EITT Programme and Operations Support Consultant

Location : Bangkok, THAILAND
Application Deadline :09-Mar-18 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :12 March 2018 – 30 June 2018 (Up to 65 working days).
Expected Duration of Assignment :12 March 2018 – 30 June 2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The UNDP-Global Environmental Finance (UNDP-GEF) Unit is based in the Bureau for Policy and Programme Support (BPPS) and is responsible for assisting partner countries to develop and implement programmes and projects that combine and sequence resources from a wide range of global environment and climate funds, financial mechanisms, and instruments including, but not limited to: the GEF managed family of vertical funds such as the GEF Trust Fund, the Special Climate Change Fund, and the Least Developed Countries Fund; the Adaptation Fund; Green Climate Fund (GCF); the Clean Development Mechanism, Joint Implementation, voluntary carbon markets and other innovative sources of carbon, climate, and ecosystem finance, as well as a variety of multilateral, bilateral, national, sub-national and private sector sources.

The unit is organized into technical teams of staff located in both HQs and UNDP's Regional Hubs in Addis Ababa, Istanbul, Panama, and Bangkok, and with a decentralized structure in terms of financial, operational, and budget managements with authority delegated to respective managers located in HQ or in the region.

Duties and Responsibilities

Scope of Work

Within UNDP-GEF, the EITT (Energy Infrastructure Transport and Technology) cluster manages a large portfolio of projects that it directly implements and others it provides oversight to. Under the overall guidance and supervision of the Regional Technical Advisors, the consultant provides programme and operational support to the portfolio.

Key activities and tasks:

  • Provide support on programme formulation/strategies; including documents compilation, preparation and review.
  • Keep tracks and support projects activities; including financial monitoring, delivery progress, and evaluation requirements.
  • Maintain accurate and up-to-date project information in all applicable databases.
  • Draft correspondence and assist in operations support of the programme.
  • Provide support on workshop/meeting/training arrangement.
  • Process procurement requirements for the team.
  • Undertake research and any other tasks as required.

Expected Outputs and Deliverables

The expected outputs from this assignment are as follow:

  • Submissions of project proposals, Project Identification Forms and CEO endorsement requests and others through UNDP-GEF registry account
  • Completion of any pending and on-going assignments with relevant UNDP-GEF’s respective donors for example Green Climate Fund (GCF), GEF Secretariat, both operationally and administrative works.
  • The up-to-date data management platforms; the UNDP project information repository system (PIMS+) and finance application (ATLAS), and online portfolio.

Institutional Arrangement

The consultant will report to EITT Technical Advisors based in Bangkok, Thailand. He/she will work closely with other staff in the UNDP-BRH, UNDP HQ, UNDP Country Office staff and project/government counterparts as appropriate.

Duration of the Work: 12 March 2018 – 30 June 2018 (Up to 65 working days)

Duty Station: Bangkok, Thailand with possible travel.


  • Strong analytical, reporting, and writing abilities;
  • Excellent facilitation skills;
  • Openness to change and ability to receive/integrate feedback;
  • Ability to plan, organize, implement, and report on work;
  • Ability to work under pressure and tight deadlines;
  • Demonstrates integrity and ethical standards;
  • Positive, constructive attitude to work;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience


  • Bachelor’s degree in Business or Public Administration, Liberal Arts, Economics, Social Sciences, Environment, Project Management or other closely related fields is desirable.


  • Experience in development organization including bilateral institutions, UN experience an added advantage.
  • At least 2 years work experience in programme or administrative support.
  • Experience in environmental management issues, mitigation, adaptation, vulnerability and impacts of climate change and other related sustainable human development issues would be an asset.
  • Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint etc.)
  • Experience with the GEF and UNDP-GEF systems, policies, and programming and in working in Asia and/or the Pacific preferable;
  • Demonstrated entrepreneurial abilities and demonstrated ability to work in an independent manner;

Language Skill:

  • Excellent in oral and written communication skills in English and Thai.


Price Proposal and Schedule of Payments

The contract will be based on daily fee

Consultant shall quote an all-inclusive Daily Fee in Thai Baht for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the daily fee submitted in the proposal. If applicable, travel or daily allowance cost (if any work is to be done outside the IC’s duty station) should be identified separately. Payments shall be done on a monthly basis based on actual days worked, upon verification of completion of deliverables and approval by the IC’s supervisor of a Time Sheet indicating the days worked in the period.

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Travel costs shall be reimbursed at actual but not exceeding the quotation from UNDP approved travel agent.  The provided living allowance will not be exceeding UNDP DSA rates. Repatriation travel cost from home to duty station in Bangkok and return shall not be covered by UNDP.


Evaluation Method and Criteria

Individual consultants will be evaluated based on the following methodology Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 70 points)

  • Criteria 1: Relevance of Education – Max 14 points
  • Criteria 2: Years of total work experience in programme and administrative support- Max 21 Points
  • Criteria 3: Prior experience in environmental studies, adaptation, climate change and other related sustainable human development issues – Max 14 points
  • Criteria 4: Experience in development organization including bilateral institutions and UN agencies – Max 14 points
  • Criteria 5: Fluency in English language with very good written skills required – Max 7 Points

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.


Documentation required

Interested individual consultant must submit the following documents/information to demonstrate your  qualifications:

  • Letter of Confirmation of Interest and Availability using the template provided in Annex II.
  • Personal CV or P- 11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Financial proposal, as per template provided in Annex II. Note: please quote prices in Thai Baht.

*Incomplete proposals may not be considered. The shortlisted candidates may be contacted and the successful candidate will be notified.*


For P-11 form,letter of confirmation and financial proposal form, and other related information, please click link below:



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