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BBRSO30400: UNDP-GEF Midterm Review (MTR) of a full-sized project
|Application Deadline :||08-Dec-17 (Midnight New York, USA)|
|Additional Category :||Climate & Disaster Resilience|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||4 months|
|Expected Duration of Assignment :||27 days|
To apply, interested persons should upload the combined Technical Proposal (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Application submitted via email will not be accepted: -
Submission via UNDP Job Site ONLY
NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.
If requested by the Procurement Unit, the Financial Proposal should be submitted to email@example.com within 24 hours of a request. Failure to submit the Financial Proposal will result in disqualification.
Any request for clarification must be sent in writing to firstname.lastname@example.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -
http://procurement-notices.undp.org/view_notice.cfm?notice_id=42784 (cut and paste into browser address bar if the link does not work)
A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.
The system allows the upload of one (1) document ONLY – should you be required to submit a Technical Proposal and CV, these documents along with the Offeror’s Letter should be combined and uploaded as one
UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary
This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the full-sized project titled Implementing a “Ridge to Reef” Approach to Protecting Biodiversity and Ecosystem Functions within and around Protected Areas in Grenada (PIMS 5087) implemented through the Ministry of Agriculture, Lands, Forestry and Fisheries and the Environment, which is to be undertaken in 2017-2018. The project started on the 10th of February, 2015 and is in its third year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This TOR sets out the expectations for this MTR.The MTR process must follow the guidance outlined in the document Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects.
The project was designed to ensure that biodiversity and ecosystems functions within and around marine and terrestrial protected areas (PAs) in Grenada are better protected from threats through the adoption of an integrated “Ridge to Reef” approach that increases PA management effectiveness and applies targeted sustainable land (and coastal sea) management practices, while ensuring ecosystems resilience to climate change. The project area includes the whole island territory of Grenada (344 sq.km. of landscape) sitting on a volcanic-coralline island shelf raised from the depths of the Atlantic Ocean to the East and the Caribbean Sea to the West. The island is divided into small districts called parishes that include St. George, St. Andrew, St. Patrick, St. John, St. David, St. Mark and Carriacou/ Petite Martinique. The Pilot project area in Outcome 2 includes a land space of about 1547 ha. within the Annandale/Grenville Vale/Beausejour watershed where special attention will be given for demonstrating Ridge to Reef natural resource management.
Duties and Responsibilities
The MTR team will consist of two independent consultants that will conduct the MTR - one team leader (with experience and exposure to projects and evaluations in other regions globally) and one team expert, usually from the country of the project.
The MTR team will first conduct a document review of project documents (i.e. PIF, UNDP Initiation Plan, Project Document, ESSP, Project Inception Report, PIRs, Finalized GEF focal area Tracking Tools, Project Appraisal Committee meeting minutes, Financial and Administration guidelines used by Project Team, project operational guidelines, manuals and systems, etc.) provided by the Project Team and Commissioning Unit. Then they will produce the MTR inception report. The MTR mission will then consist of interviews and site visits to Grenada, including some of the existing and proposed marine and terrestrial Protected Areas.
The MTR team will assess the following four categories of project progress and produce a draft and final MTR report. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects (http://web.undp.org/evaluation/documents/guidance/GEF/mid-term/Guidance_Midterm%20Review%20_EN_2014.pdf) for requirements on ratings. No overall rating is required.
1) Project strategy
2) Progress towards results
3) Project implementation and adaptive management
Using the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects; assess the following categories of project progress:
Assess overall risks to sustainability factors of the project in terms of the following four categories:
Environmental risks to sustainability
The MTR consultant/team will include a section in the MTR report setting out the MTR’s evidence-based conclusions, in light of the findings.
Additionally, the MTR consultant/team is expected to make recommendations to the Project Team. Recommendations should be succinct suggestions for critical intervention that are specific, measurable, achievable, and relevant. A recommendation table should be put in the report’s executive summary. The MTR consultant/team should make no more than 15 recommendations total.
The principal responsibility for managing this MTR resides with the Commissioning Unit. The Commissioning Unit for this project’s MTR is the UNDP Barbados and the OECS Sub-Regional Office.
The Commissioning Unit will contract the consultants, while the in-country Project Team will be responsible for liaising with the MTR team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Expected Outputs and Deliverables
The MTR consultant/team shall prepare and submit the following:
Duration of the Work
The total duration of the MTR will be approximately 27 days over a period of 4 months starting from the date of contract signature, and shall not exceed five months from when the consultant(s) are hired. The tentative MTR timeframe is as follows:
The expected contract start date is 18 December 2017.
Required Skills and Experience
REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS/TECHNICAL EVALUATION
The selection of consultants will be aimed at maximizing the overall “team” qualities in the following areas:
Note: Only candidates obtaining a minimum of 70 points would be considered for the Financial Evaluation (See 6. below for more details).
The consultants cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
Financial Proposal (prepared, but not to be submitted unless requested to do so) that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an applicant is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the applicant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. See Letter of Confirmation of Interest template for financial proposal template.
Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
The award of the contract will be made to the Individual Consultant who has obtained the highest Combined Score and has accepted UNDP’s General Terms and Conditions. Only those applications which are responsive and compliant will be evaluated. The offers will be evaluated using the “Combined Scoring method” where:
The price proposal will weigh as 30% of the total scoring.
ANNEX I – TERMS OF REFERENCES (TOR)
ANNEX II – GENERAL TERMS AND CONDITIONS
ANNEX III – OFFEROR’S LETTER
ANNEX IV – FINANCIAL PROPOSAL TEMPLATE
ANNEX V – SAMPLE INDIVIDUAL CONTRACT
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.