Jobs - 77691- Programme Assistant

Programme Assistant

Location :

Dakar, SENEGAL

Type of Contract :

Service Contract

Starting Date :

02-May-2018

Application Deadline :

28-Mar-18 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

12 months renewable, subject to satisfactory performance and funding availability

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Regional Representative and the direct supervision of the Senior legal regional adviser, the Programme Assistant will be responsible for all administrative tasks and selected substantive assignments in connection with the Justice section projects, including, but not limited to the project title ‘Improving access to legal aid for women in Western Africa’, and work collaboratively with ROSEN support team.

Duties and Responsibilities

The incumbent will specifically handle the following tasks:

Overall administrative arrangements, operations and logistics;
Preparation of correspondences, documents and publications;
Support for substantive and financial project reporting;
Review budgets and assist the project coordinator in determining appropriate budget lines where activities can be charged;
Arranging appointments, meetings and missions, training and mentoring sessions;
Organise both in-coming and out-going correspondences;
Perform interpretation and translation between English and French;
Organize consultation meetings in Africa, including participants’ travel and administrative arrangements, negotiating and securing meeting venues, meeting set-up and meeting documents preparation as well as report finalization;
Arrange for international, regional, and national meeting as required;
As required, assist in drafting assessment reports, evaluation reports and research documents;
As required, assist in developing budgets for projects and strategies.

Competencies

Planning & organizing: ability to develops clear objectives in accordance with agreed upon strategies; to identify tasks and activities that have to be dealt with as a matter of priority; to adjust priorities if required; to allocate appropriate time and resources to completing tasks; to anticipate risks and to adopt corrective measures in the course of planning and executing activities; to use time in an effective manner;
Teamwork: ability to work collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing new ideas and expertise; willingness to learn from others; place team agenda before personal agenda; support and act in accordance with final group decisions, even when such decisions may not entirely reflect own position; share credit for team accomplishments and accepts joint responsibility for team shortcomings; ability to work with a small team of professional staff; flexible approach and willingness to assist with a variety of other tasks;
Communication: Very good communication skills, including the ability to draft policy, studies and communications to various counterparts and to articulate ideas in a clear and concise manner; ability to listen to others, correctly interpreting messages from others and responding appropriately; demonstrating openness in sharing information and keeping people informed;
Client orientation: Considering all those to whom services are provided to be “clients” and seeking to see things from clients’ point of view; establishing and maintaining productive partnerships with clients by gaining their trust and respect; identifying clients’ needs and matching them to appropriate solutions; monitoring ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeping clients informed of progress or setbacks in projects; meeting timeline for delivery of products or services to client.

Required Skills and Experience

Diploma in administration, finance or relevant areas;
A minimum of 5 years relevant experience in administrative work or other substantive areas is required;
Practical working experience with U.N. administration and financial management an asset;
Excellent written and verbal communication skills in English and French;
Strong document drafting skills (letters, reports, etc.);
Good knowledge in using Microsoft Office packages (Word, Excel and PowerPoint);
Profound knowledge of bookkeeping and budget development.