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Auditing of Small Grants implemented in Abkhazia
|Location :||Sukhumi, GEORGIA|
|Application Deadline :||07-Mar-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English Russian|
|Duration of Initial Contract :||15 June 2018-15 June 2019 (up two three short-term assignments)|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
COBERM - Confidence Building Early Response Mechanism.
COBERM is an apolitical, impartial and flexible mechanism funded by the EU and administered by UNDP. The main aims of COBERM are:
COBERM is a grant programme that supports initiatives of local civil society organizations (CSOs) in various areas including support to immediate and concrete interventions seeking to have a demonstrable impact on building confidence among communities affected by conflict. COBERM has been set up in May 2010, and has implemented two phases during 2010-2015. The third phase of COBERM was launched in January 2016 with a duration of three years. Its third phase (COBERM III) was launched in January 2016.
Over the years of its implementation, COBERM has been able to successfully engage with the local civil society representatives by supporting a wide spectrum of confidence building interventions, ranging from public diplomacy, youth development and rural infrastructure/livelihoods activities, to contributing to cooperative initiatives addressing the most pressing environment and gender-related issues and challenges, among many others.
As a result of the continued and constructive efforts, COBERM managed to position itself as an effective, trusted and impartial mechanism for a significant number of civil society actors engaged in peace and confidence building endeavours on all sides of conflict divides.
Furthermore, COBERM has proved to be a valuable tool for the strengthening of civil society, by placing a specific focus on institutional development of local CSOs and enhancement of their knowledge in confidence building concepts and strategies. To this end, series of trainings facilitated by invited foreign experts have been conducted on regular basis with the aim to improve programmatic and operational capacities of COBERM grant recipients.
The third phase of COBERM also envisions an independent external audit assessment exercise during the last year of its implementation, with the aim to review and assess all available financial documentation produced within the framework of 14 small grants funded during 2016-2018. This exercise would require audit of 8 finished small grants and on-the-spot-check for 6 on-going small grants, with follow up as detailed below.
CSSP- Joint EU-UNDP Civil Society Support Programme.
CSSP was launched by UNDP in January 2017, under financial support from the EU. The design of CSSP is informed by best practices and lessons learned from the previous two phases of COBERM (COBERM I and COBERM II), and complements and is complemented by its third iteration in 2016 (through 2018) of efforts to promote people-to-people confidence building and peace building activities in Abkhazia.
The overall objective of CSSP is to promote an inclusive, competent, and responsive civil society. The programme was developed on the basis of a locally informed strategy and aims to:
In pursuing these aims, the programme, apart from its capacity and networking building components made up of a series of trainings and study tours, also envisages the launch of a Grant mechanism, aiming to support initiatives by civil society organizations that seek to respond to wide range of needs identified in collaboration with stakeholders and communities, as well as expand the reach and scope of civil society activities in Abkhazia. With small grant support from the Grant mechanism, we envisage that at least 20 initiatives in the range of 30,000 USD/each targeting a diverse spectrum of locally identified needs will be implemented in all 7 districts in Abkhazia as of mid-2019.
The current call, seeks to set up a roster of independent auditors that would be available periodically for short term assignments to conduct auditing of sub-projects funded under COBERM (throughout 2018) and CSSP (throughout 2018 an first half of 2019) programmes (up to 3 missions in total).
Audit Assessment modalities:
To make the exercise more coherent and supportive of capacity-building efforts being undertaken by both COBERM and CSSP programmes and to enhance its learning outcomes, the independent audit assessment of small grants implemented by the local civil society organizations will include:
It is expected that the field work within the framework of three Audit Missions will be conducted in Gagra, Gudauta, Ochamchira, Tkvarcheli and Gali districts and in Sukhumi town.
Duties and Responsibilities
The overall objective of the assignment is to increase capacity of COBERM/CSSP grant recipients in proper financial management of granted amounts by conducting:
The audit work entails to conduct a general assessment of the respective organization’s (COBERM and CSSP grantees) internal controls according to established international internal control standards.
In addition to the above general assessment, additional specific steps could include the following:
Audit Services Required:
The scope of audit services shall be in accordance with International Standards for Audit (ISA.) The audit work should include:
Preliminary Activity Timeframe:
Interpersonal and communication skills:
Required Skills and Experience
The applications will be evaluated based on cumulative analysis, combination of technical and financial criteria. The technical evaluation stage encompasses desk review and interview of applicants. Auditors not meeting any of the minimum technical qualification requirements will be automatically excluded from the list of candidates for further technical evaluation. Maximum obtainable score is 100, out of which the total score for technical criteria equals to 70 points (70%) and for financial criteria 30 (30%). Candidates who pass 70% of maximum obtainable scores of the desk review (i.e. 50 x 70% = 35 points) as a result of a desk review of applications will be invited for the interview and requested to provide auditing methodology. Those candidates who pass 70% of maximum obtainable scores of the technical criteria (i.e. 70 x 70% = 49 points) will be considered as short-listed candidates.
The financial proposal shall specify a total lump sum amount. The payment terms around specific and measurable (qualitative and quantitative) deliverables should be accompanied by the proposed number of installments. All envisaged travel costs must be included in the financial proposal. This includes all travel to the duty station/repatriation travel.
The timetable and duration of Audit Missions:
It is envisaged that the Audit Missions will take place in July 2018 (1st mission), November 2018 (2nd mission), and in April (3rd mission) 2019.
Tentative activity timeframe:
NOTE: The number of small grants to be audited per one Mission will be up to 14-20 with most of the budgets ranging from USD 20,000 to USD 50,000 per each. However, each mission will have its own specific timeframe, the below is just a general forecast.