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International Consultant for the summative evaluation of the UNDP support to local development in the geographic region of Birac (Bosnia and Herzegovina) for the period 2003-2017
|Location :||BOSNIA AND HERZEGOVINA|
|Application Deadline :||16-Mar-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Duration of Initial Contract :||Up to 30 working days|
The purpose of this evaluation is to provide a summative, independent results-focused assessment of the two complementary projects, Srebrenica Regional Recovery Programme (SRRP) and Birac Region Development and Cooperation Project (BIRAC), in terms of the overall effects and impact the interventions brought about to various stakeholders in the subjected geographic area, throughout the entire implementation period (2003-2017). The evaluation is needed at this particular time as the programme is reaching its intended scale, to generate lessons learned and recommendations which are expected to identify appropriate strategies and operational approaches to replicate or inform new UNDP’s economic generation programmes across Bosnia and Herzegovina.
In a conjoint manner, the evaluation should examine the overall performance of the two projects, their inputs and activities, and how the outputs delivered over 14 years added value for the individuals and groups in local communities in one geographic area. In a substantive analysis of the effectiveness of the projects approach, the evaluation should look into cause and effect relations within the projects, identifying the extent to which the observed changes can be attributed to the evaluated interventions.
The specific objectives of the evaluation are to:
This evaluation will cover the implementation of two programmes: the Srebrenica Regional Recovery Programme (SRRP) and the Birac Region Development and Cooperation Project (BIRAC). Under the SRRP framework, three municipalities were targeted: Srebrenica, Bratunac and Milici. The BIRAC framework added two municipalities to the three SRRP ones: Zvornik and Vlasenica.
The Srebrenica Regional Regional Recovery programme is a development framework that covered the municipalities in Srebrenica, Bratunac and Milici. The implementation started in September 2002. In total, four phases were realised. The overall goal of this programme was to promote the socio-economic recovery of multi-ethnic communities with strengthened local government structures.
The programme was initiated to address the specific needs of Srebrenica resulting from the wartime horrors and political obstructions in the post-war period, which made the Srebrenica area one of the most socially and economically depressed regions of Bosnia and Herzegovina (BiH) and lagging behind the rest of the country. The many issues that needed to be addressed at the initiation of the programme were: devastated infrastructures, destroyed private properties, weak governing structures with under-financed public services, weak primary health care, social services and public utilities, and lack of economic opportunities.
With time and progress made in the development of the region, the programme’s focus gradually shifted from first responding to the urgent recovery needs of the region towards economic development. The timeline of the four phases is presented below:
The Srebrenica Regional Recovery Programme was designed as an Area-Based Development (ABD) programme. The programme’s approach was integrated and designed so that rural economic development and local governance are simultaneously means and ends, thereby strengthening each other, to sustainable human development. Rural economic development interventions aim at addressing poverty and increasing wealth in the region, while being used as incentives, through conditionality in the allocation of resources, to build consultative mechanisms, improve municipal efficiency and accountability. At the same time, local governance and the participatory mechanisms set in place are means to rural economic development in order to ensure equity, ownership, and sustainability of planned interventions. These principles were used all along the implementation of the programme’s four phases.
In financial terms, the total implemented budget under the SRRP framework reached USD 44,808,177. The information below presents the disbursement of funds by component and phases.
Phase 1 Phase 2 Phase 3 Phase 4 Total
Overall Management 1,506,004 1,765,288 1,962,880 616,926 5,851,097
Local Governance 1,840,967 1,124,537 856,299 323,282 4,145,085
Infrastructure 5,209,046 3,033,084 4,797,891 3,219,926 16,259,946
Economic Development 4,807,849 5,695,478 4,379,647 3,669,074 18,552,048
Total 13,363,866 11,618,387 11,996,716 7,829,208 44,808,177
As stated above, the second framework implemented in the region around Srebrenica is the Birac Region Development and Cooperation Project. A first phase of the BIRAC project started in September 2013 and was completed in August 2016, while the second phase started in September 2016 and will end in June 2018. A sub-project was attached to the BIRAC 2 project in June 2017. This initiative, called the First Job project, intends to promote the first employment of vulnerable categories.
The project was to build on previous and ongoing support to the Birac region municipalities and to encourage inter-municipal and regional cooperation to support bottom-up partnership approach to development and foster territorial cohesion, applying the EU LEADER-like principles in community-led local development at the sub-regional level. The project aimed to contribute to socially inclusive and integrated development of the Birac region through effective mobilisation of development partnerships and resources, setting of the joint regional development agenda and empowering of community stakeholders to undertake development actions and translate regional priorities into visibly inclusive development results. The planned output of the BIRAC 1 project was:
The second phase intends to build on the achievements of the SRRP framework and the BIRAC 1 project and further strengthen local capacities for development of the region. The BIRAC 2 project is providing key technical and financial assistance to regional development actors, in order to: i) sustain the results achieved so far; ii) enable the region to become a front-runner in inclusive local economic development by designing innovative practices that could be scaled up to other localities in Bosnia and Herzegovina; and iii) prepare local development actors for exploiting new development opportunities, especially in terms of EU accession. The intended output of the BIRAC 2 project is:
In financial terms, the total contributions for both projects reach USD 5.251,651.
BIRAC 1 BIRAC 2 TOTAL
Overall Management 477,558 502,523 980,081
Local Governance 1,043,335 1,061,518 2,104,853
Economic Development 879,864 1,286,853 2,166,717
Total 2,400,757 2,850,894 5,251,651
The main results of both the SRRP and BIRAC frameworks are presented below.
Duties and Responsibilities
Main evaluation questions
The Evaluation will cover the entire implementation period (2003-2017) and all interventions implemented by the projects Srebrenica Regional Recovery Programme (SRRP) and Birac Region Development and Cooperation Project (BIRAC). It will answer the following questions, so as to determine the relevance, effectiveness, efficiency, impact of the evaluated projects as well as lessons learnt and sustainability of their achievements:
The consultancy will take a broad overview of the projects area by gathering perceptions, aspirations, feedback and data from relevant partners and stakeholders for objective analysis and conduct of the evaluation. The evaluation will look to underline the key factors that have either facilitated or impeded project implementation. To this end, the evaluation will examine the overall performance and impact of all the project components.
The proposed methodology consists of a comprehensive desk review of project materials and existing information relevant to the project context, followed by field visits to selected project sights and interviews with key informants, and the final report write up. In addition to individual interviews, focus groups could be organised to serve the purpose of collecting the feedback from stakeholders and end beneficiaries. An integral part of the Final Project Evaluation will be a set of recommendations on possible scale up/replication directions of the most successful projects’ results and practices.
The Consultant is required to review the Project Documents, progress, annual reports, previous evaluation reports, UNDP Quality Assurance reports, monitoring documents, financial disbursement reports, key project deliverables and other relevant available documents. The briefing kit will be prepared by the UNDP.
The Consultant is expected to meet representatives of the main stakeholders and implementing partners (i.e. the Embassy of Netherlands in BiH, UNDP, UNICEF), for an initial briefing as well as for the debriefing at the end of the assignment.
Furthermore, the Consultant is expected to interview the project team, partners as well as other stakeholders as needed. To assess project performance, approach and modalities, the Consultant will meet with key project partners, namely:
In addition, through a tailored field mission of up to 12 working days, the Consultant will meet the representatives from partner local governments, SMEs, development agencies and final beneficiaries, so as to obtain critical feedback and information on the project activities and results, and assess the projects performance, approach and modalities.
During the mission, it is expected that the Consultant will meet with at least:
S/he will also meet with representatives of other UN agencies and international organizations active in the field of local governance and local development to assess their cooperation and level of synergies with the projects, if needed. During these meetings, it would be important to record and accumulate inputs necessary not only for the project evaluation, but also for potential projects’ scale up/replication. The Final Evaluation Report will capture the feedback by key project partners and stakeholders as well as observations and conclusions by the Consultant.
The Consultant may propose additional elements to ensure better insight into and review of the projects achievements. For the assessment of wider effects and impact of the two projects on different target groups over the period of 14 years, mixed method evaluation is preferred, with both qualitative and quantitative approach to data collection, analysis and interpretation. Specifically, counterfactual analyses may be considered in assessing the Project’s impact by answering the question “what would have happened in the absence of the Project”. Finally, triangulating the findings of different methods is needed to ensure multiple validity of the evaluation findings.
Prior to the start of the assignment, it is expected that the Consultant will propose a work plan to be approved by UNDP. As part of the work plan, the Consultant is expected to propose the specific data collecting and analytical tools and techniques which will complement standard processes in order to obtain credible data and information, which can measure the actual effects (for example, structured questionnaires to a selected group of individuals, groups or institutions). As the evaluation will reflect assessment of the long-term project effects and impact, the Evaluation Report is expected to provide a broad understanding of processes through which project objectives and impact are achieved. Parameters outlined in the ToR should therefore be taken as indicative. It is expected that elaboration of the detailed evaluation approach to be taken, methods to be utilized will precede to the adoption of a final evaluation schedule.
As a part of the overall evaluation methodology, the Consultant will assess the extent to which the Project has addressed the issues of social and gender inclusion of vulnerable groups. Data need to be disaggregated by relevant criteria of vulnerability in order to assess whether benefits and contributions were fairly distributed by the interventions being evaluated.
The expected duration of the assignment is 40 working days, with the consultancy period to take place in the period March-April 2018.
The Evaluator will provide services ensuring high quality, accuracy and a client-oriented approach consistent with UNDP’s Evaluation Policy, UNDP Handbook for Planning, Monitoring and Evaluating for Results and the UNEG’s Guidelines for Impact Evaluation in UN Agency Evaluation Systems.
The consultancy is divided into 3 principle tasks, as follows:
Task 1 – Desk Review
Following the initial meeting, the Consultant will conduct a detailed review of all relevant project documents produced during its implementation, including the relevant documents from the first project phase. Documentation includes, but is not limited to: project documents; project annual work plans; project reports; conceptual and methodological papers and analyses; data on implementation of grant-funded projects supported by the intervention.
Upon review of documentation, the Consultant will submit a detailed work plan for the evaluation process, including: a list of interlocutors; tentative dates and locations of visits planned; interview questions and date for the briefing session. During the desk review, the Consultant will focus on evaluating the project baseline, indicators and targets, as well as the relevance, quality and adequacy of project approach against its outputs and outcomes.
The estimated level of effort for Task 1 is 7 expert days.
Task 2 – Field Visits
Following the desk review, the Consultant is expected to carry out the evaluation of the Project, via direct interviews with key stakeholders and beneficiaries from partner localities, as elaborated in detail above in the methodology section. UNDP will provide support to the Consultant in the organization of meetings and interviews as well as in transport and other logistics, as necessary. The Consultant will also organise focus groups to validate the collected data and information through individual interviews.
The estimated level of effort for Taks 2 is 12 expert days.
Task 3 –Reporting
Once the interviews are completed, the Consultant will analyse data and information collected (qualitative and quantitative, and gender-sensitive, where possible) and draft the evaluation report including main findings and a concept for a phasing out stage. A contextual analysis of the environment in which the Project is working and its relevance in fulfilling a role in that environment should also be included both in the final evaluation report and in the concept paper. Based on the set of questions given previously within the ToR, the report shall seek to assess project progress, efficiency and adequacy; process and level of success of partnership building and ownership over project products and results; the quality of project deliverables and importantly – project impacts and effects. The report should include the data, inputs and analysis, as well as success indicators used, and an overview of the effectiveness of the Project from the perspective of various stakeholders. The evaluation will also capture the efficiency of project organisation and management. The draft report will contain the positive or negative, intended or unintended, changes brought about by the project and identify factors which facilitated or impeded the realization of intended objectives. A particular attention will be paid to the sustainability of the project achievements beyond the lifespan of the project.
The draft evaluation report will be submitted to the UNDP team for initial review. The minimum structure of the evaluation report (to be written in English language) is the following:
A debriefing session will be organised with representatives of UNDP and relevant stakeholders, so as to present the preliminary findings and recommendations of the final evaluation. Following the debriefing session, the Consultant is expected to prepare the Final Project Evaluation Report, capturing the comments and recommendations put forward by UNDP representatives and other stakeholders. Also, any observations that may arise from the evaluation will be incorporated into the final report. The report will be considered as finalised once approved by UNDP.
The estimated level of effort for Task 3 is 11 expert days.
DELIVERABLES AND TIMELINE:
The Consultant is responsible for the following deliverables:
Task 1 – Desk Review:
Task 2 – Field Visits:
Task 3 – Reporting:
Required Skills and Experience
Individual consultants will be evaluated based on the following methodology:
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
Applicants are required to submit an application including:
Please scan all above mentioned documents and upload as one attachment only online through this website.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.