Background

UNDP Malaysia Country Office provides policy-oriented and technical advisory support to the Government of Malaysia in accordance to the approved Country Programme. The new Country Programme Action Plan 2016 – 2020 is aligned to the development priorities of the 11th Malaysia Plan with sustainable human development agenda at the forefront, underpinned by two outcomes/priorities: (a) inclusive development and growth; and (b) sustainable and resilient development.

UNDP Malaysia Country Office is seeking to establish a Roster of experts that would be comprised of vetted capable and qualified individuals who can provide specific graphic design services to UNDP Malaysia. A screening procedure will be applied to select the prospective applicants who will be registered in the UNDP Malaysia Country Office’s Vetted Roster of Experts – Graphic Designers. This roster will be maintained for a period of 3 years. Towards the end of the third year, and dependent on demand of services and performance, another round of screening and selection will be carried out to update the roster.

For reference purposes, sample UNDP Malaysia CO communication materials can be checked in the following link(s):

• http://hdr.undp.org/sites/default/files/mhdr_2013.pdf
• http://www.protectedareasmalaysia.my/wp-content/uploads/2016/05/Proceedings_PAMC-2014.pdf
• http://www.my.undp.org/content/malaysia/en/home/library/environment_energy/EEPub_SIWTSS.htm

Duties and Responsibilities

• Design, layout and format publications, brochures, posters, bookmarks, websites, e-newsletters and other printed and web-based communications materials (taking into account UNDP branding guidelines, GEF branding requirements, UNDP-GEF Unit branding guidelines, and branding requirements of other donors/partners, as needed;
• Design and create illustration, art-work, maps, tables, charts and other graphic elements for communication and promotional materials such as brochure, fact sheet, poster, banner, bunding and collaterals;
• Determine size and arrangement of illustrative material and copy, and select style and size or type;
• Develop infographics using supplied data to present core messages and organize complex information into visual representations;
• Advise UNDP Malaysia staff on best design options (for the given content), and propose multiple versions for their consideration;
• Develop negatives and prints to produce layout photographs, using negative and print developing equipment and tools;
• Photograph layouts, using camera, to make layout prints for UNDP;
• Custom photo editing (restoration, noise reduction, tonal adjustment).  If necessary, locate photos from online sources and ensure proper photo credit is given;
• Incorporate comments and changes from UNDP-GEF staff;
• Liaise closely with UNDP-GEF staff and/or editors on final layout;
• Ensure that the final output(s) for each communication product will be the final web-ready and/or print-ready version;
• Liaise with printers, if necessary;
• Deliver creative graphic and technical solutions (including infographics if required) for print, electronic, web-based and animated presentations.

Working Arrangements:

• Successful candidates will be included in the UNDP Malaysia Country Office’s Vetted Roster of Experts – Graphic Designers for a period of up to 3 years;
• Estimated level of effort will vary according to the requirements of each individual assignment;
• UNDP does not warrant that any quantity of services will be purchased during the term of entry into the Roster as this will depend on forthcoming needs and performance appraisals;
• Entry into the Roster is non-exclusive (i.e. it does not prohibit UNDP from sourcing expertise from other rosters, individuals, or entities);
• The financial proposal will specify the all-inclusive daily and hourly fee, and payments will be made to the consultant based on number of hours/days worked payable against assigned deliverables.  Such fee would be the ceiling amount;
• The Graphic Designed will be given access to relevant information necessary for execution of the tasks under each particular assignment;
• The Graphic Designer will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, graphic design software, etc.) and must have access to reliable internet connection;
• Payments will be made upon submission of a detailed time sheet and certification of payment form, and acceptance and confirmation by the Supervisor (UNDP Programme Manager, to be determined upon engagement) on days worked and outputs delivered.

Competencies

Corporate Competencies

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism.

Functional Competencies

• Results-driven, initiative-taking;
• Ability to work under pressure and to meet deadlines;
• Ability to plan and organise work and establish priorities;
• Remains calm and in control even under pressure, and consistently approaches work with energy and a positive, constructive attitude;
• High attention to detail;
• Critical thinking skills to solve visual design challenges;
• Good interpersonal and networking skills, ability to establish and maintain effective working relations, supports and encourages open communication in the team, and facilitates team work;
• Ability to work under minimum supervision. 

Required Skills and Experience