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Arab Electoral Management Bodies (EMBs) Coordination and Liaison National Consultant
|Location :||Amman, JORDAN|
|Application Deadline :||14-Mar-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||Arabic English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||Up to 210 working days over a period of 10 months from 26 March 2018 till 25 Jan-uary 2019|
The Global Project for Electoral Cycle Support (GPECS) Arab regional component, supported through the financial contribution from Swedish International Development Agency (SIDA), works towards building coherence in electoral support in the region through dialogue, partnership and initiatives that strengthen regional knowledge and capacity on elections, as well as reinforce the participation of youth and women in political and civic life. A key initiative under this support is to strengthen regional cooperation and towards this end, the Regional Electoral Support Project for Middle East and North Africa is supporting the new organization of Arab Electoral Management Bodies (EMBs) which has come into fruition following a yearlong effort by a committee of EMB members of six Arab countries. The Organization of Arab EMBs was launched in June 2015. UNDP is set to support the new organization in its initial phase including by advisor services, partnering in its activities and towards the establishment of the secretariat.
Within this context, the Regional Electoral Support Project for MENA is seeking a Coordination and Liaison Officer to ArabEMBs’ organization to support the secretariat of the organization in establishing itself as a professional entity with regular meetings, activities with member and non-member EMBs, engagement with national, regional and international organizations engaged on electoral matters, and initiating the production of electoral knowledge products for the region.
Duties and Responsibilities
Under the direct supervision of ArabEMBs’ Secretary General and in close coordination with the Regional Electoral Advisor and the Regional Electoral Policy specialist, the selected candidate, contracted under IC contract modality, will support the Secretariat with the following main responsibilities:
Knowledge Management and Learning
Required Skills and Experience
Language proficiency in both written and oral English and Arabic.
SCOPE OF PRICE AND SCHEDULE OF PAYMENTS
All proposals must be expressed in a fee per day rate. Unit rate/day fees must be “all-inclusive”. Please note that the terms “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.).
Payments will be made based on the number of days worked and upon completion and approved time sheet following the submission of the relevant Certification of Payment (CoP) duly certified as well as confirmation of satisfactory performance of achieved work and upon completed time sheet on monthly basis.
The individual is required to maintain close communication with the UNDP Regional Electoral Advisor on regular and needed basis at any period throughout the assignment in order to monitor progress. In the event of any delay, S/He will inform UNDP promptly so that decisions and remedial action may be taken accordingly. Delays that would affect the flow of the collaborative work and the delivery of outputs on schedule will lead to termination of contract Should UNDP deem it necessary, it reserves the right to commission additional inputs, reviews or revisions, as needed to ensure the quality and relevance of the work.
The contractor will be paid a fee per day amount based on Deliverables/Outputs requested
Travel cost shall be paid when travel has taken place. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed upon UNDP IC rules and regulations
Duration of the work
The duration of the work is 210 days over a period extending from 25 March 2018 till 25 January 2019 (10 months).
DUTY STATION AND TRAVEL PLAN
County Duration Number of Missions No. of Round Economy Tickets
Tunisia 5 working days per mission 3 3 Round trip Tickets
Amman / Tunis / Amman
Morocco 5 working days 1 1 Round trip Ticket
Amman / Rabat / Amman
Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://dss.un.org/
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Candidates that fail to submit the required information will not be considered.
All necessary information including: Complete Procurement Notice, The Selection Criteria, and Annexes are found on the following link under Procurement http://procurement-notices.undp.org/
Interested candidate shall apply the CV/P11 to Job advertisement website, hence consultant should submit to e-mail: firstname.lastname@example.org not later than 14 March 2018. The following documents are:
Individual consultants will be evaluated based on the following methodologies:
Step I: Screening and desk review:
Individual consultants will be evaluated based on the following methodology.
Applications will be first screened and only candidates meeting the following minimum criteria will progress to the pool for shortlisting:
Shortlisted Candidates will be then assessed and scored against the following evaluation criteria noting that an interview will be conducted to the shortlisted candidates.
Technical evaluation Criteria - max 100 points (Weighted 70):
Financial Criteria - 30% of total evaluation
For those offers considered in the financial evaluation, the lowest price offer will receive 30 points.
The other offers will receive points in relation to the lowest offer, based on the following formula:
(PI / Pn) * 30 where Pn is the financial offer being evaluated and Pl is the lowest financial offer received.
Step II: Final evaluation
The final evaluation will combine the scores of desks review, and financial proposal with the following weights assigned to each:
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight: [30%]
Only Individual Consultants obtaining a minimum of 49 points (70%) on the Technical Evaluation would be considered for the Financial Evaluation.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.