Background

This assignment is focused on a study into frameworks and mechanisms for systematic and effective community and citizen participation in disaster and crisis management in the Kurdistan Region of Iraq (KRI). The study is commissioned under the 2017-2020 strategic plan of the Kurdistan Regional Government (KRG) and the aim is to develop a blueprint for establishing a volunteer system for community and citizen participation into the future KRI disaster and crisis management system. For more information, please refer to (a) the concept note citizen participation in disaster and crisis management; (b) Concept note for KRI disaster and crisis management system; and (c) the KRG 2017-2020 strategic plan

Duties and Responsibilities

SCOPE OF WORK AND DELIVERABLES  

WORKING ARRANGEMENTS  (length up to 1 page)

Competencies

Competencies:

• Fully abide by the policies, laws and regulations of UNDP and KRG; 
• Demonstrates a strong work ethic and professional integrity;
• Promotes the aim and objectives of UNDP in general and the project in particular;
• Is respectful of the mandates and roles of different UN and KRG partners and is able to build and sustain productive and mutually beneficial partnerships;
• Displays gender, religion, ethnic, age and cultural sensitivity and adaptability;
• Consistently approaches work with energy and a positive, constructive attitude; 
• Is a team player with strong sense of initiative and responsibility;
• Safeguards and serves the principles of accountability and transparency;
• Is able to navigate and produce results within a complex and challenging environment and under time-pressure.

Required Skills and Experience

REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

Academic Qualifications:

• An advanced university degree in a relevant field of study such as civil protection, disaster management, crisis management, public administration and other similar fields of study.
• Additional trainings relevant to the assignment are an asset.

Years of experience:

• Minimum seven (7) years of professional experience in a relevant field with an community and citizen participation in national systems for disaster management, crisis management or civil protection, including law and policy formulation;
• Past experience in government system building and institutional development;
• Experience in national disaster management in conflict-prone and volatile environments;
• Previous work experience from the Kurdistan Region of Iraq or the Middle East is an asset;
• Past experience in conducting studies focused on community and citizen participation, disaster and crisis management or civil protection;
• Past experience in planning and facilitating seminars, conferences and other similar consultation and discussion events

Special skills requirements

• Fluency in English with Kurdish being an asset;
• Strong analytical skills and capacities;
• Strong verbal and written communication skills;
• A pragmatic mind-set able to identify effective solutions;
• Strong interpersonal skills;
• Has the ability to independently plan and execute assigned tasks and duties.

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

EVALUATION METHOD AND CRITERIA

The following criteria shall serve as basis for evaluating offers:

• Combined Scoring Method – where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted with a maximum of 30%.
• Only candidates obtaining a minimum of 70% points in the technical evaluation will be considered for financial evaluation.

Note:  In addition to the desk review of the CV and technical proposal, an interview might be held with the shortlisted candidates.

Technical Criteria Weight

Anne-x 1 Financai proposal tamplete

OFFEROR’S LETTER TO UNDP

CONFIRMING INTEREST AND AVAILABILITY

FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT

Date                                        

Mr. Mounir Tabet

United Nations Development Programme

Iraq

Dear Sir/Madam:

I hereby declare that:

1. I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of [ indicate title of assignment]  under the [state project title];

1. I have also read, understood and hereby accept UNDP’s General Conditions of Contract for the Services of the Individual Contractors;

1. I hereby propose my services and I confirm my interest in performing the  assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1;

1. In compliance with the requirements of the Terms of Reference, I  hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document];

1. I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]:

1. An all-inclusive daily fee of [state amount in words and in numbers indicating currency]
2. A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference.

1. For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2;

1. I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures;

1. This offer shall remain valid for a total period of ___________ days [minimum of 90 days] after the submission deadline;

1. I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists];

1. If I am selected for this assignment, I shall [pls. check the appropriate box]:

1. Sign an Individual Contract with UNDP;
2. Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.  The contact person and details of my employer for this purpose are as follows:

1. I hereby confirm that [check all that applies]:

1. At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP;
2. I am currently engaged with UNDP and/or other entities for the following work  :

1. I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal :

• I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process.

1. If you are a former staff member of the United Nations recently separated, pls. add this section to your letter:   I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. 

• I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. 

• I hereby confirm that I am in good health and able to travel to undertake the present assignment

Full Name and Signature:                                                          Date Signed:

Annexes [pls. check all that applies]:

1. CV or Duly signed P11 Form
2. Breakdown of Costs Supporting the Final All-Inclusive Price as per Template
3. Brief Description of Approach to Work (if required by the TOR)

BREAKDOWN OF COSTS

SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL

1. Breakdown of Cost by Components:

1. Breakdown of Cost by Deliverables* as per the Schedule of Payment indicated in the ToR

*Basis for payment tranches. More rows can be added if required as per the ToR.