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1(one) International Consultant and 1(one)National (Team of Consultants)
|Advertised on behalf of :|
|Location :||Dili, Timor Leste|
|Application Deadline :||31-Aug-18 (Midnight New York, USA)|
|Additional Category :||Climate & Disaster Resilience|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English Portuguese|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||01 October – 10 November 2018|
|Expected Duration of Assignment :||30 working days home based and in Timor-Leste|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the full -sized project titled Building Shoreline Resilience of Timor-Leste to Protect Local Communities and their Livelihoods (PIMS#5330) implemented by UNDP Timor-Leste in collaboration with Ministry of Agriculture and Fisheries (MAF), which is to be undertaken in four years (2016 - 2020). The project started on the 19th August 2016 and is in its third year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This ToR sets out the expectations for this MTR. The MTR process must follow the guidance outlined in the document Guidance for Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects http://web.undp.org/evaluation/guidance.shtml
2. PROJECT BACKGROUND INFORMATION
The project was designed to: strengthen resilience of coastal communities by the introduction of nature-based approaches to coastal protection. The project is supporting inter- and intra-ministerial coordination for collaborative development planning ensuring protection of coastal areas, as well as identify and research potential revenue streams for long term sustainability.
The project is under implementation in close collaboration with the Government of Timor-Leste (GoTL) through the Ministry of Agriculture and Fisheries (MAF), as well as in partnership with Ministry of Commerce, Industry and Environment; Ministry of Public Works, Ministry of Social Solidarities, UNTL, NGOs and private enterprises. As the issues of coastal areas are complex and cross-sectoral, the project employs an integrated approach, while tailoring activities to address the specific needs, challenges and priorities of the Government of Timor Leste.
As mangroves are vital natural defense to the impacts of climate change, extensive mangrove protection and restoration will be supported while addressing community pressures (i.e. felling for fuelwood) and introduce alternative mangrove-supportive livelihoods, as well as improve public awareness about the important role of coastal ecosystems in shoreline protection and climate change adaptation and mitigation.
Since Timor-Leste’s landscape is generally steep, therefore, where relevant, the project looks at upland SLM activities to reduce impacts of sedimentation, increased runoff and flash floods, and availability of groundwater of the coastal areas.
Mangroves and coastal wetlands are highly vulnerable to the projected impacts of climate change, particularly sea-level rise (SLR). An estimated 80% of mangroves have been lost in Timor Leste, since 1940 (Boggs et al. 2009, Alongi 2014), due to a combination of both, climate related risks (i.e. sea level rise, increased storm events) and also, non-climate related anthropogenic impacts (i.e. demand for fuel wood, building materials, salt production, rice production, uncontrolled grazing). While the relative contribution of these causal, climate and non-climate factors is unknown, anecdotal evidence (i.e. the lack of natural regeneration in many areas), suggest SLR has had major impacts, particularly on the north coast. The loss of mangrove forests has resulted in greater exposure to sea surges, inundation, erosion and accretion processes.
These pressures from upland areas, coupled with the rapidly rising sea level, are putting coastal communities (and the ecosystems and resources upon which they depend), particularly at risk. Over the past two decades, mangroves, which serve as a natural defense to the sea, have been severely degraded – leaving the country’s shoreline and coastal communities vulnerable to coastal inundation, erosion, salt water intrusion, and impacts of sea-borne natural hazards (e.g. waves, storm surges, and in extreme cases, small scale tsunamis).
The major non-climate impacts on mangroves include large-scale, land clearance and conversion for rice farming and traditional salt production, and also, their use as fuelwood, for cooking and household income. Mangroves are also illegally cut for house construction, boatbuilding, and also, for fuel wood to support traditional salt-making livelihood activities.
With high levels of food insecurity, limited cash income and limited knowledge of climate risks, the coastal protection benefits of mangroves, and broader ecosystem goods and services (EGS) benefits of mangroves, there are currently very limited incentives for coastal communities in Timor Leste to protect and conserve mangroves. Further, restoration projects to-date have been short-term – too short for community learnings to take place, and for mangroves to have time to regenerate, before the project stopped paying and the community stopped protecting.
Communities are currently not guided or provided with sufficient incentives to become stewards of natural resources, ecosystems or the essential services that grant coastal protection and livelihood sustainability. There are sporadic interventions by the government to improve the situation in mangrove areas, like in Ulmera village where mangrove rehabilitation and replanting have been piloted to cover 3km2 mangrove area. But rarely are mangrove rehabilitation and livelihood development linked to achieve sustainable results. Employment and income generation potential associated with mangrove rehabilitation, protection and sustainable management has not been exploited as part of the local, suco (smallest administrative area) level development plans, investments or public and private partnership initiatives.
There is limited knowledge about the win-win solutions, whereby protection of natural assets such as mangroves can effectively protect and sustain physical and economic assets against climate change induced hazards and at the same time deliver on social and economic benefits.
This project will systematically strengthen the synergistic relationship between coastal communities and mangroves ecosystems and ensure that coastal communities in Timor Leste have economic incentives to maintain and safeguard these protective natural systems, without compromising their livelihood options. This will be achieved through community-led adaptation interventions, that include mangrove re-afforestation, conservation and livelihood diversification options (such as agroforestry, fish ponds, intensive gardening, fruit trees, developed through integrated community-based land use models and adaptation plans (such as the Forest-Fish-Fruit mound-ditch model, successfully implemented in Bangladesh.
3. OBJECTIVES OF THE MTR
The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document and assess early signs of project success or failure with the goal of identifying the necessary changes to be made in order to set the project on-track to achieve its intended results. The MTR will also review the project’s strategy, its risks to sustainability.
4. MTR APPROACH & METHODOLOGY
The MTR must provide evidence-based information that is credible, reliable and useful. The MTR team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Environmental & Social Safeguard Policy, the Project Document, project reports including Annual Project Review/PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based review). The MTR team will review the baseline GEF focal area Tracking Tool submitted to the GEF at CEO endorsement, and the midterm GEF focal area Tracking Tool that must be completed before the MTR field mission begins.
The MTR team is expected to follow a collaborative and participatory approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), the UNDP Country Office(s), UNDP-GEF Regional Technical Advisers, and other key stakeholders.
Engagement of stakeholders is vital to a successful MTR. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to different Directorate of Ministry of Agriculture and Fisheries(MAF); Ministry of Commerce, Industry and Environment(MCIE), Ministry of Public Works(MPW), University of Timor-Leste(UNTL), executing agencies/ NGOs, senior officials and task team/ component leaders, key experts and consultants in the subject area, Project Board, project stakeholders, academia, local government and CSOs, etc. Additionally, the MTR consultant is expected to conduct field missions to Dili, Liquica, Manatuto, Viqueque, Manufahi, Covalima and Bobonaro municipalities, including the following project sites Uatukurbao, Uaniuma, Aubeon, Modomahut, Fatukahi, Mahakidan, Dotic, Betano, Selele-Boot, Suai-Loro, Be-malai, Beacou, Lake-Mobara, Ulmera, Hera, Metinaro among others.
The final MTR report should describe the full MTR approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the review.
 For ideas on innovative and participatory Monitoring and Evaluation strategies and techniques, see UNDP Discussion Paper: Innovations in Monitoring & Evaluating Results, 05 Nov 2013.
 For more stakeholder engagement in the M&E process, see the UNDP Handbook on Planning, Monitoring and Evaluating for Development Results, Chapter 3, pg. 93.
Duties and Responsibilities
5. DETAILED SCOPE OF THE MTR
The MTR team will assess the following four categories of project progress. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects for extended descriptions.
i. Project Strategy
Results Framework/Log frame:
ii. Progress Towards Results
Progress Towards Outcomes Analysis:
Table. Progress Towards Results Matrix (Achievement of outcomes against End-of-project Targets)
Indicator Assessment Key
In addition to the progress towards outcomes analysis:
iii. Project Implementation and Adaptive Management
Finance and co-finance:
Project-level Monitoring and Evaluation Systems:
Financial risks to sustainability:
Socio-economic risks to sustainability:
Institutional Framework and Governance risks to sustainability:
Environmental risks to sustainability:
Conclusions & Recommendations
The MTR team will include a section of the report setting out the MTR’s evidence-based conclusions, in light of the findings.
Recommendations should be succinct suggestions for critical intervention that are specific, measurable, achievable, and relevant. A recommendation table should be put in the report’s executive summary. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects for guidance on a recommendation table.
The MTR team should make no more than 15 recommendations total.
The MTR team will include its ratings of the project’s results and brief descriptions of the associated achievements in a MTR Ratings & Achievement Summary Table in the Executive Summary of the MTR report. See Annex E for ratings scales. No rating on Project Strategy and no overall project rating is required.
Table. MTR Ratings & Achievement Summary Table for Building Shoreline Resilience of Timor-Leste to Protect Local Communities and their Livelihoods Project
The total duration of the MTR will be approximately 30 working days starting 01 October 2018; 14 days in Timor-Leste and 16 days home-based.
The tentative MTR timeframe is as follows:
Options for site visits should be provided in the Inception Report.
*The final MTR report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
The principal responsibility for managing this MTR resides with the Sustainable Development Unit, UNDP Timor-Leste country office.
The Sustainable Unit UNDP Timor-Leste country office will contract the consultants and ensure the timely provision of per diems and/or travel arrangements in Timor-Leste for the MTR consultant. The Project Team will be responsible for liaising with the MTR consultant to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
 Populate with data from the Logframe and scorecards
 Populate with data from the Project Document
 If available
 Colour code this column only
 Use the 6-point Progress Towards Results Rating Scale: HS, S, MS, MU, U, HU
 Alternatively, MTR conclusions may be integrated into the body of the report.
A team of two independent consultants (one international and one national) will conduct the MTR. The International Consultant will be the team leader (with experience and exposure to projects and evaluations in other regions globally) and one team expert, usually from the country of the project (national consultant). The consultants cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities.
The selection of consultants will be aimed at maximizing the overall “team” qualities in the following areas and both international and national consultants must have:
Required Skills and Experience
Recommended Presentation of Proposal:
Criteria for Evaluation of Proposal: Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
ToR ANNEX A: List of Documents to be reviewed by the MTR Team
The following documents will also be available:
ToR ANNEX B: Guidelines on Contents for the Midterm Review Report
ToR ANNEX C: Midterm Review Evaluative Matrix Template
ToR ANNEX D: UNEG Code of Conduct for Evaluators/Midterm Review Consultants
ToR ANNEX E: MTR Ratings
ToR ANNEX F: MTR Report Clearance Form
(to be completed by the Commissioning Unit and UNDP-GEF RTA and included in the final document)
 Engagement of the consultants should be done in line with guidelines for hiring consultants in the POPP: https://info.undp.org/global/popp/Pages/default.aspx
 The Report length should not exceed 40 pages in total (not including annexes).