UN WOMEN Jobs - 76148- UN Women: Human Resources Associate

UN Women: Human Resources Associate - Recruitment

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

TA Local

Starting Date :

Application Deadline :

18-Dec-17 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the daily supervision of the technical guidance of the Team Lead for Recruitment in HQ and in collaboration with the HR Business Partners and the rest of the HR team, the Human Resource (HR) Associate is responsible for administratively and logistically supporting recruitment activities, including assessments and other ongoing special projects.

Duties and Responsibilities

Administer and implement HR strategies and policies in HQ in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.

Provide HR administrative and logistical services in full compliance with UN Women rules, regulations, and HR policies and guidelines, particularly in relation to recruitment:

Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Prepare interview documents for screening, interview panels and selection committee;
Implement recruitment processes including assistance with screening of long listed candidates, and supporting interviews, including compiling interview reports;
Prepare assessment and interview schedules, written exams, the induction and coordination of the travel arrangements to interview sites;
Prepare of submissions to Compliance Review Board (CRB) for recruitment;
Provide logistical support to recruitment panels;
Prepare draft minutes of meetings and related memorandum and correspondence;
Provide information and support to applicants, obtaining all necessary documentation;
Maintain and update of files;
Perform Data search, compilation, provision of the necessary information and reports.

Provide administrative and coordination support in the development and implementation of recruitment and staffing related systems and databases:

Provide coordination and administrative support to the pilot and rollout of new UN Women e-recruitment system;
Provide administrative, logistical and technical support in the development and management of recruitment/staffing related rosters and databases;
Provide regular recruitment status reports;
Provide technical advice to clients on recruitment systems as necessary.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases.

Provide any other support to the supervisor, as required.

Key Performance Indicators:

Timely and accurate HR administration;
Timely and accurate organization of recruitments;
Timely administrative service delivery to clients;
Up-to-date and secure databases, files and records.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills; ability to produce reports;
Some understanding of gender equality and women’s empowerment issues;
Strong IT skills.

Required Skills and Experience

Education:

Completion of secondary education is required;
Bachelor’s degree in HR, Business or Public Administration is an asset;
Candidates who do not have a university degree or an accredited certification in the field of human resources will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

At least 6 years of relevant administrative experience, with at least 4 years in human resource management;
Experience in supporting recruitment activities;
Experience in the UN would be desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system.

Languages:

Fluency in English is required
Knowledge of the other UN official working language is an asset.

Notes:

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.