UNDP Jobs - 77751- Procurement Specialist (International)

Procurement Specialist (International)

Location :

Manila, PHILIPPINES

Type of Contract :

Individual Contract

Starting Date :

02-Apr-2018

Application Deadline :

21-Mar-18 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

3 months

Languages Required :

English

Expected Duration of Assignment :

3 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the direct supervision of the Deputy Country Director and the overall guidance of Country Director, the Procurement Specialist is responsible for mentoring the CO Procurement Team to effectively deliver various procurement and travel services while ensuring that best value for money in Country Office is attained. The Procurement Specialist will provide guidance and solutions to a wide spectrum of complex issues related to the procurement team. The Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the team.

The Procurement Specialist works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.

While the change management exercise is still ongoing, in the interim, a temporary Procurement Specialist shall be engaged to oversee the major procurement cases specifically those under the GCS-funded projects.

Duties and Responsibilities

Provide strategic advice and guidance for the implementation and management of procurement processes for CO, NIM/DIM projects, specifically the Govt-financed projects, focusing on achievement of the following results:

Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines, uploading them into the PROMPT (online procurement planning platform of the Regional Bureau) and monitoring of their implementation.
Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Certification of case submissions to the Contract, Asset and Procurement Committee (CAP), the Regional Advisory Committee on Procurement (RACP), and the ACP in Headquarters, as may be required by procurement cases.
Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Management of the implementation of the procurement processes monitoring system and mechanisms, and coordination with other teams whose work impact the procurement process, to eliminate deficiencies in procurement.
Implementation of the recommendations coming out of the independent management review of the BUB project.
Tracking of the timely progress of the DepED project implementation aimed at avoiding or minimizing additional costs that the Contractor may charge UNDP as overruns.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Elaboration and implementation of cost saving and reduction strategies including, but not limited to, accessing/creation of Long-Term Agreements (LTAs) as well as drawing on existing rosters.
Conceptualization, elaboration and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, tracking of cumulative contract amounts, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
Conceptualization, elaboration and implementation of strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
Conduct of meetings with the Procurement staff to provide solutions to procurement bottlenecks.

Performs other functions and duties as the supervisor may assign.

Competencies

Promoting ethics and integrity, creating organizational precedents

Building support and political acumen

Building staff competence, creating an environment of creativity and innovation

Building and promoting effective teams

Creating and promoting enabling environment for open communication

Creating an emotionally intelligent organization

Leveraging conflict in the interests of UNDP & setting standards

Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Fair and transparent decision making; calculated risk-taking

Required Skills and Experience

Qualifications of the Successful Individual Contractor

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field;

Experience:

At least seven (7) years of relevant experience at the national or international level in procurement management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems;

Language:

Fluency in the English language, written and spoken.

Scope of Price Proposal and Schedule of Payments

The temporary Procurement Specialist is expected to be compensated through an all-inclusive fixed monthly fee. The Procurement Specialist shall be paid every last working day of the month, based on the submission of accomplishment report for the month.

The one-time airfare for a round-trip ticket to and from the duty station shall be provided by UNDP Philippines, using its own travel agency. As a matter of policy, Individual Contractors are only entitled to economy class tickets. Any preferred arrangement in excess of the cost of the most direct, most economical ticket, the Procurement Specialist shall cover out of his/her own account.

In lieu of living allowance, the CO shall make arrangements for the accommodation of the Procurement Specialist which shall be duly covered by the CO. This cost must therefore be excluded from the Procurement Specialists’ financial proposal.

Criteria for Selection of Best Offer

The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70% and combined with the financial offer which will be weighted a max of 30%.

Recommended Presentation of Offer

Applicants are requested to upload the following documents:

Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.