UN Women: Operations Analyst



Advertised on behalf of :

Location : New York, UNITED STATES OF AMERICA
Application Deadline :05-Jun-18 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-2
Languages Required :
English  
Duration of Initial Contract :1 year

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Policy Division develops and implements the UN Women program of work on analysis, research and knowledge management that provides the evidence base for the advice and guidance UN Women provides to the intergovernmental process, the UN system, and to UN Women staff working at country and regional level on issues of gender equality and women’s empowerment. It identifies emerging issues and trends, and develops and proposes new strategies for achieving the agreed goals through innovative approaches and lessons learned about what works in practice.

Reporting to the Deputy Chief of Peace and Security, the Operations Analyst serves as a member of the senior management team, with oversight responsibilities for all aspects of the team’s operations, this includes strategic financial and human resources management, efficient procurement and logistical services, security management, information and communications technology (ICT) and common services consistent with UN Women rules and regulations. The Operations Analyst additionally serves as a key advisor to the Chief and Deputy Chief, Peace and Security on matters of organizational integrity with the aim of ensuring: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

The Operations Analyst leads and guides Peace and Security operations team and fosters collaboration within the team, with programme staff and with other UN Agencies and a client-oriented approach. The Operations Analyst works in close collaboration with programme teams in the Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel, in close collaboration with Programme Support and Management Unit (PSMU). She/he also works in collaboration with operations staff in other UN Agencies.


Duties and Responsibilities

Coordinate the operations in Peace and Security in accordance with UN Women rules and regulations and policies and strategies:

  • Provide professional expertise and technical support to the Chief and Deputy Chief on operational issues;
  • Draft the annual workplan for the Operations Team and oversee its implementation and monitoring;
  • Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
  • Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
  • Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues;
  • Ensure a continuous flow of information between the HQ and the relevant Country and Regional Offices;
  • Oversee all operations activities, including finance, human resources, procurement, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures.

Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies:

  • Provide professional expertise and technical support to the management of office and programme financial resources;
  • Exercise proper financial controls;
  • Report in a timely manner on established structures;
  • Review and take corrective action as appropriate on audit findings;
  • Perform Manager Level 1 role in ATLAS for voucher and PO approvals.

Provide Human Resources services:

  • Coordinate and facilitate recruitment processes and contract management; liaise with the HQ and service providers as necessary.

Oversee procurement processes:

  • Manage the provision of goods and services for the team and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements;
  • Provide professional recommendations to the preparation of procurement plans;
  • Ensure proper inventory control of assets and liabilities.

Coordinate information and communications technology (ICT) management:

  • Oversee the implementation of ICT systems;
  • Make professional recommendations and introduce new ICT systems which affect the productivity of the overall office staff performance.

Contribute to knowledge sharing between HQ and Country and Regional Offices:

  • Ensure knowledge is shared and adequately applied between HQ and Country and regional offices. 

Key Performance Indicators:

  • All services are provided in compliance with UN Women rules, regulations and policies;
  • Finances are properly identified and in a timely manner;
  • Timely and accurate implementation of HR and procurement contracts;
  • Office has a reliable ICT infrastructure environment;
  • Safety and security systems are functioning effectively.


Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.

Functional Competencies:

  • Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;
  • Ability to provide advice and support;
  • Ability to contribute to the formulation and monitoring of management projects;
  • Ability to handle confidential information;
  • Negotiating skills;
  • Good IT skills.


Required Skills and Experience

Education:

  • Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

  • At least 2 years of progressively responsible experience at the national or international level, in office management, operations or finance;
  • Experience leading a team is an asset;
  • Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft;
  • Experience of accrual accounting, IPSAS or IFRS is an asset;
  • Professional background in programming/ projects management is an asset.

Languages:

  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.

Application:

  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.


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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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