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Re-Advertisement_UNDP-GEF Midterm Review Term of Reference (National MTR Consultant)
|Location :||home-based with one mission to Bangkok and the project sites in Thailand, THAILAND|
|Application Deadline :||10-Aug-18 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||20 August 2018 - 19 November 2018 with maximum 24 days worked|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the medium-sized project titled Sustainable Management Models for Local Government Organisations to Enhance Biodiversity Protection and Utilization in Selected Eco-regions of Thailand (PIMS#5271), implemented through Biodiversity-Based Economy Development Office (BEDO), which is to be undertaken in 2018. The project started on 19 February 2016 and is in its third year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This ToR sets out the expectations for this MTR. The MTR process must follow the guidance outlined in the document Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects.
Project Background Information
The objective of the project is to mainstream biodiversity conservation priorities into the performance management, development planning and budgeting systems of local government in Thailand.
Thailand is one of the most biodiverse countries in the world containing over 15,000 species of plant and 4,722 species of vertebrates. Many of these species are however threatened with over 555 species of vertebrates listed as endangered domestically and 231 classified as endangered by the IUCN. These species and the diversity they represent are being threatened by on-going urban, agricultural and infrastructure development that is resulting in extensive habitat destruction or degradation as well as increasing demand for natural resources which is resulting in their unsustainable use.
Thailand has taken steps to protect its biodiversity and has an extensive protected areas network covering over 20% of the country’s terrestrial and marine area. However much of the country’s biodiversity exists within areas that are not protected and will, if its survival is to be assured along with national develop, need to be able to coexist with on-going human development.
This project will support the realization of this by providing a framework for the inclusion of biodiversity into the development planning, management and performance assessment mechanisms of local government organisations (LGOs). This will be achieved through working on the development of a national level framework to guide LGOs as well as developing the tools (including a Biodiversity Health Index) and capacity to implement it.
The project will also demonstrate how this approach can be achieved within the two pilot locations of Don Hoi Lord (Ramsar No 1099) in Samut Songkram Province and Bang Krachao an “urban oasis” within Samut Prakarn Province. In doing so the project will enhance conservation management of 69,618 ha of land and marine area, as well as supporting the conservation of the habitats of a number of threatened species including the Great Knot (Calidris tenuirostris) (IUCN – VU), Bar-tailed Godwit (Limosa lapponica) (IUCN – NT), Eurasian Curlew (Numenius arquata) (IUCN – NT) and Asian Dowitcher (Limnodromus semipalmatus) (IUCN – NT), as well as a locally endemic earthworm (Glyphidrilus sp).
Duties and Responsibilities
Objective of the MTR
The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document, and assess early signs of project success or failure with the goal of identifying the necessary changes to be made to set the project on-track to achieve its intended results. The MTR will also review the project’s strategy, its risks to sustainability.
MTR Approach and Methodology
The MTR must provide evidence based information that is credible, reliable and useful. The MTR team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Environmental & Social Safeguard Policy, the Project Document, project reports including Annual Project Review/PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based review). The MTR team will review the baseline GEF focal area Tracking Tool submitted to the GEF at CEO endorsement, and the midterm GEF focal area Tracking Tool that must be completed before the MTR field mission begins.
The MTR team is expected to follow a collaborative and participatory approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), the UNDP Country Office(s), UNDP-GEF Regional Technical Advisers, and other key stakeholders.
Engagement of stakeholders is vital to a successful MTR.Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to (list); executing agencies, senior officials and task team/ component leaders, key experts and consultants in the subject area, Project Board, project stakeholders, academia, local government and CSOs, etc. Additionally, the MTR team is expected to conduct field mission to Thailand, including the project sites in two pilot locations of Don Hoi Lord (Ramsar No 1099) in Samut Songkram Province and Bang Krachao an “urban oasis” within Samut Prakarn Province. Interviews will be held with the following organizations and individuals at a minimum:
The final MTR report should describe the full MTR approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the review.
Detailed Scope of the MTR
The MTR team will assess the following four categories of project progress. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects for extended descriptions.
i. Project Strategy
ii. Progress Towards Results
Progress Towards Outcomes Analysis:
Table. Progress Towards Results Matrix (Achievement of outcomes against End-of-project Targets)
Indicator Assessment Key
In addition to the progress towards outcomes analysis:
iii. Project Implementation and Adaptive Management
Finance and co-finance:
Project-level Monitoring and Evaluation Systems:
Financial risks to sustainability:
Socio-economic risks to sustainability:
Institutional Framework and Governance risks to sustainability:
Environmental risks to sustainability:
Conclusions & Recommendations
The MTR team will include a section of the report setting out the MTR’s evidence-based conclusions, in light of the findings.
Recommendations should be succinct suggestions for critical intervention that are specific, measurable, achievable, and relevant. A recommendation table should be put in the report’s executive summary. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects for guidance on a recommendation table.
The MTR team should make no more than 15 recommendations total.
The MTR team will include its ratings of the project’s results and brief descriptions of the associated achievements in a MTR Ratings & Achievement Summary Table in the Executive Summary of the MTR report. See Annex E for ratings scales. No rating on Project Strategy and no overall project rating is required.
Table. MTR Ratings & Achievement Summary Table for (Project Title)
*The final MTR report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
The principal responsibility for managing this MTR resides with the Commissioning Unit (UNDP Thailand Country Office). The Commissioning Unit for this project’s MTR is UNDP Thailand Country Office.
The commissioning unit will contract the consultants and ensure the timely provision of the travel arrangements within the country for the MTR team. The Project Team will be responsible for liaising with the MTR team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
The total duration of the contract will be approximately 24 working days from 20 August 2018 to 19 November 2018.
Duty Station: home-based with one mission to Bangkok and the project sites in Thailand.
The tentative MTR timeframe is as follows:
Required Skills and Experience
A team of two independent consultants will conduct the MTR – one team leader (with experience and exposure to projects and evaluations in other regions globally) and one team local expert, from Thailand. The consultants cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities.
The selection of consultants will be aimed at maximizing the overall “team” qualities in the following areas:
Price Proposal and Schedule of Payment :
Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed. Travel costs shall be reimbursed at actual but not exceeding the quotation from UNDP approved travel agent. The provided living allowance will not be exceeding UNDP DSA rates. Repatriation travel cost from home to duty station in Bangkok and return shall not be covered by UNDP.
Criteria for Selection of the Best Offer
Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
Only candidates obtaining a minimum of 70% of the total technical points would be considered for the Financial Evaluation.
Recommended Presentation of Proposal:
a) Letter of Confirmation of Interest and Availability and Financial Proposal using the template provided by UNDP
b) CV and a Personal History Form (P11 form) indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
c) Brief description of approach to work/technical proposal of why the individual considers
him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment; (max 1 page)
d) Financial Proposal that indicates the all-inclusive fixed total contract price and all other travel
related costs (such as flight ticket, per diem, etc), supported by a breakdown of costs, as per template attached to the Letter of Confirmation of Interest template. If an applicant is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the applicant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
All application materials should be submitted to UNDP by 8 August 2018. The short-listed candidates may be contacted and the successful candidate will be notified.
Annex I - TOR_ UNDP-GEF Midterm Review Term of Reference (National MTR Consultant)
TOR Annex A: List of Documents to be reviewed by MTR TEAM
TOR Annex B: Guidelines on Contents for the Midterm Review Report
TOR Annex C: MTR Evaluation Matrix Template
TOR Annex D: UNEG Code of Conduct for Evaluators/Midterm Review Consultants
TOR Annex E: MTR Ratings
ToR Annex G: MTR Report Audit Trail Template
Annex II- General Condition of Contract
Annex III - Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template
All documents can be downloaded at:http://procurement-notices.undp.org/view_notice.cfm?notice_id=48395
Please note that this is a re-advertisement. Applicants who applied earlier are requested not to re-apply.