Background

Justice System Programme (JSP) has been supporting the justice sector in Timor-Leste in collaboration with the government, civil society and development partners for more than a decade. Building on the JSP’s concerted efforts to date, JSP Phase IV (2014-2018) aims to consolidate further the rule of law in Timor-Leste by strengthening the institutional capacity and improving access to justice of the vulnerable. The capacity development support focuses on the quality legal education for professionals through the Legal & Judicial Training Centre (LJTC) and reform of the state-owned legal aid system. Continuing the Mobile Justice and the new establishment of legal aid clinics are expected to reinforce access to justice for women and disadvantaged people in rural areas of Timor-Leste.   

Duties and Responsibilities

Under the supervision of the Project Manager, the Communication Officer is expected to perform the following tasks:

• Manage the JSP media/press relations
• Development/production of communication materials for awareness raisings and resource mobilization activities
• Organize and conduct the communication component of project activities/events including drafting the background notes, media relations, taking photos, preparing talking points, invitations and press-releases
• Produce quality and appropriate information materials for outreach to different audiences (Monthly newsletter, social media update, identify and write project success stories and project factsheet)
• Identify and use of the most effective channels for dissemination of all information products to relevant target audiences ensure the visibility of the UNDP work and donor support
• Development of Access to Justice Clinics (AJC) video
• Set up and maintain an updated database of the office’s media contacts
• Resource mobilization and developing concept note for Mobile Courts and Access to Justice Clinics initiative
• Edit and design all the documents to be shared externally or published by JSP and
• Conduct other duties as requested by Project Manager

Competencies

1. IMPLEMENTATION ARRANGEMENTS

The consultant will report to the Project Manager of JSP. Based on the Inception Report detailing the proposed schedule of tasks and activities. The consultant will report on the progress and achieved results at each milestone as scheduled in the Inception Report.

1. DURATION OF WORK

The assignment length is 5 months (10 August 2018 – 31 December 2018, 98 working days excluding Saturdays, Sunday and UN Official Holidays), and expected starting date is 10 August 2018.

1. DUTY STATION

The project duty station is Dili, Timor-Leste with frequent field trips to districts. Arrangements for field-visits will be coordinated with JSP.

Required Skills and Experience

The Communication Officer consultant will be externally recruited through UNDP’s regular recruitment procedure.   

Required Education and Work Experience

Education:

• Bachelor’s Degree or equivalent in Communications, Media Studies, Journalisms, Law, Human Rights or related field. Master’s degree is an advantage

Work Experience:

• Minimum 2 years of relevant experience in communications and media. Experience with International Organizations and UN especially in Timor-Leste is an asset
• Demonstrated experience in designing and implementing communication and media outreach strategies

• Demonstrated experience in writing an article and video production
• Experience in the usage of computers (Microsoft Office, Publisher, video application, etc)

• Language Requirements:

Demonstrated excellent command of spoken and written English. Basic Tetum will be an advantage

1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Contract

The financial proposal must be expressed in the form of a LUMP SUM amount that is all-inclusive of all costs, supported by a breakdown of costs, as per the template provided. The amount should be inclusive of professional fees, travel costs (travel to duty station and repatriation), living allowance, insurance, communication etc.

In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the Consultant wish to travel business class he/she should do so using their own resources. In case of unforeseeable travel, payment of costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Consultant, prior to travel, and will be reimbursed. If a Consultant is employed by an organization or company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Consultant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

1. CRITERIA FOR SELECTION OF THE BEST OFFER

Combined score method including 70% of qualification criteria and 30% price offer.   

1. RECOMMENDED PRESENTATION OF OFFER

The candidate must submit the following documents to demonstrate their qualification:

1. Duly accomplished Letter of Confirmation of Interest and availability.
2. Personal CV or P11 form, indicating all past experience from similar projects as well as contact details including e-mail and phone number of the candidate and at least three professional references.
3. Financial proposal that indicates the all-inclusive fixed total contract price. A break-down of this lump sum amount be provided by the candidates.

The deadline for submitting applications is 2 August 2018.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

This TOR is approved by: