UNDP Jobs - 77643- 77643 - Internship for ADMIN Unit

77643 - Internship for ADMIN Unit

Location :

Jakarta, INDONESIA

Type of Contract :

Internship

Starting Date :

Application Deadline :

31-Dec-18 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

UNDP Office has organised internship programme to provide a framework by which students from diverse academic backgrounds may be assigned to UNDP offices, where their educational experience can be enhanced through practical work assignments as well providing an opportunity to make substantive contributions to an office’s work. The current internship will provide opportunity for student or student who recently graduated from university to learn some aspects of the Partnership Unit in UNDP.

Duties and Responsibilities

Summary of key responsibilities:
• Provision of support to the admin processes
• Admin filing management system

Provision of Support to the admin processes in areas :

Travel and Visa Section
• Support to admin staff in maintaining database of clients, and liaise with clients on document delivery.
• Support to the preparation documentation of admin processes in pursuing any travel and visa related issues including preparation of UNLP extension, visa/GAF obtainment, PP 19/Duty Free facility, reviewing supporting documents for Purchase Order preparation

Registry and Vehicle Management
• Support to admin staff in maintaining database of clients and vendors; and liaise with clients on document delivery
• Support in incoming/outgoing fax/letters/pouch registration
• Support in document preparation for vendor payments: telecommunication, internet, courier services, magazines and others.
• Support in up-dating vehicle management database

Tax Exemption and Contract Management
• Support to admin staff in preparation of tax exemption/restitution application
• Support in maintaining contract administration database for Country Office and projects office premises; and other contracts with admin service providers

Asset Management
• Support to admin staff in updating Country Office asset master list
• Support in receiving/inspecting/registering/tagging new assets
• Support in asset physical verification exercise
• Support to admin staff in asset disposal (transfer/donation/sale/auction) preparation

Admin Filing Management system
• Provide support in managing admin filling system
• Tracking and updating data on admin e-sharing document

Competencies

Competencies

Corporate Competencies:
• Demonstrate commitment to UNDP mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
• Excellent computer skills.
• Responds positively to critical feedback and differing points of view.
• Solicits feedback about the impact of his/her own behavior.
• Proficient computer skills and knowledge of automated systems.
• Ability to perform a variety of administrative tasks.

Required Skills and Experience

The following minimum qualifications are required:
• Enrolment in a bachelor degree programme in business administration, or other related field. For those who have graduated, if selected must start the internship within one year of graduation.
• Knowledge of - or proven interest in the area of management and logistic.
• Proficiency in English.
• Computer literate in standard software applications;
• An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds.

Financial Issues

Interns are not financially remunerated by UNDP.

All costs connected with an intern's participation in the Programme must be borne by:

a) the nominating institution, related institution or government, which may provide the required financial assistance to its students;

b) the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.