services in the areas of procurement, information and communication technologies (ICT), human resources (HR) and travel to United Nations Agencies in the country. The services provided should cover Agencies’ internal requirements as well as the demands received from their cooperation partners/clients. The JOF acts as a single service window through which participating Agencies can source operational services in support of their programs using a set of harmonized procedures negotiated by the 7 participating Agencies, funds and programmes: UNDP, UNDSS, UNEP, UNESCO, UNFPA, UNOPS and UN Women.

The JOF Brazil offers a selected group of outstanding graduate-level students the opportunity to acquire direct exposure to the opportunity to work in an innovative and multi-cultural international organization. It was designed to complement development-oriented studies with practical experience in various aspects of multilateral technical cooperation.

The JOF is committed to achieving workforce diversity in terms of gender, race and culture. Individuals from minority groups including African decedent, LGBT, indigenous people and persons with disabilities are encouraged to apply and in case of tie may be giving priority in the selection process. All applications will be treated with the strictest confidence.

The Internship will take place at the JOF office in Brasilia, Brazil, located at the Casa da ONU, Complexo Sérgio Vieira de Mello (Setor de Embaixadas Norte).

This internship will be managed by UNDP, which is the JOF hosting agency, in line with regulations described below:

Purpose

The purpose of the Internship Programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand impression of the day-to-day working environment of UNDP.

Eligibility:

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a graduate school programme (second university degree or

equivalent, or higher);

(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);

(c) Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Status

Interns are not considered staff members. During the internship with UNDP, interns shall be subject to the Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on Mission (ST/SGB/2002/9).

Interns shall not be sought or engaged as substitutes for staff and do not encumber authorized posts.

Interns shall not represent UNDP in any official capacity or commit resources on its behalf.

Interns shall not apply for or be appointed to any position during the period of their internship.

Duration of Internship Assignments

Internship assignments vary in length according to the academic requirements of the intern, as well as the needs of UNDP. Assignments normally last a minimum of six weeks and a maximum of six months. An internship may exceptionally be approved for a maximum total duration of nine months if the intern can demonstrate it will grant him/her an educational credit for a course.

Internship assignments are available on a part-time and full-time basis.

Responsibilities and obligations of interns

Interns shall:

(a) Observe all applicable rules, regulations, instructions, procedures and directives of UNDP notwithstanding their status as described in paragraph 6 of this policy;

(b) Provide the receiving office with a copy of all materials prepared by them during the internship. UNDP shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regards to material that bears a direct relation to, or is made in consequence of, the services provided under the internship. At the request of UNDP, the interns shall assist in securing such property rights and transferring them to UNDP in compliance with the requirements of the applicable law;

(c) Respect the impartiality and independence required of the United Nations and of the receiving office and shall not seek or accept instructions regarding the services performed under the internship agreement from any Government or from any authority external to UNDP;

(d) Unless otherwise authorized by the receiving office, they may not communicate at any time to the media or to any institution, person, Government or any other external party any information that has become known to them by any reason of their association with the United Nations, UNDP or the receiving office, that they know or ought to have known has not been made public. They may not use any such information without the written authorization of the receiving office, and such information may never be used for personal gain. These obligation also apply after the end of the internship with UNDP.

(e) Refrain from any conduct that would adversely reflect on the United Nations, UNDP, or the receiving office and will not engage in any activity which is incompatible with the aims and objectives of the United Nations or UNDP; (f) Comply with local laws and customs.

Failure to comply with the requirements, as well as those contained in the internship agreement between UNDP and the intern may result in the immediate termination of the internship agreement by UNDP without compensation.

Third-party claims

UNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during their internship.

Remuneration, insurance and interns’ expenses

Interns are not financially remunerated by UNDP. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of:

(a) The nominating institution, related institution or government, which may provide the required financial assistance to its students; or

(b) The intern, who will have to obtain financing for subsistence through private sources.

Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.

Applicants for internships must show proof of valid medical insurance for the duty station in which they will intern. For applicants which are neither nationals or residents of the duty station, the insurance must include adequate coverage in the event of an injury or illness during the internship duration which:

(a) Requires transportation to the home country or country of residence for further treatment;

(b) Results in death and requires preparation and return of the remains to the home country, or country of residence.

UNDP accepts no responsibility for loss or damage to personal effects that may occur during the internship.

UNDP’s expenses

Costs incurred by interns, including undertaking official travel at the request of UNDP, in the discharge of the activities related to the internship shall be reimbursed by UNDP on the same basis as costs incurred by staff members or costs reimbursed to staff members, including payment of daily subsistence allowance, as applicable.

Termination

The internship can be terminated by either UNDP or the intern for any reason upon giving two weeks’ notice.

Subsequent Employment

There is no expectation of employment with UNDP following an internship.

 


Duties and Responsibilities

The purpose of the Internship Programme is to provide an opportunity to make substantive contributions to an office’s work and to complement an intern’s studies. The main duties that the intern will be expected to carry out are:

  • Conducting research and contributing to organize data and files;
  • Assist in the preparation of various documentation;
  • Assist in the cataloguing information, files and development support;
  • While some routine functions may be components of internship assignments, they are intended to be learning;
  • Day-to-day support of the work of the Unit.


Competencies

  •  Teamwork: Good interpersonal skills; ability to work in a multi-cultural and multi-ethnic environment with full respect for diversity. Displays cultural, gender, religion, race, nationality and age sensibility and adaptability. Demonstrated ability to develop and maintain effective work relationships with other UN Programmes, Funds and Agencies.
  • Professionalism: Ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems.
  • Planning and Organizing: Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner.
  • Commitment to continuous learning: Initiative and willingness to keep abreast of new trends in international development.
  • Technological Awareness: Proficiency in various MS Office applications and other IT applications.
  • Communication: Ability to write in a clear and concise manner and to communicate effectively orally.


Required Skills and Experience

Education:

Candidates must be enrolled in a graduate OR undergraduate studies at a university or equivalent institution preferably in the area of economics, accounts, administration, communication and international relations.

Experience:

  • Computer skills are required.

They are also expected to demonstrate a keen interest in the Field of development.

Language Requirements:

Fluency in Portuguese is required and working knowledge in English is an asset.

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All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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