Background

Terms of Reference (TOR)

Individual Contract – International Consultant

Country: Timor-Leste

Description of the assignment: International Consultant- TV/Video and Documentary Producer

Project name: LEARN and JSP Project

Period of assignment/services (if applicable): 5 Months (01 October 2018 to 28 February 2019)

A.   Project Title: UNDP Projects support to Elections and Justice Programme

B.        Project Description 

United Nations Development Programme (UNDP) is implementing an Electoral Project- Leveraging Electoral Assistance Regionalized Nation-Building (LEARN) to provide tailored technical assistance to Election Management Bodies (EMBs)- Technical Secretariat for Electoral Administration STAE) and National Commission for Elections (CNE) to strengthen their capacities through electoral cycle approach, contributing to the process of creating and sustaining an environment for inclusive and responsive electoral and political processes.

UNDP is also implementing the Justice System Progarmme (JSP) and has been supporting the justice sector in Timor-Leste in collaboration with the government, civil society and development partners for more than a decade. Building on the JSP’s concerted efforts to date, JSP Phase IV (2014-2018) aims to consolidate further the rule of law in Timor-Leste by strengthening the institutional capacity and improving access to justice of the vulnerable. The capacity development support focuses on the quality legal education for professionals through the Legal & Judicial Training Centre (LJTC) and reform of the state-owned legal aid system. Continuing the Mobile Justice and the new establishment of access to justice clinics are expected to reinforce access to justice for women and disadvantaged people in rural areas of Timor-Leste.  

The justice sector plays a vital role in ensuring democratic consolidation, particularly in promoting public confidence in the country’s political processes and institutions through guaranteeing rights and freedoms and ensuring fair and equitable access to dispute resolution mechanisms. It is important that the public has confidence in the justice sector as an arbiter of electoral disputes and as an actor entrusted with ensuring rule of law where electoral offences or irregularities occur.

Since the successful conduct of national elections in 2017 and 2018, the projects are undergoing activities that would pertain to the post-election scenario in relation to building the capacity of EMBs and justice sector especially courts of Timor-Leste. The projects are addressing the larger context of the socio-political dynamics especially focusing on the issues of women and youth of Timor-Leste. 

Duties and Responsibilities

C.        Scope of Work

Under the supervision of the Chief Technical Advisor of UNDP Electoral Project- LEARN and Project Manager of Justice System Programme (JSP) as per respective deliverables, the consultant is expected to produce a series of TV programmes in relation to civic education, youth and women engagements and political journalism component. The TV programme should also focus in the context of justice system and courts of Timor-Leste especially where the Justice Support Programme is intervened raising awareness to the people on mobile court reporting and Access to Justice Clinics. The TV programmes will be designed to raise public awareness (voter registration, political party platforms etc.) and specific political issues to enhance democratic participation. The TV programmes should also be developed when required on Municipality Elections. The consultant will provide on-the-job training to ‘Political Journalism Team’ to be created within the Radio and Television of Timor-Leste (RTTL) office to improve technical skills for TV production and raise the quality of journalism.

• The consultant will have overall responsibility for shipping his/her equipment to the field.
• The consultant will attend to the voiceover, sound and video editing;
• The consultant will need to be open to requests for revision for each video produced and complete the changes within a week of receiving the request;
• The consultant will produce progress reports on activities, deliverables, and outputs.
• Quantity of the programme: The consultant will produce series of episodes in relation with civic education, justice and journalism. The consultant will also produce a 30 second TV commercial for each episode.
• Video Duration: Each episode should be of 10 minutes, and the TV commercial advertising the episode should be 30 seconds.
• Language: The TV programme should be produced in Tetun
• Documentary on youth engagements should be developed based on the activity conducted by the project.
• Provide technical expertise and build capacity in other technical aspects to RTTL in video-making.

Deliverables:

1. Series of TV programmes, civic education and women and youth engagement
2. Documentary on youth engagement activity
3. Developed video on Justice Programme of UNDP
4. Monthly and final report:

• The monthly and final report should consist of the methodologies used in video making, scripts for documentary making and activities conducted for producing TV programme.

Expected Outputs:

• TV programme
• Documentary and
• Final report

The timeline for delivering the above outputs will be discussed and documented in contractual documents.

Intellectual Property

All information pertaining to this project as well as outputs produced under this contract shall remain the property of the UNDP who shall have exclusive rights over their use. Except for purposes of this assignment, the products shall not be disclosed to the public nor used in whatever format without written permission of UNDP in line with the national and International Copyright Laws applicable.

E.        Expected Outputs and Deliverables

The successful consultant is expected to deliver the following deliverables:

Competencies

F.    Institutional Arrangement.

The consultant will work under the overall supervision of the Chief Technical Advisor and Communications Analyst within the structure of the LEARN project. The logistics will be organized by UNDP.

G.   Duration of the Work

The expected duration of the work is for 5 Months (01 October 2018 to 28 February 2019)

H.    Duty Station

Dili, Timor-Leste

Required Skills and Experience

I.     Qualifications of the Successful Individual Contractor

I. Academic Qualifications:

A bachelor’s degree in social sciences, communications, multimedia, journalism, design, arts or any other relevant field.

II. Years of experience:

• Should have a minimum of 9 years of relevant experience in TV programme production
• Portfolio of video projects that he/she has executed in the past four years and two years in Timor-Leste
• Experience in providing capacity building training in TV production in Timor-Leste
• Sound technical knowledge of Final Cut Pro and Motion
• Understanding of Timor-Leste judicial context
• Understanding of Timor-Leste’s socio-political context especially of women and youth
• Understanding of international development and governance issues is desirable.

III. Language requirements

• Fluency in English (both oral and written)
• Fluency Tetun (both oral and written)
• Bahasa Indonesian is desirable

IV. Competencies:

• Exceptional interpersonal and communication skills with an ability to motivate people.
• Ability to work and communicate in a team environment with good problem-solving and organizational skills
• Capacity to deal with different cultural backgrounds and overcome language barriers.
• Capacity to state ideas in more than one way, demonstrating creativity and flexibility.
• Good writing and analytical skills and demonstrated ability to present complex information in a concise and attractive manner are critical.

1. Scope of Price Proposal and Schedule of Payments

Lump sum

The financial proposal must be expressed in the form of an all-inclusive[1] Lump Sum Amount, following the scheduled payment percentage described on the Expected Outputs and Deliverables section, supported by a breakdown of costs as per the template provided by UNDP.

Schedule of payment:

Payment will be made in one installment contingent upon delivery and approval of deliverables stated under Section E of the TOR. An IC Time Sheet must also be submitted by the successful contractor, duly approved by the Individual Contractor’s supervisor, as proof of the number of days worked which shall also serve as the basis for the payment of fees. 

J.    Recommended Presentation of Offer

Interested consultants must submit the following documents to demonstrate their qualifications:

1. Duly accomplished Letter of Confirmation of Interest and Availability and Submission of Financial Proposal using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

K.   Criteria for Selection of the Best Offer

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points of the technical criteria would be considered for the Financial Evaluation

DETAIL EVALUATION CRITERIA

L.    Annexes to the TOR

M.    Approval

[1] The term “All inclusive” implies that all costs (professional fees, travel costs, living allowances, communications, consumables, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal