UNDP Jobs - 76267- International Chief Technical Advisor on Energy Ma

International Chief Technical Advisor on Energy Management and Energy Monitoring in Public Buildings in Ukraine

Location :

Home-based with missions to Ukraine, UKRAINE

Type of Contract :

Individual Contract

Starting Date :

02-Jan-2018

Application Deadline :

26-Dec-17 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

Languages Required :

Expected Duration of Assignment :

70 working days over a 12-month period (maximum 40 home-based, minimum 30 mission-based days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The objective of the “Removing Barriers to increase investment in Energy Efficiency in Public Buildings in Ukraine” (EEPB) Project is to accelerate the implementation of energy efficiency measures in public buildings in Ukraine through the ESCO modality, utilizing Energy Performance Contracts (EPC), by leveraging over significant private sector investment over its five-year implementation period as well as by introducing a single nationwide energy management information systems (EMIS) for Ukraine. The project is run by a Project Manager and supported by two part-time international Chief Technical Advisors, one focusing on ESCO related activities (selected) and one focusing on energy management (the position in this ToR).

The international advisor on Energy Management and Energy Monitoring will aim to help to ensure that Ukrainian legislation and policies are updated and improved with regards to energy efficiency in public buildings, focusing on support for the introduction of minimum energy performance standards (MEPs) and on a multi-year budgeting for energy efficiency in public buildings. The advisor will also assist with designing, developing, and implementing a nationwide energy management system for energy management in public buildings in Ukraine. The system is expected to provide support for the development of a national buildings database for all public buildings in Ukraine, as well as design and implementation of a comprehensive nationwide energy management information system (EMIS), possibly building upon the highly successful UNDP experience in introducing and EMIS in other countries in the region, e.g. Croatia on an earlier UNDP GEF project. The main point to note is that Ukraine currently does not have any institutionalized nationwide system for collection of data, related to energy consumption in public buildings, and there is neither a nationwide national buildings database for energy consumption nor nationwide energy management information systems.

The international CTA needs to work with the UNDP GEF EEPB project team to raise awareness of the Ukrainian government on the importance of energy management as a tool for improvement of energy efficiency in public buildings. In other countries, UNDP has successfully lobbied for the appointment (and training) of regional energy managers which is a positive step forward in the direction of improved energy management in public buildings. Similarly, in Ukraine this project can and should lobby the government and work with the UNDP project manager and project team to support governmental decisions regarding the fully responsible and capacitated the State Agency on Energy Efficiency and Energy Saving of Ukraine (SAEEES), responsible for monitoring and enforcement of the energy savings and CO2 emission reductions in public buildings through EMIS with an approved annual budget to carry out this function. This state agency will then be responsible for developing, maintaining, and updating the national buildings database and the nationwide energy management information system.

The EEPB project has four main outcomes, which are as follows:

Component 1: To formulate and introduce a streamlined and comprehensive legal and regulatory framework to promote energy efficiency in public buildings through strengthening of monitoring and enforcement mechanisms.

Component 2: To promote private investment in energy efficiency in public buildings through appropriate catalytic financial incentives, including the establishment of a Financial Support Mechanism (FSM).

Component 3: To implement at least 10 pilot projects in selected public buildings to demonstrate the energy and cost-saving potential of energy efficiency measures.

Component 4: To establish an institutional basis and comprehensive nation-wide Energy Management and Information System (one single energy management system adopted for public buildings in Ukraine) to support energy efficiency in public buildings

The two international technical advisors will support two components each. The advisor hired under this ToR will be responsible for the lead support on component 1 and component 4 of the project.

For more details of the work required under each component, please refer to Annex 2 – Project Results Framework.

The International Technical Advisor on energy efficiency in public buildings will be responsible for providing technical inputs for the smooth implementation of the Project activities focusing primarily on full support for activities under component 1 and component 4 of the project. The following outcomes should be achieved under component 1 and component 4 of the project.

Outcome 1: Streamlined and comprehensive legal and regulatory framework to promote energy efficiency in public buildings through strengthening of monitoring and enforcement mechanisms.

Support for preparation and adoption of a draft law or a government decree, such as “On energy-efficiency in buildings” to include mandatory energy management reporting in all public buildings.
Support for development of an inventory & database and energy monitoring and management system put in place for all public buildings in Ukraine. This may include support for the transfer of the energy management information system (EMIS) developed by UNDP in Croatia to Russia, if found feasible.
Support for preparing Terms of Reference to make sure that there are at least 20 completed automatic energy monitoring systems in public buildings carried out under the project within 12 months of the assignment (working with international advisor on ESCO).
Prepare and complete a review and cost-efficiency analysis of all energy audits and automatic and manual energy monitoring systems carried out by the project shortly after the completion.

Outcome 4: Institutional basis for supporting energy efficiency in public buildings and implementing a nation-wide Energy Information Management System (EMIS) is in place.

Support for the governmental decision which determines that there is a fully responsible and capacitated state agency (SAEEES) with a responsibility to monitor and enforce the energy savings and CO2 emission reductions in public buildings through EMIS and with approved annual budget to carry out this function. This includes support for writing the draft decision document and for preparing related supporting documentation, as required.
Recommendations on an approved national energy audit program for promoting larger number of energy audits of public buildings within approved governmental budgets.
Developed and published public awareness raising materials and completed nation-wide awareness and information campaign advocating the benefits of energy efficiency measures in public buildings (including contributions to the project website).
Support for the development of an agreed methodology and sustainable institutional arrangements for annual monitoring of energy efficiency in public buildings through adoption and implementation of an Energy Management and Information System (EMIS).
Support for and participation in national and international conferences on energy efficiency in public buildings in Ukraine.

In addition, under component 2 and component 3, which involve the establishment of a financial support mechanism and implementation of pilot demonstration projects using the ESCO modality and through the signing of EPC contracts, the international CTA on energy policy and energy management should be available and willing to review and provide comments on work in this area if and as requested by the Project Manager. In particular, under component 3, the international advisor on energy management and energy monitoring shall be responsible for:

Outcome 3: Pilot projects in selected public buildings, which demonstrate energy and cost-saving potential of new energy efficient measures.

“Capacity development of designated “Energy Managers” to monitor energy use in public buildings through EMIS and propose/implement necessary energy efficiency measures.”

Duties and Responsibilities

The international CTA on energy policy and energy management will have the following duties and outputs to be achieved:

Review and expert opinion of the completed energy audits
Discussion document with recommendations on the development of an inventory and database for energy monitoring and management (Report #1 – EMIS Strategy for Ukraine).
Preparation of detailed Terms of Reference for energy audits in public buildings and review of bid applicants as required (Report #2 – Detailed ToRs for energy audits).
Ensure transfer of best international practices in establishing national energy monitoring and management system, including software and know-how’s (Report #3 – International Best Practice on Energy Management).
Support development, adaptation and improvement of EMIS software in close collaboration with IT Consultants, experts, officials and NGOs (Report #4 – Recommendations on Improvements to EMIS software).
Preparation of draft government decision about Ukraine having a fully capacitated state agency (SAEEES) responsible for monitoring and enforcement of the energy savings and CO2 emission reductions in public buildings through the development of a national database of energy consumption in all public buildings and EMIS with an approved annual budget to carry out this function (Report #5 – Draft Governmental Decision).
Support for municipalities (participating in the project), in particular, preparation and release of a public statement on the intention of establishing systematic energy management in all parts of the organization, which will quantify improvement targets (Report #6 – Public Statements on EMIS).
Support for an approved organizational structure with assigned responsibilities for increasing energy efficiency of buildings in partner municipalities under the supervision of the oblast/city (Report #7 – Improved Organizational Structure).
Support for an approved plan and general timeframe and Road map for implementing energy management in Ukraine (Report #8 – Detailed Road Map for EMIS for Ukraine).
Support for the development of a communication strategy and plan, which requires all involved employees to generate feedback and commit to the goals set in the energy policy (Report #9 – Communications Strategy for EMIS).
Preparation of detailed training materials on energy management for energy managers (Report #10 – Training Materials on EMIS).
Contribute to formulation of task and programmes of capacity development workshops and seminars for energy managers.
Developed and published public awareness raising materials and completed nationwide awareness and information campaign, advocating the benefits of energy efficiency measures in public buildings (including contributions to the project website).
Support for the development of an agreed methodology and sustainable institutional arrangements for annual monitoring of energy efficiency in public buildings through adoption and implementation of an Energy Management and Information System (EMIS).
Participation in international conferences, workshops, seminars in Ukraine related to energy efficiency in public buildings.
Assistance with PIR reporting for the Project Manager
Necessary technical inputs to the members of the team.
Progress and analytical reports developed.

The Consultant should conduct at least six missions (6 missions of minimum 5 working days) to Ukraine. Their goal and duration can be modified with the Project Manager and UNDP in Ukraine. The number of missions is estimated according to the following expectation – one mission per two months.

Missions should be dedicated to (but not limited to):

Drafting of Project Work plan related to components 1 and 4,
Assistance with drafting of ToR for energy audits and for other key expert positions.
Review of international best practice concerning energy efficiency in public buildings including gap analysis.
Background documentation to be prepared and disseminated
Discussion document with recommendations for the development of an inventory and database for energy monitoring and management.
Recommendations document on a proposed approach for Ukraine for a nationwide energy management information system (EMIS), considering the existing infrastructure.
Decision for the following question: who will be responsible for hosting and updating this energy management information system within the government structure
Support for the development of an agreed methodology and sustainable institutional arrangements for annual monitoring of energy efficiency in public buildings through adoption and implementation of an Energy Management and Information System (EMIS).
Preparation of awareness-raising materials and participation in workshops and seminars as required.
Capacity building support for energy managers using the EMIS system.

Deliverables

The International Chief Technical Advisor shall prepare short bi-monthly reports (once per two months, e.g. six report annually) to summarize work carried out and outputs provided to fulfil abovementioned tasks by him/her during that 2-month period with suggestions about his/her activities for the following two-month period that should be considered by project managers. The major reports prepared by the international CTA should be attached to each of the bi-monthly reports. By the end of the assignment, she/he shall prepare a final report summarizing what has been achieved and what remains to be achieved over the lifetime of the project.

Monitoring/Reporting Requirements

All reports prepared by the international Chief Technical Advisor should be submitted to the UNDP Project Manager and to UNDP Ukraine.

Competencies

Demonstrate/safeguard ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Act as a team player;
Encourage and participate in open communication in the team, communicate effectively;
Create synergies through self-control;
Manage conflict;
Informed and transparent decision-making.

Required Skills and Experience

Experience and Qualifications Requirements

Advanced (at least Master’s) degree in Engineering, Environmental Studies, Architecture, Economics, Business, Law or similar.
Minimum 5 years of relevant experience of policy advisory level (advisory/development/professional/managerial services) and project implementation (expert work) with policy on energy efficiency building consultancy.
Minimum 5 years of relevant experience of advisory/development/professional/managerial services or expert work with policy on energy management systems and/or experience in energy technologies, i.e., building sector including in energy efficiency in buildings, integrated building design approach, and energy management information systems experience. Experience with EMIS will be an advantage.
Minimum 5 years of experience of advisory services to government and/or public/international organizations in program/project design for institutional strengthening and/or capacity building and/or needs assessment in the related regulations/policies/market mechanisms including EU regulations and familiarity with EU work in area of energy efficiency in buildings.

Previous experience with energy efficiency related issues in the Europe & CIS region including relevant experience of drafting, editing, and producing written proposals as well as result-oriented reports in the past 5 years.
Fluency in English, working level of Ukrainian or Russian would be an advantage.

Documents to be incorporated into Proposals submitted:

Cover letter and confirmation of interest indicating clearly when, if selected, the international consultant would be available to start work and including a brief description of approach to work/technical proposal of why the individual considers him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment (maximum 2-3 pages).
Financial Proposal that indicates the all-inclusive fixed total contract price and all other travel related costs (such as flight ticket, per diem, etc), supported by a breakdown of costs, as per Annex I template attached to the Letter of Confirmation of Interest template.
CV/P-11.

Financial Proposal

Daily fee contract.

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. To assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Payment will be released in 4 equal semi-annual instalments each after presenting a report and approval on a Project board meeting.

Evaluation

UNDP will use a two-stage procedure to assess applications with. Technical proposals will be assessed prior to any commercial proposals. The Technical proposals will be assessed based on compliance with the Terms of Reference. The following criteria will be rated as indicated below:

Educational background (PhD related to Engineering/Environmental Studies/Architecture/Economics/Business/Law = 9 points, PhD related to other relevant topic or Masters related to Engineering/Environmental Studies/Architecture/Economics/Business/Law = 8 points, Masters related to other relevant topic or Bachelor related to Engineering/Environmental Studies/Architecture/Economics/Business/Law = 7 points. If specialization was specifically on energy efficiency in buildings then +1 point (10 points max).
Minimum 5 years of relevant experience of policy advisory (advisory/development/professional/managerial services) and project implementation (expert work) with policy on energy efficiency building consultancy (5 years = 8 points; 6 - 7 years = 9 points; 8 years and more = 10 points (10 points max).
Minimum 5 years of relevant experience of advisory/development/professional/managerial services or expert work with policy on energy management systemsand/or experience in energy technologies, i.e., building sector including in energy efficiency in buildings, integrated building design approach, and energy management information systems experience (5 years = 8 points + 3 points if experience with EMIS; 6-7 years = 10 points + 3 points if experience with EMIS; 8 years and more= 12 points + 3 points if experience with EMIS (15 points max).
Minimum 5 years of experience of advisory services to government and/or public/international organizations in program/project design for institutional strengthening and/or capacity building and/or needs assessment in the related regulations/policies/market mechanisms including EU regulations and familiarity with EU work in area of energy efficiency in buildings (5 years =12 points; 6-8 years = 15 points (15 points max).
Previous experience with energy efficiency related issues in the Europe & CIS region including relevant experience of drafting, editing, and producing written proposals as well as result-oriented reports in the past 5 years (more 5 years = 8 points; 6-7 years = 9 points; 8 years and more= 10 points (10 points max).
Language skills (10 points for fluency in English and Ukrainian or Russian; 7 points for fluency English and good knowledge of Ukrainian or Russian, and 6 points for fluent English and no Ukrainian/Russian) (10 points max).

Maximum available technical (education, experience and competencies) score – 70 points.

Maximum available financial score – 30 points.

Evaluation method: Cumulative analysis

The Contract shall be awarded to the Applicant, whose offer has been evaluated and determined as:

responsive/compliant/acceptable, and
having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight: 70%
Financial Criteria weight: 30%

Only the candidates received minimum 70% of maximum available technical score shall be admitted to the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial proposal] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.