Business Administrative Internship with UNDP


Location : Copenhagen, DENMARK
Application Deadline :07-Sep-18 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Internship
Post Level :Intern
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
07-Jan-2019
Expected Duration of Assignment :6 months

Background

Who are we and what can you gain?  

The United Nations Development Programme (UNDP) Office of Information Management and Technology (OIMT) in Copenhagen is responsible for supporting UNDP Country Offices around the world with ICT and Green Energy solutions. Our vision is to develop smart UN facilities which are: Optimal and efficient, Efficient in management and Sustainable, implemented to build modern age UNDP facilities around the globe that are fully aligned with Sustainable Development Goals (SDGs). Our Unit offers a stimulating and versatile internship in an international environment with contact to various partners from some 166 countries with UNDP presence. We are a team who work in a dynamic and informal atmosphere, and we expect our interns to become vital members of the team.  

As an intern, you will be given tasks and opportunities that have a direct global impact on the development efforts of the international community. The UNDP/OIMT Business Administrative internship programme enhances the academic life experience of passionate students as interns and empowers them to become socially responsible, innovative, and environmentally conscious leaders of tomorrow. We bridge the gap between textbook learning and real-time industry experience by taking interns behind the scenes of the world’s leading clean energy and sustainability initiatives, while learning to take into consideration the local context.  

Being a part of our dynamic unit, you will also gain worldwide connections with other top-talented interns and UN staff from other agencies; our office is located at the UN City in Copenhagen, giving you the opportunity to interact with people outside the UNDP OIMT unit.  


Duties and Responsibilities

Your Responsibilities and assignments: 

  • Multitask across the unit´s key service lines and projects ranging from delivering innovative business solutions, sustainable Green energy services, and world-connecting ICT solutions;  
  • Develop the financial budget with cost recovery measures; liaising with country offices for Service Delivery of order requests, collections as well as asset management and reporting; 
  • Enhance the procurement and logistics efforts by quality focused and efficient coordination of the products and services distribution to country offices worldwide; 
  • Creatively develop and drive new projects for innovative ICT and Green Energy Solutions to be disseminated for UNDP offices as best practice for improvement of operations and business efforts; 
  • Coordinating and leading the recruitment of new interns as well as maintaining the human resource on boarding/out bounding process; 
  • Develop quality focused Service Delivery procedures, instructions and templates from best practice and disseminate through a Practice Community; 
  • Organizing and coordinating with colleagues and third-party stakeholder in arranging workshops, conferences and inter-organisation meetings; 
  • Develop quality focused Service Delivery procedures, instructions and templates from best practice and disseminate through a Practice Community; 
  • Work with Microsoft SharePoint applications, design intranet pages to share information with Offices; 
  • Work with gathering, consolidating and analysing data from databases and reports; 
  • Supporting colleagues in administrative assignments and other ad hoc duties; 
  • Chairing and participate in global conference call with country offices around the world. 


Competencies

Applying your Skills Beyond Business Administration: 

  • Developing of quality centred and efficient Knowledge Management (KM) platform; 
  • Promote the OIMT’s overall ICT strategic framework and work plan pertaining to the minimum ICT standards, infrastructure, and connectivity dimensions; 
  • OIMT Copenhagen unit is ISO 9001:2015 certified, all work shall be compliant with the international standard with focus on high quality, continuous improvements and customer satisfaction. 

Technical skills of best Candidate:  

  • Efficient user of Microsoft Office O365 tools, with proficiency in Excel; 
  • SharePoint knowledge, preferably 2010 or later; 
  • Knowledge of quality standards and best practices; 
  • CRM/ERP systems knowledge is an advantage; 
  • Experience with Illustrator, Photoshop, for developing communication strategies.

Competencies and Attributes of Best Candidate: 

  • Has interest and understanding of customer-oriented service delivery, with focus on reliable ICT solutions, green energy and sustainable advisory measures for development efforts; 
  • Interest in developing innovative and sustainable solutions for country offices, focusing on ICT innovations green renewable energy that enhances field work; 
  • Good analytical skills in gathering and consolidating data and research for practical implementation; 
  • Good in organizing and structuring various tasks and responsibilities; 
  • Communicates effectively when working in teams and independently; 
  • Interest and motivation in working in an international organization; 
  • Initiative-taking person with a goal-oriented mind-set; 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; 
  • Responds positively to feedback and differing points of view; 
  • Consistently approaches work with energy and a positive, constructive attitude. 


Required Skills and Experience

Pre-requisite for candidate (to be shown in CV)  

  • You must meet one of the following requirements: 
  • You are currently in the final year of your Bachelor’s degree; or 
  • ..you are currently enrolled in a Master’s degree; or 
  • you have graduated no longer than 1 year ago from a master’s degree or equivalent studies?

?…in the field of international business, finance, management, economics, administration or equivalent;   

  • Fluent in written and spoken English. Knowledge of other UN languages is an advantage; 

Conditions: 

  • UNDP internship programme does not provide a salary or remuneration for the internship; however, you will gain valuable insight into UNDP and a global network; 
  • All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution; 
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; 
  • The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; 
  • Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship; 
  • The intern must provide proof of enrolment in health insurance plan; 
  • Interns are not staff members and may not represent UNDP in any official capacity; 
  • You are expected to work full time, but flexibility is allowed for your education programme; 
  • Eligibility for residency and undertaking internship in Denmark; 
  • The intern will have to obtain financing for subsistence and make his/her own arrangements for internship, travel, VISA, accommodation etc. 

Application deadline is 7th September 2018, midnight (CET). Please state in the questions section your starting date (07 Jan 2019/ 04 Feb 2019/I am flexible).

Please note that only shortlisted candidates will be contacted and called for interview following the deadline. If you have any questions, please write to us via email address oimt.service.delivery@undp.org


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme