Project Management and Partnership Development Specialist


Location : Dili, Timor Leste
Application Deadline :13-Sep-18 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
26-Sep-2018
Duration of Initial Contract :105 working days
Expected Duration of Assignment :September 2018 to February 2019

Background

A.PROJECT DESCRIPTION:

The “Building an Innovation Ecosystem for Youth Entrepreneurship in Timor-Leste” initiative combines a solution-oriented initiative with innovation and service delivery to transform Timorese young people particularly those who are unemployed and are economically inactive in to ‘change makers’ or social entrepreneurs creating jobs/livelihoods towards achieving economic transformation.

The project involves strategic partnerships with private sectors, government authorities, local leaders and community, civil societies and relevant institutions. It will operate in the One Stop Shop in the capital city of Dili.

The Project Management and Partnership Development Specialist will support the achievement of the following project outcomes and outputs:

  • CPD Outcome 1: Growth and development are inclusive and sustainable, incorporating productive capacities that create employment and livelihoods for the poor and excluded
  • Output 1.1: National/municipal systems and institutions enabled to provide a wide range of methods and tools to stimulate creativity, guide discussions, moderate collaboration, as well as develop, prototype, and experiment solutions for the ‘unmet human needs’ in the community benefiting ‘people and planet’.
  • Output 1.2: Improved skills and knowledge on innovation and entrepreneurship among Timorese young people to become “Change Makers” in the community

Output 1.3: Young people with knowledge and expertise creates ventures that spawn new products and services in local industry such as fishing, agriculture, tourism, waste recycling, and thereby create jobs and livelihoods in the community.
 


Duties and Responsibilities

  1. OBJECTIVE OF THE ASSIGNMENT/SCOPE OF SERVICE

The consultant will work under the overall supervision the Programme Manager of Sustainable Development to perform the following tasks/activities:

 

  1. Ensure effective implementation of KJFL activities through
  1. Develop details KJFL work plan and closely monitor its implementation to ensure achievement of results
  2. Asses and report on progress through AWP monitoring report, quarterly report, and donor report
  3. Regular meetings with key partners SSYS, SEFOPE, BNCTL, SERVE to provide technical assistance and referrals to youth
  4. Develop concept notes for KJFL’s learning events for implementation
  5. Ensure effective implementation of KJFL learning events in partnership with government and private sector instituions

 

Coordination and Partnerships:

  1. Draft partnership engagement strategy and mapping of potential partners,
  2. Discuss and establish partnerships and networks with key actors including government offices, Chamber of Commerce, and other private sector entities, industries and commercial entities for market access, and collaboration with the project;
  3. Draft concept notes and MoUs/ Agreements with enterprises, industries for market access, and follow up on MoUs/agreements for satisfactory completion.
  4. Establish innovation labs in at least 2 municipalities
  5. Establish partnership with businesses private sector to scale-up mentorship programme
  6. Establish partnership with RTTL and Community radios to communicate KJFL’s events

 

  1. EXPECTED OUTPUTS AND DELIVERABLES

NO.

 

Deliverables/Outputs

Estimated Duration

Target Due Dates

Review & Approvals Required

1

  • Brainstorming and consultations meetings conducted, and details AWP developed with input from UNDP and Partners including events to be conducted by partners and youth groups (AWP).

10 days

September 2018

CO Programme Manager

2

  • A concept note developed on Youth Voices adopting the TedX format for youth to raise their concern and opinions on development and the first ever event organised Partnership mapping and strategy developed
  • Innovation Lab established in Dili and/or possibly two other municipalities equipped with 3D printers and materials.

18 days

October 2018

CO Programme Manager

3

  • Establish partnership with i.e. the Tourism Centre, the Ministry of Tourism, etc to implement a programme on youth and tourism development (Tour Guide and Operator).
  • Innovation challenges conducted in partnership with the Asia School of Business and/or Youth Co-Lab regional project.

18 Days

November 2018

CO Programme Manager

4

  • New partnership established to scale-up the business mentoring and networking programme (MoUs and Concept Note) and at least 2 networking events conducted (Mentorship report and feedback).
  • Launch Youth Co-Lab in Timor-Leste in partnership with UNDP Regional Office (Minutes, concept note, and activity report, news coverage).

18 Days

December 2018

CO Programme Manager

5

  • Partners events implemented, and reports submitted (SSYS, SEFOPE, BNCTL, SERVE, IADE, Telemor, Engineers without Borders, Korea Embassy, etc) (At least one event per month by Dec).
  • KJFL progress report drafted and submitted for review.

18 Days

January 2019

CO Programme Manager

6

  • Events (Exhibition/night market) conducted to showcase KJFL’s results and impact development partners and donors.
  • Established a partnership with RTTL and community radios to have regular TV programme on innovation and entrepreneurship (MoU and concept note).

18 Days

February 2019

CO Programme Manager

Total number of days

105 days

 

 

 


Competencies

  1. INSTITUTIONAL ARRANGEMENTS

The selected consultant will work under CO Program Manager for the Knua Juventude Fila-Liman. The consultant should use his/her own computer/laptop for the assignment, the office will provide access to internet to facilitate communication. Other logistical costs (local transport, communication, logging, etc. must be included as part of the financial proposal of the consultant). 

  1. DURATION OF ASSIGNMENT

The assignment will be for a period of 105 effective working days between September 2018 to February 2019 in Timor-Leste.

The consultant must be available for regular meetings with the programme unit and other meeting with the Project and Programmes Manager as well as line partners for consultation and discussion purposes. Arrangement for such visits will be coordinated by the consultant with the project team based on project work plan/schedule.

 

  1. DUTY STATION

Dili, Timor-Leste with travel to other municipalities.


Required Skills and Experience

A.     QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

 

Education:

  • University degree in business management, development studies, or any related development fields

 

Professional Experience:

  • At least 3 year of working experiences in youth empowerment related to social innovation and entrepreneurship development in agriculture, tourism, and environmental sectors/recycling.
  • Experience in working with a wide range of international and national organizations working in youth empowerment sector
  • Experience in supervising staffs, organizing and facilitating youth empowerment activities/events such as trainings and workshops and prepare reports.
  • Experience in conducting research, strategy development, and writing reports and concept note. 
  • Previous experience with United Nations or I/NGO would be an advantage.

 

Language Requirements:

  • Fluently in spoken and written Tetum and English is required

 

Other Competencies:

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels;
  • Ability to communicate and function effectively in an international, multicultural environment;
  • Ability to effectively facilitate learning for entrepreneurs and innovators from diverse backgrounds;
  • Ability to work effectively in a team.

 

  1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section C, supported by a breakdown of costs as per the template provided.

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

 

Schedule of payments

  1. September: 10% of payment upon completion of deliverables #1
  2. October    : 20% of payment upon completion of deliverables #2
  3. November : 20% of payment upon completion of deliverables #3
  4. December : 20% of payment upon completion of deliverables #4
  5. January     : 20% of payment upon completion of deliverables #5
  6. February   : 10% of payment upon completion of deliverables #6

C.      RECOMMENDED PRESENTATION OF OFFER

Individual consultants interested in the assignment must submit the following documents to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

D.     CRITERIA FOR SELECTION OF THE BEST OFFER

 

The candidates will be evaluated based on the following methodology:

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Only candidates obtaining a minimum of 56 points of the technical criteria will be considered for the financial evaluation.

 

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

University degree or high school with work experience in business training and incubation related

15

15%

Years of Experience and Knowledge of Sector:

At least 3 year of working experiences in youth empowerment related to social innovation and entrepreneurship development in agriculture, tourism, and environmental sectors/recycling.

15

15%

Experience in working with a wide range of international and national organizations working in youth empowerment sector

20

10%

Experience in conducting research, strategy development, and writing reports and concept note. 

10

10%

Fluency in English and Tetun is a must

10

10%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

 

  1. APPROVAL

This TOR is approved by


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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