UNDP Jobs - 77562- Administration and Finance Assistant (SB 3 Peg I)

Administration and Finance Assistant (SB 3 Peg I) - Open to Nepalese nationals only

Location :

Kathmandu, NEPAL

Type of Contract :

Other

Starting Date :

01-Jun-2018

Application Deadline :

13-Mar-18 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

One year with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Fruits and Vegetables are gradually emerging as important sub-sector in Nepal and contributes to roughly 15% of total agriculture produce. Demand for fruits and vegetables is in increasing trend. According to the Kalimati fruits and vegetable market centre, which is the largest fruits and vegetable centre in Nepal, roughly 31% of fruits and vegetables sold by the centre is imported from various countries including India. Despite increased demands of fruits and vegetables, there is a huge difference between vegetable farm gate price and the retailer price due to the presence of various layers of middlepersons in the vegetable supply chain. This Cooperative Market Development Program (CMDP) is a joint initiative of Ministry of Cooperatives and Poverty Alleviation (MoCPA), Government of Nepal and United Nations Development Program and is being implemented under National Implementation Modality. CMDP is a five-year project started from 2018. The overall objective of the project is to establish and operationalize cooperative market chain of vegetables and fruits to increase farmers’ income and other livelihood opportunities, which in turn will contribute to the poverty reduction in Nepal. The project will achieve this outcome by ensuring establishment of an efficient and sustainable vegetable and fruits collection centers starting from primary cooperative to regional terminal in Kathmandu valley and Chitwan. The project covers 6 districts adjoining to the Kathmandu Valley and will establish 72 primary collection centres at village level, 18 collection centers at municipal level, 4 district terminals and 2 regional terminals/markets. Approximately 14,400 households of 72 fruits and vegetables cooperatives will be linked to this cooperative market chain and will directly benefit from this project. The project contributes directly to SDG1(poverty) and 2 (hunger, nutrition).

Duties and Responsibilities

Under the overall guidance of the National Project Manager, the Administration and Finance Assistance (AFA) will report to Administration and Finance Officer (AFO).

Assist AFO in timely and effective implementation of HR and procurement plans by preparing all necessary documents as NIM guidelines;
Assist AFO in undertaking quality assurance of project procurement i.e. technical bids, financial bids, proposals and contracts;
Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building etc.
Support in organizing workshops, seminars, training including arrangement for venue, logistics, transportation and documentation of events;
Provide logistic support in organizing the Steering Committee and Project Board Meetings;
Ensure all project related materials are properly documented and easily accessible;
Maintain a filing system for CMDP.

Financial Management support:

Assist AFO in drafting Letter arrangements, Memorandum of understandings, cost-sharing arrangements, contracts with implementing partners and other such documents as per NIM guidelines;
Assist in managing the various contracts with implementing partners-government entities, NGOs etc.
Provide training to implementing partners related to financial management, audit, reporting and project implementation.
Provide support to monitor budget expenditure as per approved budget;
Assist in preparing for project audit and in responding to audit queries,
Undertake other financial and administrative task assigned by the supervisor;
Support in day to day logistic/operation management; room booking for meeting, workshop and seminar, vehicle booking, security clearance, if needed hotel arrangement, prepare vouchers for DSA claim, preparing meeting minutes.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Good inter-personal skills and Treats all people fairly without favoritism;
Clear and upfront communication skills; Collaborates effectively in a team environment;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Organized and good with following-up on pending issues; meets deadlines;
Promote learning and knowledge management/sharing; Actively works towards continuing personal learning and development;
Focused on delivering results by taking calculated-risks and problem-solving approach;
Fair and transparent decision making; regularly shares information with team members.

Functional Competencies:

Demonstrate ability to identify and anticipate bottlenecks, as well as seek guidance;
Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files; (for admin and finance, project management positions);
Willing to work long hours and ability to organize and complete assignments within deadlines;
Integrity and impartiality, ability to work with external partners e.g. supplier, vendors, service providers;
Ability to convey difficult issues and positions to senior officials proactively seek guidance and make clear recommendations to line managers;
Dynamic and result-oriented and remains calm, in control and good humored even under pressure;
Strong verbal and written skills; ability to draft short memos and conduct presentations;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities; can multi task;
Responds positively to critical feedback and differing points of view;
Solicits feedback from staff about the impact of his/her own behavior highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Completion of Intermediate level in Management, Finance, Accounting, Administration or Human Resource Management or any other relavant field.

Experience:

At least 5 years of work experience in administration and finance;
Proven ability to work with multiple partners such as the Government, NGOs, local government, UN agencies etc.;
Knowledge of project planning, project finance and project management;
Experience of working with UNDP NIM project will be an asset.

Language Requirements:

Excellent written and spoken English and Nepali.

Other:

Excellent knowledge of computer including MS office, spreadsheets.