Background

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Administration

To apply, interested persons should upload the combined Technical Proposal, CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Application submitted via email will not be accepted: -

UNDP Job Site – https://jobs.undp.org/cj_view_job.cfm?cur_job_id=76339  (cut and paste into browser address bar if the link does not work)

NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.

If requested by the Procurement Unit, the Financial Proposal should be submitted to procurement.bb@undp.org within 24 hours of a request. Failure to submit the Financial Proposal will result in disqualification.

Any request for clarification must be sent in writing to procurement.bb@undp.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -

http://procurement-notices.undp.org/view_notice.cfm?notice_id=43225 (cut and paste into browser address bar if the link does not work)

A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.

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The system allows the upload of one (1) document ONLY – should you be required to submit a Technical Proposal and CV, these documents along with the Offeror’s Letter should be combined and uploaded as one

UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary

The United Nations Development Programme (UNDP) through the Strengthening Evidence-based Decision Making for Citizen Security in the Caribbean (CARISECURE) Project seeks expert services to undertake a Comparative Institutional Assessment of national data governance with specific focus on youth crime and violence statistical capacities. An assessment of youth insecurity and juvenile justice systems conducted by the USAID/Eastern and Southern Caribbean (ESC) across the Caribbean, highlighted the lack of standardized data on crime and violence and its causes. While raw data are available in different forms and at various stages of the criminal justice process, there exists wide diversity in how this is generated; the absence of clear and harmonized guidelines; and weak inter-institutional coordination and information sharing.

National consultations and assessments conducted by UNDP in the Eastern and Southern Caribbean also point to four interrelated challenges. These are: deficiency in evidence-based approaches to citizen security policymaking; the lack of reliable and comparable national and regional statistics; weak coordination at national, sub-regional and regional levels; and weak institutional capacities. It is against these challenges that the UNDP through the CARISECURE Project seeks to work with countries across the Eastern and Southern Caribbean (Antigua and Barbuda, Barbados, Commonwealth of Dominica, Grenada, Guyana, Saint Lucia, Saint Kitts and Nevis, Saint Vincent and the Grenadines, Suriname, and Trinidad and Tobago) to bolster institutional capacity to design evidence informed and targeted at prevention programmes aimed at reducing youth involvement in crime and violence.  

In 2017, UNDP launched an assessment across Guyana, St. Kitts & Nevis, and St. Lucia with the objective of better understanding national crime prevention infrastructure, strategies, partnerships, and coordination capacities, and provide recommendations for technical assistance for future data driven prevention programmes. At that time, Regional Security System had no structure, nor proper staff to lead a Regional Observatory. However, the assessment did trigger a rethinking of the concept of a Regional Observatory through a possible increase in dedicated staff, mission and objectives. CariSECURE support to the ICCS and the future implementation of the CariSECURE indicators also created a perfect environment for a sustainable Regional Observatory

Duties and Responsibilities

The scope of this Assessment is to provide a clear picture of organizations (national and regional) involved in Crime Prevention more specifically those involved in Youth Crime Prevention, including crime observatories.  The Assessment will also provide a list of recommendations about how information collected through CariSECURE could be used as a tool by crime prevention institutions to tackle more efficiently problems faced by specific groups notably young people between the ages of 10 to 29, how partnerships and coordination could be improved. A separate National Legal Assessment has indicated that there are no legislative or regulatory acts preventing flow of information across security institutions and wider concerned stakeholders. These recommendations

would also be supported by a National Capacity Assessment of National Crime and violence Data and Statistical Processes.

Methodology

This Consultancy will be home based. It is expected the Consultant will organize video conference with RSS and propose for approval

• A short, mid and long-term strategy for a sustainable and efficient Regional Observatory with clear objectives and steps;
• Develop a organizational structure for an Regional Observatory (3 to 4 full time staff) with reporting lines, ToR and operational budget
• Develop specific SoPs for the Observatory
• Identify training requirements for the Observatory
• Provide web based training to staff
• Provide technical support (back office support)

Expected Deliverables and Timelines

Terms and Conditions

• The periods for review and approval of draft reports do not discount nor inflate the working days allotted for this assignment.
• The submission of draft reports does not imply procedural acceptance, nor infer expressed commitment by the UNDP to release payment until such draft reports are approved and deemed Final by way of written confirmation by the CARISECURE Team Leader or his/her nominee.
• Progression to the next deliverable will be initiated by approval of the preceding deliverable submitted which will be communicated together with written confirmation, subject to any other written and mutually agreed amendment by said Team Leader or his/her nominee.
• All versions of all submitted reports should stipulate the Role and Responsibilities of all persons involved in completing this Assessment, not precluding proof-readers and field assistants.

• Working days

  It is expected the Consultant will work from home. A total of 50 days has been allocated to this consultancy divided as:

• 5 days/month of mentoring/technical support and training to RSS for 9 months (60%)
• 10 days to design the RSS Observatory strategy, related documents and training curriculum (40%)

• Reporting

  It is expected the Consultant will produce on top of the other reports a one page report every month on the level of supported provided to RSS, a list of possible activities planned for the following month and issues or risks if any

Competencies

• Demonstrated experience of working in the Caribbean region;
• Demonstrated experience in supporting Observatories;

Required Skills and Experience

. Academic Qualifications:

• Ph Degree in Public Administration, Criminology or related areas;

II. Years of experience:

• Minimum of 5 years’ experience in Crime Prevention research and analysis.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

• 1. Proposal:

          (i) Explaining why they are the most suitable for the work

          (ii) Provide a brief methodology on how they will approach and conduct the work

  2. Personal CV including past experience in similar projects and at least 3 references

  3. Financial proposal (prepared, but not submitted unless requested to do so)
• Lump sum contracts

• The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

  Travel;

  All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

  In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed

EVALUATION

Individual consultants will be evaluated based on the following methodologies:

2. Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation