Consultant to Provide Terminal Evaluation of the Project


Location : Home based consultancy with one mission to Georgia, GEORGIA
Application Deadline :17-Sep-18 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Expected Duration of Assignment :20 working days, during 1 October – 21 December 2018

Background

The project was designed to promote Georgia’s commitment to meet its obligations under the Multilateral Environmental Agreements (MEAs) by facilitating developing the capacities for an effective national environmental management framework.

The goal of the project is to make the best practices and innovative approaches available and accessible for implementation through national development policies and programmes for meeting and sustaining the Rio Conventions – UN Framework Convention on Climate Change, UN Convention to Combat Desertification and UN Convention on Biological Diversity. The project’s objective is to develop individual and organizational capacities at the Environmental Information and Education Centre (EIEC) for improved monitoring of environmental impacts and trends for elaboration of collaborative environmental management.

The objective of the Project is to be achieved through the following two main outcomes:

Outcome 1: Capacities for environmental monitoring are better enabled.

Outcome 2: Technical and management staff sufficiently trained in monitoring and data analysis, and linkage to decision-making process

This project contributes to this objective and expected outcomes by strengthening a set of targeted individual and organizational capacities among stakeholder agencies and organizations.  Specifically, the project supports:

On Systemic level

  • Strengthening of the regulatory basis for improved functioning of monitoring institutions to avoid unnecessary duplication and ensure the exchange of data and information.

Development of coordinated and compatible systems for data gathering, validation, analysis and dissemination.

  • Development of mechanisms for data exchange.
  • Strengthening of a culture of information sharing and communication.

On Institutional level

  • Establishment of a system for the provision, analysis and visualization of information related to climate change, biodiversity protection and land degradation for monitoring of implementation of obligations under Rio Conventions.

On Individual level

  • Ensuring of delivery of critical information to policy-makers.
  • Increasing of awareness and understanding of decision makers, local authorities, representatives of academic and business sectors about the commitments made by the country as a signatory of the conventions, and the implications on national development policies and programs. 
  • Continuous awareness-raising of environmental and sustainable development issues among political representatives, decision makers and general public.
  • Development of skills for monitoring, data processing and information management and data organization of relevant experts.

At the end of the project, an integrated  and coordinated information management system is to be developed that helps to institutionalize commitments under the Rio Conventions and responds to national need for improved capacities of analyzing environmental trends. 

The Terminal Evaluation will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects.

The objectives of the evaluation are to assess the achievement of project results, to assess the extent to which the project has successfully carried out adaptive management following the mid-term review, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of future UNDP programming.   


Duties and Responsibilities

In accordance with UNDP and GEF M&E policies and procedures, all full and medium-sized UNDP support GEF financed projects are required to undergo a terminal evaluation upon completion of implementation. These terms of reference (TOR) sets out the expectations for the Terminal Evaluation (TE) of the Harmonization of Information Management for Improved Knowledge and Monitoring of the Global Environment in Georgia (CCCD in Georgia) (PIMS #4883).

The Terminal Evaluation will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects.

The objectives of the evaluation are to assess the achievement of project results, to assess the extent to which the project has successfully carried out adaptive management following the mid-term review, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of future UNDP programming.  

The scope of work of the evaluation is to conduct assessment of the achievement of project results and the extent to which the project has successfully carried out adaptive management, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of future UNDP programming.  

The evaluator is expected to frame the evaluation effort using the criteria of relevance, effectiveness, efficiency, sustainability, and impact, as defined and explained in the UNDP Guidance for Conducting Terminal Evaluations of UNDP-supported, GEF-financed Projects.   A set of questions covering each of these criteria will be provided to the selected evaluator (see Annex C). The evaluator is expected to amend, complete and submit this matrix as part of an evaluation inception report, and shall include it as an annex to the final report. 

The evaluation must provide evidence-based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterparts, in particular the GEF operational focal point and Ministry of Environment Protection and Agriculture of Georgia, as well as UNDP Country Office, project team including project Chief Technical Advisor, UNDP GEF Regional Technical Adviser and other key stakeholders. The Evaluator is expected to conduct a field mission to Tbilisi. The list of organizations/individuals for interviews will be provided by UNDP Georgia during the inception phase though at a minimum it should include following: UNDP Georgia, UNDP Istanbul Regional Centre, Ministry of Environment Protection and Agriculture of Georgia, Environmental Information and Education Centre, Agency of Protected Areas of Georgia, National  Environmental  Agency, National  Forestry Agency, Tbilisi City Hall, Ministry of Economy and Sustainable Development of Georgia, Institute of Geography of Georgia, Ilia State University,  NGO “GEO”, NGO “Green Alternative”, NGO “REC Caucasus”.   

The evaluator will review all relevant sources of information, such as the project document, project reports – including Annual APR/PIR, project budget revisions, progress reports, GEF focal area tracking tools, project files, national strategies and legal documents and any other materials that the evaluator considers useful for this evidence-based assessment.

The Terminal Evaluator will be responsible for: 

  • Reviewing project documentation and relevant country background information and developing evaluation methodology;
  • Preparing inception report and providing for review to the UNDP CO;
  • Conducting field mission to Tbilisi, Georgia on the set dates;
  • Presenting preliminary findings and recommendations to the stakeholders at UNDP CO;
  • Preparing the draft evaluation report according to ToR and provided template and ensuring the inputs from the UNDP CO, UNDP RTA, Project CTA;
  • Revising/finalizing the draft evaluation report based on the provided comments from UNDP CO and providing the final version.

Key Deliverables

  • Inception Report with evaluation methodology.
  • Presentation of mission findings.
  • Final Report.

Evaluation Timeframe:

  • Inception Report: Evaluator provides methodology, timing, and approach to final evaluation and initial observations based upon desk review of materials, No later than 15 October 2018
  • Presentation: Initial Findings: end of evaluation mission; 9 November, 2018        
  • Draft Final Report: Full report, (per annexed template, Annex F) with annexes - within 2 weeks of the evaluation mission: 26 November, 2018             
  • Final Report: Revised report - within 1 week of receiving UNDP comments on draft: 19 December, 2018            

Payment Modality:

  • Upon submission and approval of the final Inception Report: 10% of consultancy fee
  • Upon submission and approval of the draft Terminal Evaluation report following the mission to Georgia: 40% of consultancy fee
  • upon finalization, submission and approval of the Terminal Evaluation report including consideration of all of the comments on the draft report: 50% of consultancy fee
  • Upon arrival in Tbilisi, Georgia (including living allowance fee, ticket cost and any other travel related transfer costs): 100% of travel costs.


Competencies

Corporate competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Understanding of the mandate and the role of UNDP would be an asset;
  • Promotes the vision, mission and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism.

Functional competencies:

  • Strong communication and analytical skills;
  • Demonstrated skills in drafting reports;
  • Ability to work under pressure with several tasks and various deadlines;
  • Actively generates creative, practical approaches and solutions to overcome challenging situations;
  • Excellent writing, presentation/public speaking skills;
  • A pro-active approach to problem-solving;
  • Computer literacy.


Required Skills and Experience

Education:

  • Master’s Degree in environmental, biodiversity, development, social sciences and/or other related fields (minimum qualification requirement: Master’s degree - 5 points; PhD – additional 3 points).

Experience:

  • Experience/proven record in project evaluation (at least 5 projects) with result-based management and/or adaptive management frameworks (minimum qualification requirement: 5 projects - 10 points; more than 5 projects – additional 4 points);
  • Experience/proven record in undertaking evaluations in multi-focal area capacity development projects (at least 3 projects) (minimum qualification requirement: 3 projects - 10 points; more than 3 projects – additional 4 points);
  • Experience/proven record in undertaking evaluations with international organizations (at least 3 projects) (minimum qualification requirement: 3 projects - 10 points; more than 3 projects – additional 4 points);
  • Experience/proven record in undertaking evaluations for UNDP or for GEF will be an advantage;

Language Requirements:

  • Fluency in written and spoken English.

Evaluation:

Offerors will be evaluated against combination of technical and financial criteria. Maximum obtainable score is 100, out of which the total score for technical criteria equals to 70 (desk review: 50 points, interview: 20 points) and for financial criteria – to 30. Offerors that do not meet Minimum Qualification Criteria will be automatically rejected, while the rest will form up the long list. The offerors who obtain minimum 35 points as a result of the desk review will be invited for the interview. Only candidates obtaining a minimum of 49 point would be considered for the Financial Evaluation.

Financial Proposal:

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the ToR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount. Maximum 30 points will be assigned to the lowest price offer. All other price offers will be scored using the formula (inverse proportion):  Financial score X = 30* the lowest price offer/suggested price offer. All envisaged travel costs must be included in the financial proposal as well.

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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