UNDP Jobs - 77658- International Consultant for checking specificatio

International Consultant for checking specifications of equipment for Airports of Montenegro and evaluation of proposals (Airports in Tivat and Podgorica)

Location :

Podgorica, MONTENEGRO

Type of Contract :

Individual Contract

Starting Date :

01-Apr-2018

Application Deadline :

27-Mar-18 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

1 April 2018 - 30 June 2018

Languages Required :

English

Expected Duration of Assignment :

15 consultancy days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Airports of Montenegro have responsibly initiated solving the identified issues and expressed their readiness to provide preconditions for more efficient passenger and aircraft handling at both airports in Montenegro, exclusively from own resources.

The objective of the project, which UNDP is implementing jointly with Airports of Montenegro, is to expand the space facilities of the Podgorica and Tivat airports, with their modern equipment, aiming at creating all the necessary preconditions for a proper preparation of the tourist season in 2018.

Adequate treatment of existing facilities, with the urgent expansion of spatial capacities and procurement of a modernized system and equipment, through the supporting legal and institutional framework for the further development of Montenegro's international accessibility by international standards, is another step that contributes to the economic development of Montenegro. It has to be stressed that based on international regulations on airports, it is necessary to plan and set up an energy management system, which is another reason to approach spatial capacity expansion as urgently as possible in order to plan carbon accreditation of the airports in the future.

The procurement of equipment and equipping of new spatial capacities as well as reconstruction of existing facilities at the airports of Tivat and Podgorica will be carried out on the basis of prepared technical specifications and recognized needs for functional expansion of the facility defined through technical documentation.

Prior to the announcement of the tender, the technical specifications will be thoroughly checked by the hired international expert, who will also conduct a professional evaluation of the tenders received. It is also worth mentioning the role of the Civil Aviation Agency of Montenegro, which has to approve the procurement of planned equipment, since Montenegro as a member of all relevant international aviation organizations is obliged to comply with the prescribed standards.

The technical specifications which is a subject of verification is related with the security equipment: An x-ray baggage inspection system with two generators, to inspect the baggage checked-in (set aside), An x-ray hand baggage inspection system, Metal detector door, Explosives Trace Detectors, Liquid control equipment and Footwear inspection equipment as well as BHS conveyor system that transports baggage and DCS equipment. The security equipment will be installed at both airports, Tivat and Podgorica airports, while BHS system and DCS equipment will be installed in Tivat.

It is expected from the Contractor to provide experts support during preparation of the final technical specification to be launched for supply, but also to give recommendation to the project designers who will develop technical documentation – project design for the reconstruction of the Airport building in Tivat, through the expansion of the space capacity of the main building at Airport in Tivat.

Duties and Responsibilities

The objective of this assignment is to support UNDP Project team and Airports of Montenegro in the preparation of technical specifications for supplying above listed equipment, verification of the specification and internal cost estimates/detailed breakdown of total budget proposed for this supply, as well as participation in the evaluation of the offers; including identification of needed actions, cost-assessments and timetables for implementation. Additionally, if needed, Contractor will provide support during preparation of the technical documentation for extension of the space capacity of the Airport facility in Tivat.

Under the supervision of the Programme Manager, Consultant will be responsible for the following tasks:

Task/Deliverable 1: Quality check of the technical specification and estimated costs for the supply of the equipment for Tivat and Podgorica airports, comments, communication with Airports and verification of final technical specification.
Task/Deliverable 2: Participation at the Pre-Bid/Proposal Conference in Tivat and Podgorica and preparation of the Minutes of Meeting
Task/Deliverable 3: Providing expert support in preparation of the clarifications on the request of potential bidders, participation in the Evaluation process (including but not limited to evaluation of the technical offers, drafting of the requests for clarifications to be sent to potential bidders, checking all the necessary certificates and warranty and maintenance conditions, preparation of the Detailed Breakdown of Total Budget / Verification of BOQ and cost estimates using UNDP templates, preparation of the final Evaluation Report).

The scope of the work:

Provide technical expertise / opinions / advice in the areas of Airports operations;
Support the evaluation of applications / offers;
Provide support to and/or participate in various (technical) meetings, working groups etc.;
Any other support with technical / administrative work related to project activities.

The following should be considered during verification of the technical specifications and evaluation of the offers:

Airport’s Operations (management, environmental protection, anti-ice/de-ice, ground handling, firefighting, wildlife management, emergency planning),
Operators (aeronautical data, human factors, personnel training, safety management, environmental protection, compliance monitoring, aerodrome manual) and,
Design (movement area etc., visual aids, NAV aids and obstacle clearance).

Beneficiary institution: Airports of Montenegro are the final beneficiary.

The capacity of Podgorica Airport is planned for 600 passengers in the peak hour (incoming and outgoing), which in principle means handling three aircrafts in the specified time period, with an average capacity of 100 seats. In the period January-October 2017, 107 hours with over 600 handled passengers were recorded, of which there were 20 hours with a load of between 800 and 1200 passengers in the peak hour.

It is evident that in the previous two years, the growth of traffic was accompanied by a greater presence of large-capacity aircrafts, which altered the assumptions when the passenger handling was concerned. This means that it is unsustainable to keep the previous concept of assigning two check-in counters per flight, but the number of counters has to be planned only according to the capacity of the aircraft or the number of seats in the passenger cabin.

A significant number of issues were also noted in the previous season: inadequate number of check-in counters for passenger and car baggage registration; inadequate waiting room capacity for the outgoing passengers; bottlenecks on access, passport and security control for outgoing passengers; lack of adequate space for pre-boarding of passengers; lack of waiting room capacity for incoming passengers; insufficient space in front of passport control in arrivals; non-operation of certain companies in terms of non-acceptance of the proposed landing/takeoff time by the airport company, subject to the above mentioned deficiencies.

Taking into account the preannouncements for the following tourist season, and clearly recognizing the deficiencies in terms of the limited existing capacity, as an illustration of the potential issues to be faced by Podgorica Airport in the coming season, there is an example of the TUI group companies that, for certain days, have already submitted applications for two flights in the same period, with aircraft capacity of 189 seats, which without any other traffic in that period represents potentially 378 passenger arrivals and departures.

The capacity of the passenger terminal at Tivat Airport is approximately 4,100 sq. m. In the peak months (July and August) 250,000 passengers are handled on this area, compared to 150,000 passengers handled in the same period at the Podgorica Airport, whose terminal building covers 5,500 sq. m. It should be borne in mind that the time period of service to the users at these two airports is not the same either, as the Tivat Airport does not have the prescribed procedure for carrying out airborne operations at night, and from this aspect it is limited to an average working time of 13 hours a day in the summer months.

It is evident from the foregoing that the Tivat Airport exceeded its maximum long ago and that the existing mode of operation is not sustainable in the long run, even if the traffic volume were kept at the current level. Also, the new security requirements prescribed by the international aviation authorities and the Montenegrin aviation authorities are reflected in the increase in the number of devices used, primarily the introduction of a scanner for access to the public area of the airport, as well as the number of security operations to be implemented, which will certainly slow down the flow of passengers, as the time of security control increases.

The number of served passengers in the peak season is over 650 on average, up to 750 in a record time, and it is important to note the need to provide a greater level of service for VIP and general aviation users. Almost the entire terminal capacity, currently including 12 check-in counters, is used for passenger handling, which has led to minimizing commercial space (cafes, duty free shop, car rental), and there is insufficient luggage space as well.

In order to overcome the above-mentioned issues, it is proposed to construct a temporary facility, measuring approximately 1,300 sq. m, with a simple structure that could be put into operation until the beginning of the summer tourist season. This facility will include a space for the stay of passengers with six check-in counters, two lines for counter-sabotage control, four passport control desks, and two customs check points. It is also planned to include a departure gate with three exists, as well as a sorting facility for the preparation of luggage for transport. The construction of this facility will create the precondition for handling 400 additional passengers in the peak hour.

Timing and travel: Consultant for this service will be engaged under the Individual Contract immediately following the recruitment procedure. The engagement will be in total 15 working days, in the period 1 April 2018 – 30 June 2018. It includes home based work, on the basis of inputs provided by the beneficiary/stakeholders, combined with the missions to Montenegro (Tivat and Podgorica). It is expected that the consultant will have up to three (3) missions to Montenegro, in total 10 working days.

The outputs will be delivered in the following schedule:

April 5th, 2018 – task 1
April 15th, 2018 – task 2
April 30th, 2018 – task 3
May-June 30th, 2018 – any other additional technical support

Reporting language:

Deliverables 1 and 2 will be delivered in English and Montenegrin.
Deliverable 3 will be delivered in English.

Competencies

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission and strategic goals of UN/UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Ability to lead strategic planning, results-based management and reporting;
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates good oral and written communication skills;
Demonstrates ability to manage complexities and work under pressure, as well as conflict resolution skills.

Required Skills and Experience

Education:

University Degree in technical science; Master's degree will be considered as advantage.

Experience:

At least 7 years of professional experience in the field of mechanics, IT and/or aviation (or comparable professional qualification / experience) relevant to the area(s) of expertise to which they apply);
Previous experience in stakeholders’ management and inter-institutional coordination;
Previous experience as a Team leader in preparation of the technical specifications for supply of security airport equipment and other equipment for the interior of airports.

Language:

Knowledge of English is required;
Knowledge of Montenegrin is an asset.

Criteria for selection:

Combined Scoring method will be used. When using this weighted scoring method, the award of the contract should be made to the inidividual consultant whose offer has been evaluated and determined as: (i) responsive, compliant, acceptable, and (ii) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Technical criteria weight - 70% (Background and education 10%; Relevant previous experience 20%; Substantial knowledge/Required competencies 30%; Required language 10%);
Financial criteria weight - 30%.

Only offerors obtaining a minimum 490 points for technical criteria will be considered for the financial evaluation. For more information on procurement methodology for Individual Contractors, please refer to Procurement Notice.

Application procedure:

Interested applicants are requested to submit their applications by March 21, 2018 by using the Apply now button. The application should contain a duly completed Personal History Form (P11) that can be downloaded from http://www.me.undp.org/content/montenegro/en/home/operations/jobs.html. Please note that UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents into a single file.

Only the short-listed applicants will be contacted and requested to submit a letter of interest including a price quotation indicating the lump sum (in EUR) requested for the work and travel envisaged in the section "Description of Responsibilities".