National Consultant - Finance and Administration



Advertised on behalf of :

Location : Bangkok, THAILAND
Application Deadline :20-Aug-18 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
17-Sep-2018
Duration of Initial Contract :17 September 2018 – 31 January 2019
Expected Duration of Assignment :17 September 2018 – 31 January 2019

Background

The UN Women Regional Office for Asa and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women's mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.

The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a short-term consultant for the above duration, whose duties are as articulated below.

Under the guidance and supervision of the Finance Specialist, the Consultant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.

The Consultant works in close collaboration with the operations, programme and projects’ staff in the Regional Office for Asia & the Pacific (ROAP), MCOs, CO, Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery. 


Duties and Responsibilities

Under the direct supervision of the Finance Specialist, the Consultant will be responsible for the achievement of the following tasks and deliverables:

  • Preparation and monitoring of payments made to vendors, staff, and other accounts payable in a timely manner, with high accuracy, and proper supporting documents according to UN Women requirements.
  • Correctness and completeness of accounting entries recorded by payment vouchers, Accounting Payable Journal Vouchers (APJVs) and General Ledger Journal Entry (GLJE) prepared for corrections and adjustments
  • Completeness, accuracy, and timely submission of month-end Petty Cash reports and reconciliations by petty cash custodians at ROAP and Project Offices by performing effective follow-up, detailed review and verification.
  • Petty Cash expenses recorded correctly into the ERP system, and Petty Cash replenishments paid timely.
  • Completeness, correctness, and timely preparation of monthly reconciliation of Cash Advance to Staff, and follow-up for timely clearances.
  • Year-end Other Accruals being collected and reported to UN Women HQ for ROAP and Project Offices according to HQ year-end instruction.
  • Completeness and accuracy of expenditures reported in FACE (Financial Authorization and Certificate of Expenditure) by performing a verification of FACE and its supporting documents which are submitted by UN Women Implementing partners.
  • Expenditures reported in FACE captured correctly and timely into the ERP system, by a preparation of Account Payable Journal Vouchers (APJVs).
  • Proper handling, monitoring, depositing and recording of miscellaneous cash collected during the month.
  • Administrative assistance provided on fixed asset physical verification, office & space arrangement and storage.

Key Expected Outputs and Time lines

Outputs

Timelines

  • Monthly report and analysis of payment vouchers and Accounts Payable Journal Vouchers (APJVs)

Oct 15, Nov 15,

Dec 15, 2018

Jan 15, 2019

  • Monthly Petty Cash Reports & Reconciliations for ROAP and Project Offices completed and recorded into the ERP system
  • Monthly Reconciliation of Cash Advance to Staff(s) for ROAP and Project Offices completed and recorded into the ERP system

Oct 15, Nov 15,

Dec 15, 2018

Jan 15, 2019

  • Year-end Other Accruals reported to HQ for ROAP and Project Offices
  • 2018 FACEs verified and recorded into the ERP system

Jan 31, 2019


Competencies

Core Values:

  • Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
  • Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
  • Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

 

Functional Competencies:

  • Thorough knowledge of financial rules and regulations and accounting principles;
  • Excellent knowledge and application skills of IT tools and management systems;
  • Good analytical skills and results orientation;
  • Client oriented approach to work;
  • Skills to manage relationships and communicate.


Required Skills and Experience

  • Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field is an asset
  • At least 3 years of relevant finance and/or accounting experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
  • Knowledge and experience in using ERP system would be an advantage.
  • Resident of Bangkok preferred.
  • Good verbal and writing skills in English


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

© 2016 United Nations Development Programme