Consultancy - Technical Assistance to Develop National KP M & E System (Line 1044)

Location : Harare, ZIMBABWE
Application Deadline :27-Jul-18 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :40 days
Expected Duration of Assignment :40 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Zimbabwe is implementing the RFP-ZIM-GF-047-2017 – HIV Grant -2017 Key Population grant that is being funded by Global Fund under PR-ship (Principal Recipient) of United Nations Development Programme (UNDP). National AIDS Council (NAC) is the Sub Recipient and while United Nations Population Fund (UNFPA) and The Centre for Sexual Health and HIV AIDS Research Zimbabwe (CeSHHAR) (CeSHHAR) are the Sub-sub Recipients. UNFPA is implementing the MSM (Men who have sex with Men) programme while CeSHHAR is implementing the sex work programme. The Key Population programme aims at generating demand for HIV services and commodities and promoting safer sexual practices among the Key Populations. Currently the KP program is being implemented in Global Fund as well as President’s Emergency Plan for AIDS Relief (PEPFAR) at 6 static sites namely Harare, Bulawayo, Gweru, Mutare, Masvingo and Karoi. An additional 4 border sites are at Victoria Falls, Beit Bridge, Forbes and Chirundu. The static sites are also supported by 30 outreach sites that are spread across the 10 provinces along the high way corridors and hot spots of Zimbabwe

UNFPA is working in collaboration with implementing partners GALZ and Sexual Rights Centre (SRC) will implement the Global Fund-supported MSM module based on principles of programming that is led by MSM. UNFPA and partners have localized these principles, adapted from global normative guidance in the “MSMIT” (Implementing Comprehensive HIV and STI Programmes with Men Who Have Sex with Men: Practical guidance for collaborative interventions). See weblink Annex 1. 

Broadly speaking, the MSM activities are categorized along five main focus areas of implementation: Focus Area 1: Structured peer education, Focus Area 2: Establishment and running of drop-in centres, Focus Area 3: Service referrals, Focus Area 4: Trainings and sensitizations, Focus Area 5: Knowledge Production, Learning and Sharing of Good Practice.

Since 2009, CeSHHAR has implemented Zimbabwe’s sex work programme, Sisters with a Voice, based on UNAIDS and WHO guidelines for comprehensive sex work programming providing integrated services in 36 government clinics (6 Static sites and 30 outreach sites) supported by peer led outreach. The program has reached >57,000 FSWs, tested 31,000 for HIV, linked 7,500 HIV positives to ART and 1,937 HIV negatives to PrEP. (CesHHAR programme data)

The national M&E system is coordinated by the National AIDS Council (NAC), which draws from the different M&E sub-systems that report on various aspects of the HIV response. It further leverages on the use of technology to enhance timely reporting and improve data management. To this end, stakeholders will establish a common web-based database on core indicators for use. The Key Populations M&E system will also enhance the production of M&E products and sharing of data and products to facilitate efficient and effective decision making at all levels.

The KP M&E system is expected to provide a robust approach for evaluation of Zimbabwe National HIV/AIDS Strategic Plan (ZNASP 111.) Critical surveys, evaluations and surveillance will be undertaken to measure outcomes and impact of the strategic framework.

All stakeholders will be anticipated to adopt and implement this KP M&E system, align their internal M&E systems to this framework, and be committed to reporting through the national systems outlined in the ZNASP 111.

Resources for Reference

Annex 1

United Nations Population Fund, Global Forum on MSM & HIV, United Nations Development Programme, World Health Organization, United States Agency for International Development, World Bank. (2015). Implementing comprehensive HIV and STI programmes with men who have sex with men: practical guidance for collaborative interventions. New York (NY): United Nations Population Fund. Online at

Duties and Responsibilities

Purpose of a Key Populations M&E system  

The purpose of the Key Populations M&E system is to facilitate the tracking of progress  towards  Key Populations programmatic results and generation of strategic  information  to inform decision  making  by stakeholders  at national  and  sub-national levels at the same time guaranteeing  safety and confidentiality issues amongst  KP Groups.

Specific objectives of the Key Populations M&E system are:

  • To define the data requirements and assign responsibilities for effective tracking of Key Populations programmatic implementation at all levels.
  • To  define  data  management  protocols  and  assign  responsibilities  for  data  collection,  data  flow, analysis and reporting by different stakeholders at national  and sub-national levels.
  • To define data feedback mechanisms and utilisation for decision making at national and sub-national levels and among stakeholders.


Inception report submitted following the signing of contract

  • Draft Key Populations M&E system report within 4 weeks following completion of field work.
  • Final Key Populations M&E system report
  • PowerPoint Presentation on Key Populations M&E system

Consider the information below for specific timelines on deliverables

  • Inception report -  4 Days
  • Field work and draft report - 30 Days 
  • Final report - 6 Days

Note: Ministry of Health and Child Care, National AIDS Council, Global Fund sub-sub recipients and RMEAG will be involved in coming up with the Key Populations M&E system.

Guiding Principles of the Key Populations M&E System

M&E system should be anchored on the overarching internationally agreed “three ones” principle in addressing the HIV and AIDS response, which emphasises the need for having One M&E System for effective coordination. The implementation of the system shall be guided by the following principles:

Harmonisation and alignment: All Government agencies  at national  and  county  level  as well  as private,  civil society organizations and  faith based  implementing organisations and  partners  will collaborate to attain  Key Population M&E results in a harmonised and  coordinated manner.  This M&E system will therefore provide guidance to enable implementing organisations and supporting partners to harmonise their data and KP M&E processes and work collaboratively to facilitate an efficient and coordinated process of tracking, monitoring and evaluating of KP programmatic results.

Standardisation of indicators and data collection: Key Populations indicators, data collection   tools, and methods should be standardised to allow comparability of Key Populations programme outputs and outcomes across implementing partners and between Key population sectors.

Strategic dialogue and partnerships: Dialogue and strategic partnerships should be strengthened through various stakeholder fora at national and sub-national levels to review progress in the Key Population programmatic implementation and assess the effectiveness of HIV programmes among Key populations.

Data demand and use: Data collected at all levels should be made available to both national level and governments for use in decision making and programming of HIV interventions.

Transparency, accountability and feedback: Information dissemination mechanisms should be utilised to promote transparency and enhance accountability at national and sub-national levels, taking advantage of information technology to enhance efficiency.  Some of these mechanisms will therefore include online and media channels.

Safety and Human rights: The developed system should ensure the safety and human rights of the clients from who the data is obtained should be upheld and guaranteed at all times.

Proposed Methodology

Development of the Key Populations M&E system should be undertaken through a wide participatory and consultative process, which is in line with the multi-sectoral nature of HIV and AIDS response.  A multi sectoral constituted Research Monitoring and Evaluation Advisory Group (RMEAG), which includes Government agencies,  development partners, professional bodies, academic institutions and implementing partners,  will spearheaded the development process of the Key Populations  M&E system.


40 days.

Institutional Arrangements

The consultant shall be responsible to the UNDP M&E specialist who shall have direct oversight of the Key Populations M&E system. The UNDP shall be responsible for coordination and the routine management of the assignment. The Research Monitoring and Evaluation Advisory Group will provide technical guidance for this consultancy.


  • Demonstrate managerial competence and experience in organizing, leading and coordinating multi-cultural technical assistance teams at the international level;
  • Excellent oral, written, communication and reporting skills;
  • Ability to deliver against set timelines;
  • Ability to operationalize the 12 components of an M&E system;
  • Ability to review and improve existing M&E systems;
  • Ability to exercise sound judgment in gathering and interpreting secondary data;


Required Skills and Experience


  • Masters degree in Public Health, Development Studies or any other advanced degree in social sciences


  • Be recognized and reputable with a minimum ten years of proven track record of producing high quality analytical and research assessments in monitoring and evaluation systems in health/eHealth/HIS .5 Years of this experience should be with dealing with Key populations monitoring and evaluation systems more directly
  • Demonstrate experience in designing and managing individual-level electronic systems.
  • Extensive experience in establishment of Key Populations M&E systems at national level
  • Extensive working experience in low-income countries and experience within Southern Africa will be an added advantage;
  • Experience working with the UN and familiar with UN contracting requirements will be an advantage;


  • Fluency in English with excellent speaking and writing skills is required.

How to Apply

  • To apply, interested candidates should submit, online, a detailed proposal, workplan (3 pages max) and a detailed CV.

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