Background

The Crisis Response and Resilience Programme (ICRRP) of the United Nations Development Programme (UNDP) aims to build the resilience of the communities that are most affected by displacement of refugees and internally displaced Iraqis. 

Component one of the ICRRP is focused on supporting the Government of Iraq (GoI) and the Kurdistan Regional Government (KRG) in enhancing their institutional and technical capacities in crisis response coordination and progressively build national systems and frameworks for effective disaster and crisis management. UNDP’s support to the GoI and KRG constitutes an investment in the important national and regional agendas to solidify the regulatory, institutional and administrative arrangements for holistic and effective disaster risk reduction, effective societal preparedness, timely and efficient response to emergencies and rapid recovery in the aftermath of a disaster/crisis. UNDP’s support to the KRG is channeled primarily through the Ministry of Interior’s Joint Crisis Coordination Centre (JCC) and its offices in the three governorates of Erbil, Dohuk and Slemani (Suleymanieh).

The JCC was established in September 2014 and officially launched in May 2015. It is established through order #5719, – September 2014 and the mandate (No 1, of 2015) of the KRG Council of Ministers. The head office is a directorate general within the Ministry of Interior and headed by a Director General under the direct supervision of the Minister of Interior. The governorate offices are directorates within the offices of their respective Governors. These offices have an administrative line of reporting to the governors and a dotted technical reporting line to the JCC head office. The network of JCC offices are formally mandated to coordinate all matters related to crisis management and response in the Kurdistan Region. The head office focuses on strategic matters while the governorate offices are mandated to coordinate and support operational management and response to crises.

In May 2017, the KRG Council of Ministers endorsed the JCC’s strategic plan for 2017-2020 to lead the KRG in building a full-scale disaster and crisis management system. As a first and principal step towards system building, the strategic plan calls for a comprehensive study in order to develop a system blueprint based on international experiences, guidelines and best practice but tailored to the contextual reality and conditions of the KRI. The JCC and UNDP have therefore agreed to compose a team of national and international experts to carry out the study and develop a blueprint. An important member of this team is an international expert in disaster and crisis management systems and system-building.

Duties and Responsibilities

SCOPE OF WORK AND DELIVERABLES  

Scope of Work:

The study will include four components that are described below. Additional details are available in the Study Concept Note annexed to these ToR.

Component I:     Conduct an international and national disaster/crisis management law and policy review;

Component II:   Conduct a disaster and crisis management system analysis including geopolitical, administrative, cultural and socio-economic context analysis of KRI as it relates to disaster/crisis management.

Component III:  Draft a disaster and crisis management law for the KRI

Component IV:  Design an institutional blueprint for disaster and crisis management in the KRI for all levels;   

The study will be carried out by a team of 3 experts and an assistant under the overall supervision of the Director General of the Joint Crisis Coordination Center (JCC), and in close consultation with the UNDP Crisis Response Specialist. The study team will include; i) an international Disaster and Crisis Management System Expert with multi-country experience who will also be the Team Leader, i) an international Law and Policy Specialist with experience in crisis and disaster management legislation/policy making, and iii) a national Law and Governance Specialist with experience of working in/with the public sector and an in-depth knowledge of KRG legal system and experience in law and policy review; iv) an assistant to support and facilitate the work of the study team.

Scope of Work of the Disaster and Crisis Management Expert

The Expert will be specifically responsible for the second and fourth components – disaster and crisis management system analysis and the drafting of a blueprint for disaster and crisis management system based on international best practices and tailored to the KRI context. Moreover, the expert will act as the Team Leader for the study to ensure that all national and international team members work together and the studies feed into a holistic blueprint for disaster and crisis management including a draft law. The expert will work under direct supervision of the JCC Director General and in close coordination with UNDP Crisis Response Specialist. More specifically, the expert shall assume the following duties:

• Lead the study team and ensure that four components of the study are carried out in a holistic, synchronized and well-organized manner.
• Conduct a desk study of disaster and crisis management systems (including civil protection) from other countries as well as review of the international protocols with a view to share best practices with the KRI stakeholders and propose models for consideration;
• Through a series of consultative activities, capture the perspectives, understandings and recommendations of the KRI experts, stakeholders and departmental representatives in order to reach agreement on a proposed disaster and crisis governance system for the KRI;
• Facilitate seminars and round-table discussions to present the core concepts, structures, models and best practices from other countries and brainstorm about possible options for the KRI;
• Work closely with the other two members of the study team (international and national legal and policy specialists), and the DG JCC to reach a common understanding about the institutional and legislative system for KRI by taking into account stakeholder inputs and recommendations;
• Lead the team in analysis of geopolitical, administrative, cultural and socio-economic factors influencing disaster and crisis management in the KRI context;
• Based upon findings of the team, recommend one or two models of multi-stakeholder institutional architecture for an effective disaster and crisis management system for the KRI;
• Present the proposed institutional architecture in the stakeholder workshops and through facilitating discussions and negotiations help the stakeholders to reach consensus on one model, including a consensus on roles and responsibilities of ministries, departments, governorates, local governments and other stakeholders;
• Present the agreed institutional architecture to senior policy makers as required;
• Modify and finalize the proposed architecture based upon feedback from the senior policy makers;

Other tasks and activities as relevant for successful achievement of the deliverables

Expected Outputs, Deliverables and Timelines

WORKING ARRANGEMENTS  

1. The consultant is expected to work as a Team Leader of the study team and report to the DG of the JCC and the UNDP Crisis Response Specialist;
2. The consultant is expected to synchronize his methodology, working hours, location with the other two members of the study team;
3. The consultant will operate from the office of the JCC;
4. The consultant will fall under UNDSS security regulation.

Duration of the Work:

   100 workdays  

Duty Station:

   Erbil with expected travel to other KRI governorates

Competencies

• Fully abide by the policies, laws and regulations of UNDP and KRG; 
• Demonstrates a strong work ethic and professional integrity;
• Promotes the aim and objectives of UNDP in general and the project in particular;
• Is respectful of the mandates and roles of different UN and KRG partners and is able to build and sustain productive and mutually beneficial partnerships;
• Displays gender, religion, ethnic, age and cultural sensitivity and adaptability;
• Consistently approaches work with energy and a positive, constructive attitude; 
• Is a team player with strong sense of initiative and responsibility;
• Safeguards and serves the principles of accountability and transparency;
• Is able to navigate and produce results within a complex and challenging environment and under time-pressure.

Required Skills and Experience

REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

Scope of Bid Price and Schedule of Payments

Interested professionals are invited to submit their bid consisting of a financial and technical proposal for completion of this assignment.  The technical proposal shall include:

1. CV of the applicant;
2. A description of approach and methodology for completion of the assignment;
3. An indicative work plan placing the planned activities of point (b) above along a time-line;
4. Any other information that the applicant finds relevant.

The financial proposal shall indicate the total amount required for covering all aspects of the assignment broken down into the following categories:

• Professional fees presented as daily or monthly units.
• Price of two-way ticket to and from the place of residence of the consultant to Erbil
• Expected Daily subsistence allowance (DSA);

Note:

• In case of any travel outside Erbil to other governorates, the actual costs will be reimbursed as per the UNDP policy

The full contracted amount will be disbursed as per the below payment plan unless otherwise agreed between UNDP and the consultant.

H. Criteria for Selection of the Best Offer

The following criteria shall serve as basis for evaluating offers:

• Combined Scoring Method – where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted with a maximum of 30%.
• Only candidates obtaining a minimum of 70% points in the technical evaluation will be considered for financial evaluation.

Note:  In addition to the desk review of the CV and technical proposal, an interview might be held with the shortlisted candidates.

Technical Criteria Weight

Annex- financial proposal template

OFFEROR’S LETTER TO UNDP

CONFIRMING INTEREST AND AVAILABILITY

FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT

Date                                        

Mr. Mounir Tabet

United Nations Development Programme

Iraq

Dear Sir/Madam:

I hereby declare that:

1. I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of [ indicate title of assignment]  under the [state project title];

1. I have also read, understood and hereby accept UNDP’s General Conditions of Contract for the Services of the Individual Contractors;

1. I hereby propose my services and I confirm my interest in performing the  assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1;

1. In compliance with the requirements of the Terms of Reference, I  hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document];

1. I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]:

1. An all-inclusive daily fee of [state amount in words and in numbers indicating currency]
2. A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference.

1. For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2;

1. I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures;

1. This offer shall remain valid for a total period of ___________ days [minimum of 90 days] after the submission deadline;

1. I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists];

1. If I am selected for this assignment, I shall [pls. check the appropriate box]:

1. Sign an Individual Contract with UNDP;
2. Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.  The contact person and details of my employer for this purpose are as follows:

1. I hereby confirm that [check all that applies]:

1. At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP;
2. I am currently engaged with UNDP and/or other entities for the following work  :

1. I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal :

• I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process.

1. If you are a former staff member of the United Nations recently separated, pls. add this section to your letter:   I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. 

• I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. 

• I hereby confirm that I am in good health and able to travel to undertake the present assignment

Full Name and Signature:                                                          Date Signed:

Annexes [pls. check all that applies]:

1. CV or Duly signed P11 Form
2. Breakdown of Costs Supporting the Final All-Inclusive Price as per Template
3. Brief Description of Approach to Work (if required by the TOR)

BREAKDOWN OF COSTS

SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL

1. Breakdown of Cost by Components:

1. Breakdown of Cost by Deliverables* as per the Schedule of Payment indicated in the ToR

*Basis for payment tranches. More rows can be added if required as per the ToR.