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Business Operation Strategy (BOS) Expert
|Location :||Beijing, CHINA|
|Application Deadline :||25-Jun-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
The Quadrennial Comprehensive Policy Review (QCPR) and the subsequent Economic and Social Council (ECOSOC) resolution on Operational Activities of the United Nations for international development cooperation (2011) call for simplification and harmonization of the United Nation system. At the country level, harmonized business operations will reduce transaction costs, eliminate duplication, and contribute to more effective programme delivery. For this purpose, the UN Development Group (UNDG) High Level Committee on Management (HLCM) was mandated to work with UN Country Teams (UNCTs) to improve programme and business operations. The Business Operations Strategy (BOS) was created in 2012 as the UNDG response to these needs and requests.
The 2030 Agenda and its 17 Sustainable Development Goals (SDGs) have increased expectations for cost-effectiveness, timeliness and quality of service provision by the UN. The UN Reform calls for advanced common business services and back-office functions to promote more effective and efficient programme delivery on the 2030 Agenda. The Secretary-General encourages all UNCTs to ensure compliance with an improved Business Operations Strategy by 2021.
The Business Operations Strategy (BOS) is a voluntary framework that focuses on joint business operations with the purpose of business process harmonization for improved delivery efficiency and reduced transaction cost. It allows UNCTs to take a strategic and results-oriented approach to planning, management and implementation of harmonized business operations at a country level aligning operational activities to programme activities as outlined within the UN Development Assistance Framework (UNDAF).
PURPOSE, OBJECTIVES & scope
The Business Operations Strategy (BoS) supports the development of harmonised business operations, and achievement of the following results:
Scope of work
The key deliverable for this consultancy is to develop, within the available framework, a finished product of the Business Operations Strategy (BOS) for China to cover the period that will start on 1 January 2019. This should be done in close collaboration with RCO, OMT and its technical working groups. The strategic stages within the formulation process include:
Within this framework, the proposed pillars of the BOS under which the analysis shall be done include Procurement, Human Resources, Facility Management, ICT and Security respectively based on the work of the OMT Working Groups and the current country context.
Duties and Responsibilities
The Consultant will be primarily responsible for taking the lead in all technical, (meeting/discussion) facilitation, administrative support required by the OMT for the development of the operations feasibility/prioritization report and facilitation toward the development of the BOS.
The BOS has three components:
A typical structure of BOS includes the following chapters:
The details of duties and responsibilities of the Consultant are as follows:
Operational Analysis (offsite):
Cost-Benefit Analysis and Prioritization:
Strategic Process (offsite)
Developing the BOS Results Matrix:
Developing the Monitoring and Evaluation Framework
Developing the Annual Work Plan
Develop BOS Narrative/Submission (offsite)
Beijing, no need for field travel
The contractor/consultant will be supervised by the OMT Chair through the BOS work team. He/she will report to the OMT Chair who is responsible to approve and accept outputs and performance on behalf of the OMT with support of the BOS work team. During the contract period, the contractor is expected to interact with the OMT various working groups, the RCO and specific UN agencies where necessary.
The BOS development will be conducted in accordance with the principles outlined in the ‘UNEG Ethical Guidelines for Evaluation’. Critical issues that consultant must safeguard include the rights and confidentiality of information provided in the design and implementation of the BOS.
At every stage of the BOS development process, the following principles should be observed:
Quality – The BOS plan should be practical and cost effective. To ensure that the information generated is accurate and reliable, the BOS design, data collection and analysis should reflect professional standards, with due regard for any special circumstances or limitations reflecting the context of the BOS. BOS findings and recommendations should be presented in a manner that will be readily understood by target audiences and have regard for cost-effectiveness in implementing the recommendations proposed.
The incumbent will have to demonstrate competencies of working as a team member and team leader.
Required Skills and Experience
Required Skills & Experiences
Evaluation/SELECTION of the Candidate
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
Lump sum contracts:
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this
Proposal of Individual consultants will be evaluated based on the following methodologies:
Technical Evaluation: (Total obtainable score – 70)
Individual applicant will be evaluated based on a cumulative analysis taking into consideration the combination of the applicants’ qualifications, (phone interview) interview results and financial proposal.
Shortlisting - Individual applicant will be shortlisted based on the following criteria:
The shortlisted candidates will be evaluated based on the following criteria and informal interview. Technical Criteria - 70% of total evaluation:
Please add Documents to be included when submitting application & Evaluation Criteria in your TOR;
Documents to be included when submitting application
Please provide Offeror’s Letter and proposal (download the format in the link provided) together with your CV while submitting application. And please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.
In the Offeror’s Letter and proposal, you will be asked to confirm your interest and availability for the assignment, and provide technical and financial proposal.
Please quote the daily rate for professional fee and others related.
UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.
Offeror’s Letter and proposal?Download Link:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.