UN Coordination Internship (non-remunerated)


Location : Brasilia, BRAZIL
Application Deadline :19-Aug-18 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
English   Portuguese

Background

The Resident Coordinator System encompasses all organizations of the United Nations that have operational activities in the country. As the designated Representative of the UN Secretary-General and leader of the UN Country Team (UNCT), the UN Resident Coordinator (UNRC), in consultation with the UNCT, assumes overall responsibility and coordination of the developmental activities of the UN carried out at country level. The UNCT is composed of representatives of the UN funds and programmes, specialized agencies and non-resident UN agencies. The UN Country Team in Brazil has various working structures to ensure a coordinated interagency action in the country and implement joint activities under the leadership of the Resident Coordinator.

The UN Coordination Intern under the overall supervision of the UN Resident Coordinator, direct supervision of the UN Coordination Officer and Assistants, in close cooperation with the UN Entities, will provide assistance to the execution of the services in the UN Resident Coordinator`s Office.

Interns are not financially remunerated by UNDP. The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.

All costs connected with an intern's participation in the Programme must be borne by:

* The nominating institution, related institution or government, which may provide the required financial assistance to its students;

* the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.

UNDP accepts no responsibility for the medical and life insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their

internship with UNDP.

Applicants for internship must show proof of valid medical insurance for the duty station for which they will work. It must include adequate coverage in the event of an injury or illness during the internship which: requires transportation to the Home Country or Country of Residence for further treatment; or results in death and requires preparation and return of the remains to the Home Country, or Country of Residence.

Interns are not staff members. Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts. Interns may not represent UNDP in any official capacity.

Internship assignments vary in length according to the availability and academic requirements of the intern, as well as the needs of UNDP and are available on a part-time and full-time basis throughout the year, depending on the availability of meaningful assignments and the needs and capacity of offices to receive and supervise interns.

Unsatisfactory performance or failure to conform to the standards of conduct set out above may lead to termination of the internship, for cause, at the initiative of UNDP. A two-week notice shall be given in such cases. Any serious breach of the duties and obligations which, in the view of the Administrator, would justify separation before the end of the notice period. The intern will reimburse UNDP for financial loss or for damage to UNDP-owned equipment or property caused by him/her, if such loss or damage: occurred outside the performance of services with UNDP; or arose or resulted from gross negligence or willful misconduct or violation or reckless disregard of applicable rules and policies by the interns.

UNDP makes every effort to maintain the highest standards with regards to the supervision, orientation and training of interns, in order to make their time at UNDP a valuable experience. Offices are responsible for providing appropriate supervision and guidance. A supervisor must be identified for the period of the internship. The purpose of internships is not to lead to further employment with UNDP but, as mentioned, to complement an intern's studies. However, a number of interns, having completed their studies and met the necessary requirements, have gone on to further assignments with the UNDP or elsewhere in the United Nations system.

The purpose of the Internship Programme is not to lead to further employment with UNDP but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship. Should an offer of employment be envisaged, a 3-month break, from the end of the internship, must be respected. Interns cannot apply for posts during the period of internship.


Duties and Responsibilities

Under the direct supervision and guidance of the UN Coordination Officer and Assistants, the UN Coordination intern will undertake the following tasks:

  • Participate in UNCT and other relevant meetings and draft minutes accordantly.
  • Provide secretariat and administrative support to the activities of the UNCT, particularly by assisting the organization of joint UN events, workshops, retreats and meetings.
  • Provide financial administrative support such as preparation and follow-up of financial requests for payment.
  • Undertake desk research on issues relevant to the Resident Coordinator system.
  • Organize documents (maintenance of files of the RCO/hardcopy and electronic filing of all supporting documentation).
  • Draft routine correspondence, memoranda, letters, invitations and other documents.
  • Provide administrative and logistical support for visiting missions related to the RC System.
  • Assist the organization of meetings and documents related to the Interagency thematic groups, task forces and results groups.
  • Perform other tasks when required.


Competencies

  • Ethics and Values: Demonstrating / Safeguarding Ethics and Integrity
  • Teamwork: Good interpersonal skills; ability to work in a multi-cultural and multi-ethnic environment with full respect for diversity. Displays cultural, gender, religion, race, nationality and age sensibility and adaptability. Demonstrated ability to develop and maintain effective work relationships with other UN Programmes, Funds and Agencies.
  • Professionalism: Ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems.
  • Planning and Organizing: Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner.
  • Commitment to continuous learning: Initiative and willingness to keep abreast of new trends in international development.
  • Technological Awareness: Proficiency in various MS Office applications and other IT applications.
  • Communication: Ability to write in a clear and concise manner and to communicate effectively orally.


Required Skills and Experience

Education

  • Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

a)       Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in the field of international relations, political science, business administration, law, social sciences, development studies or related areas;

b)       Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);

c)       Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Experience and skills:

  • Strong command of MS office package (including Excel, Word and PowerPoint).
  • Good writing and communication skills: ability to draft clearly and concisely ideas and concepts in written and oral form.
  • Research experience on human rights issues will be an asset.
  • Previous experience working with the organization of events, missions, seminars and conferences will be an asset.
  • Previous experience working with administrative related activities will be an asset.
  • Good command of graphic edition applications will be an asset (i.e. Illustrator, Corel, Photoshop).

Language Requirements:

  • Fluency in Portuguese is required. Strong and confident command of both written and oral Portuguese.
  • Working knowledge in English is required.

Application:

  • Updated Résumé/Curriculum Vitae in Portuguese or English.
  • Cover letter in English explaining how your experience can contribute to the work of the UN Resident Coordinator’s Office in Brazil (max. 500 words), based on the activities described in this Term of Reference. For more information on the work of the UN Resident Coordinator’s Office, please, visit the UN System in Brazil website and the UN Development Group website.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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