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|Location :||Bissau, GUINEA-BISSAU|
|Application Deadline :||26-Feb-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English French Portuguese|
|Duration of Initial Contract :||396 days|
|Expected Duration of Assignment :||1 Year 9 month|
Capacity Building statement:
The Long Term Technical Assistance (LTTA) provider will ensure the transfer of full functionality to the new warehouse and systems and daily operations training to the new Warehouse Management as well as further skills’ transfer to the local warehouse staff, permitting successful adaptation to the new environment and to the continually expanding warehousing and distribution needs.
CECOME’s activities are constantly increasing and cover multiple programs (GF Malaria Grant, GF TB Grant, GF HIV Grant, Ministry of Health Essential Drugs Program, WHO and partners pre-positioning for Ebola, UNICEF, UNFPA and EU Commodities). It is clear that CECOME needs to adapt its modest system structure to handle a more complex and sophisticated system and thrive to become a warehousing facility up to internationally recognized standards.?
The acquisition of a warehouse-in-a-box (WIB) at the end of 2017 adds another dimension for such consultancy’s required skills in activities such as contribution to architectural drawings and design, supervision on behalf of UNDP of installation, commissioning and transfer of commodities to the new building.
The 2017 TA ensured a full diagnosis of the existing ERP and the selection of a new warehouse management information system (MACS) Current management did not benefit from the existing system that was rendered inoperable and CECOME staying with a fully manual system with all the caveats and risks to product management that this entails. It is strongly recommended to continue the training and skill transfer of the CECOME warehouse staff on the new system and its multiple functions.?
As the only public “Centrale” in Guinea-Bissau, CECOME requires a fully functioning and rather sophisticated WMIS system for the proper management of its day-to-day operations. With the renewal of the GF grants and other public health interventions as well as the acquisition of a new warehouse, CECOME could benefit from a full time support and additional warehousing management expertise of its warehousing and systems functions through software and operations review as well as further skills transfer to permit warehouse staff to do their jobs most efficiently.
Duties and Responsibilities
To Manage the day-to-day operations of the warehouse:
To provide formal and hands-on training in all warehousing functions to the new CECOME management team and all other staff:
To develop a training curriculum, training materials and conduct training according to established schedule for the following staff on the required SOPs:
To provide formal and hands-on training in all required ERP (MACS/ current WMS system) functionalities to the new CECOME management team and all other concerned staff:
Develop a training curriculum, training materials and conduct training for the following staff on the required Macs functions:
To implement the new operational practices as appropriate and make any new amendments, practices and SOPs that are necessary both to the management needs and to providing the required data for the multiple stakeholders:
To create and implement the following teams to improve the warehouse operations:
To complete the following physical changes required to improve the warehouse operations at current location:
Print all missing rack labels to reflect current layout;
Evaluate and implement pick face requirements for all products;
Routine empty slot verification;
Move slow moving items to far end of racking;
Move fast moving items closer to packing and checking areas;
Any other improvement that is identified.
To supervise installation and commissioning of the new warehouse-in-a-box:
To establish a fully operational active distribution planning down to the health centers for all grants from the new warehouse:
Required Skills and Experience
Documents to be included when submitting the proposals
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
Personal CV including past experience in similar projects and at least 3 references.
Please follow the link below for more informaion:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.