Workshop Organizer (For FIlipino Nationals Only)


Location : Manila, PHILIPPINES
Application Deadline :26-Aug-18 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Expected Duration of Assignment :1.5 months

Background

Project Title

“Integrated Approach in the Management of Major Biodiversity Corridors in the Philippines”

Project Description 

In October 2017, the project concept entitled “Integrated Approach in the Management of Major Biodiversity Corridors in the Philippines” with a budget proposal of USD12M was cleared by GEF CEO.  The project aims to establish and operationalize a comprehensive planning and management framework to manage biological corridors in an integrated manner which will generate multiple benefits including effective conservation of globally significant biodiversity, reduced deforestation and degradation and enhanced livelihoods. Specifically, the project is envisioned to address the following barriers:

Barrier 1:  Policies, regulations, and approaches that breed disjointed governance, planning, management, and financing of activities within the landscape/corridor. Currently relevant agencies in PA management and those that have remit over lands identified as biodiversity corridors are guided by their respective mandates and deliver on stated outcomes.  The interplay of various policies and programs in the same landscape oftentimes result in unintended results due to the absence of a commonly agreed planning and management framework for all sectors to follow;

Barrier 2: Fragmented implementation of key programs that fails to effectively address threats to BD corridor connectivity and natural resources decline: The absence of an integrated planning framework within the landscape that considers connectivity within the corridor is manifested by programs being implemented with no focus on addressing threats to habitat loss, maintaining ecosystem flows, fragmentation, conversion of high conservation value forests to agriculture. Thus, existing corridors remain a mosaic of disjointed land management units with incompatible objectives;

Barrier 3: Weak community level mechanisms to incentivize conservation of biodiversity, promote sustainable natural resource utilization, and monitor compliance: The BD corridors consist of areas that are managed under various tenure regimes including communally and privately-owned lands. A system of incentives is essential to encourage private or land tenure holders in critical spaces within the landscape to contribute to providing stepping stones, or expand the pathways of target species while ensuring improvement in ecosystem services and resilience.

 

To detail out the project concept into a full blown project proposal, the GEF has also granted an amount of USD273,000 as project preparation grant. This PPG aims to prepare and develop the following documents for final submission and approval by the GEF:

 

  • UNDP-GEF Project Document (ProDoc), using the 2017 standard template.
  • Mandatory annexes to the ProDoc, including gender analysis and action plan, and stakeholder engagement plan, among others, and project specific annexes (e.g. landscape profile, institutional and legal analysis, feasibility studies etc).
  • GEF CEO Endorsement Request.
  • Validation Workshop report (as appropriate for projects with a moderate and high SESP risk rating).

 

As part of the project preparation, a workshop will be conducted to review and agree on the project’s results framework by the project’s Technical Working Group. Specifically, the workshop will aim to achieve the following:

•             Consensus on the Project’s Results Framework;

•             Consensus on the indicators and targets of the Project;

•             Agreement on the annual work plan and budget

•             Agreement on the project’s implementation arrangements

Institutional Arrangement

The ISD Programme Manager with ISD Programme Analyst shall directly supervise the Consultant. At different points during the contract, the Consultant is expected to liaise/interact/collaborate/meet with the BD Corridor PPG Team, and UN-ISD.    As needed, the BD Corridor project staff shall provide logistical assistance to the Consultant in order for her/him to accomplish enumerated outputs.

Duration of Work

The expected duration of work is estimated to be working days spread over one and a half months (1 1/2) months.  The target date for the start of work is 3 September 2018 and the completion date is 28 September 2018.  The workshop is part of the process in developing the ProDoc of the PPG project.  Thus, it is imperative that the Workshop Organizer should be hired without delay.

Duty Station

The Consultant is not expected to report on a daily basis to UNDP-ISD Philippines office based in Mandaluyong City but shall be available on an on-call basis.

 

Schedule of Payments

The financial proposals from possible candidates should be expressed in lump sum amount inclusive of all financial costs related to this engagement

  • First Tranche 20% - Upon ubmission and acceptance of Workshop design;
  • Second Tranche 20% - Upon Completion of the Workshop;
  • Third Tranche 60% - Upon submission and acceptance of workshop documentation and final report


Duties and Responsibilities

Under the direct supervision of the ISD Programme Manager and ISD Programme Analyst, the Workshop Organizer shall:

  • Design the workshop
  • Organize and manage the workshop
  • Facilitate the discussions in the workshop
  • Document, or cause the documentation of, the workshop proceedings
  • Prepare and submit a brief analysis of the workshop discussions and agreements in the workshops and recommend next steps therefrom that will be useful in the preparation of the Inception Report
  • Present his/her report to the PMU 


Competencies

CORPORATE COMPETENCIES

  • Demonstrates integrity by modeling the UN’s values and ethical standards;

  • Promotes the vision, mission, and strategic goals of UNDP;

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

  • Treats all people fairly without favouritism.

FUNCTIONAL COMPETENCIES

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Demonstrates self-management, including conflict management/negotiating skills on interpersonal issues;
  • Excellent oral and written communication skills in English and Filipino;
  • Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
  • Computer literate; good knowledge of Microsoft Office Applications


Required Skills and Experience

QUALIFICATIONS

Education:

  • Advanced university degree in Development or Mass Communication, Behavioral Sciences, Community Development, Natural Resource Management or any related field

Experience:

  • At least 5 years of experience in organizing and facilitating medium-sized workshops and conferences participated in by multi-sectoral groups;

  • Experience in biodiversity and/or natural resources management initiatives; 

  • Extensive work in the design of participatory processes involving varied stakeholder groups of national and local organizations;

  • At least five (5) years of experience in process documentation of medium-sized conferences;

  • At least five (5) years of experience in the preparation and packaging of reports for international funding institutions

     

     

 

Language:

  • Designing participatory processes;

•        Excellent facilitation and conflict/dispute resolution/management skills;

•        Excellent written and verbal communication skills;

•        Excellent technical writing skills;

•        Excellent analytical skills;

•        Excellent report packaging skills;

•        Ability to work well in a multidisciplinary team;

•        Ability to relate well with a diverse range of stakeholders at local and national levels;

•        Strong planning and management skills;

•             Strong initiative and can work with minimum supervision

 

Criteria for selection process:

The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70%, and combined with the financial offer which will be weighted a max of 30%.

Application requirements:

  • Duly accomplished Letter of Confirmation of Interest and Availability (Financial Proposal Template) using the template provided by UNDP;
  • Personal Curriculum Vitae, indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references;

Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before  26 August 2018.

Attachments can be downloaded in the below link:

- Financial Proposal Template and Terms & Conditions for Consultants.

 http://procurement-notices.undp.org/view_notice.cfm?notice_id=49105

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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