Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Iraq-Country Office (ICO) is based in Baghdad with filed presence in Erbil. ICO programming includes support to Governments and civil society organizations in the development and implementation of innovative approaches aimed at achieving gender equality and women’s empowerment.

Under the supervision of the Operations Manager, the Security Associate will provide assistance in the implementation of the security plan, risk management measures, and all matters relating to safety and security as they pertain to UN Women personnel and assets.

Duties and Responsibilities

1. Provide administrative support to assessing the security situation of the host country

  • Coordinate, and provide administrative support to periodic security assessments of UN Women premises and equipment;
  • Collect information about possible security threats to personnel, programmes, and assets and provide inputs to reports.
  • Maintain a close liaison with UN Women and UNAMI Security Units ensuring a detailed knowledge of the safest routes within the region.
  • Ensure readiness for rapid deployment at any time.
  • Personally responsible for the safety and security of all passengers entrusted to his/her care.

2. Liaise with local security community

  • Liaise and coordinate, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors;
  • Maintain regular contacts with Security Focal Points and LSAs of UN agencies, as required;
  • Participate as a member of security groups, particularly IASMN Working Groups, as delegated;
  • Attend UN security management meetings such as the country SMT, as delegated.

3. Collect, update and communicate information regarding security

  • Draft security unit announcements and notices to personnel;
  • Ensure timely and accurate dissemination of security information and precautions to personnel;
  • Conduct regular communications with UN Women Security Focal Points;
  • Ensure the proper and timely dissemination of analytical products and outputs of the Section to stakeholders;

4. Maintain and review the Security Plan, including updating personnel lists

  • Provide inputs to the preparation and review of the UN Women and UN Security Plan;
  • Provide logistical support during the implementation of the Security Plan, as required;
  • Maintain security equipment and inventory;
  • Maintain and coordinate the UN Women Warden System, as required.

5. Monitor and support organizational security compliance with the Security Risk Management Measures (SRMM) established for the duty station

  • Compile data required for the SRMM Self-Assessment of UN Women and UN Security Compliance Survey (SCS) processes;
  • Provide logistical support to the UN Women Security Focal Point in the completion and updating of the SCS;
  • Provide administrative support to the UN Women Security Focal Point in the evaluation and implementation of the UN Women Security Compliance Action Plan (SCAP);
  • Maintain a database of security compliance of all UN Women offices in the duty station;
  • Monitor contributions to the implementation of SRMM.

6. Report security incidents affecting UN Women personnel, programmes, offices and assets, as appropriate

  • Collate information and provide inputs to security reports, such as the Security & Safety Incident Reporting; System (SSIRS), Security Risk Management (SRM) Assessments and other ad-hoc incident reports;
  • Provide updates to ongoing incidents as required;
  • Track and log security incidents as required.

7. Provide general administrative support services

  • Maintain routine and confidential correspondence files/documents;
  • Maintain a database on contact details in relation to host country security authorities; maintain list of all UN Women Security Focal Points;
  • Prepare and administer documentation related to travel arrangements, both local and international, including Travel Authorizations;
  • Maintain and update the UN Women global premises directory;

8. Provide reliable and secure driving services

  • Function as a driver within a team of security personnel, responsible for the transportation of passengers under conditions and circumstance of increased security threats.
  • Transfer staff members to various destinations as and when required, within the boundaries of the UN Security Policies and Procedures for Iraq.
  • Drive office vehicles for the transport of authorized personnel;
  • Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;
  • Meet official personnel and visitors at the airport, including visa and customs formalities arrangements when required;
  • Verify that all passengers wear seatbelts at all times in the vehicle;
  • Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents;
  • Ensure vehicle comply with the Minimum Operating Security Standards (MOSS).
  • Drive both non-armored as well as armored vehicles.

9. Maintain and ensure availability of all required documents/supplies

  • Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
  • Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

 

Key Performance Indicators

  • Provide timely and accurate information to reports
  • Provide accurate information to personnel, including newly hired personnel and non-personnel
  • Accurate and timely support to the implementation of the overall UN Women security plan at the country level
  • Timely compilation of SRM and SRMM/RSM data
  • Timely completion and input to the UN Women security business process SCS – SCAP- SCAP
  • Maintenance of timely and accurate organization of records

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Strong knowledge of security and risk management
  • Strong knowledge of local country’s security situation/ laws
  • Ability to work under pressure and in crisis situations
  • Ability to create, edits and presents information in clear and presentable formats

Required Skills and Experience

Education and certification:

  • Secondary education is required. 
  • Bachelor’s Degree is an asset.

Experience:

  • At least 3 years of progressively responsible experience in security, preferably in the military or police context or related field of work.
  • Prior experience with the UN system or an international NGO is an asset. 
  • Experience in diplomatic security, protection and intelligence is an asset.

Language Requirements:

  • Fluency in English and Arabic is required
  • Knowledge of the other UN official working language is an asset.