Historique

Devoirs et responsabilités

• Effective and accurate financial resources management and oversight
• Implementation of operational strategies and procedures
• Projects’ budgets management and organization of an optimal cost-recovery system
• Control of CO accounts
• Control of CO cash management
• Facilitation of knowledge building and sharing

• Financial analysis and oversight for all resources managed by the CO and provision of high-quality professional advice to the CO management
• Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
• Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Member of bank signatory panel.

• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• CO finance business processes mapping and elaboration/establishment of internal standard operating procedures in the Finance Unit; control of the workflows in the Finance Unit.
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
• Elaboration of the framework and conditions of contribution within the CO resource mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies (including introduction and development of e-banking).
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

• Management of all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations.
• Preparation and monitoring of projects’ budgets in Atlas.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
• Regular analysis and reporting on the budget approvals and the delivery situation of management projects.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Organization of cost-recovery mechanisms for services provided by UNDP ensuring the preparation of pro-forma invoices for UN agencies and monitoring through the Atlas tracking system.
• Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to services.
• Ensuring that advance payments and direct payments for NEX projects are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis.
• Ensuring that cost-sharing contributions are properly transferred to UNDP on a timely basis.
• Submission of financial reports to donors on a timely and quality basis.

• Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; monthly payment orders (MPOs), travel claims and other entitlements are duly processed.
• Manager level 2 for transactions approval
• Control of accounts closure
• Approval of vendors
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Control of the Accounts Receivables for UNDP projects and follow up with partners on contributions, maintenance of the General Ledger.

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
• Transaction and stop payment approval on internet banking system.
• Approval and submission of monthly UN exchange rate reports to HQ Treasury.
• Timely and accurate approval of bank reconciliation, including documented review of exceptions.
• Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
• Performing paycycle manager role in Atlas.
• Timely preparation of monthly cash flow forecast for use by the Operations Manager. Liaison with other UN agencies to obtain estimate of their cash requirements.
• Role as cashier for cash disbursements made on site.

• Organization of training for the operations/ projects staff on Finance.
• Synthesis of lessons learned and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

Compétences

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Knowledge Management and Learning
• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

• Ability to lead strategic planning, results-based management and reporting
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
• Good knowledge of accounting
• Ability to successfully lead the Finance Team
• Excellent IT skills, knowledge of Atlas
• Ability to implement new systems and affect staff behavioral/ attitudinal change

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Demonstrates openness to change and ability to manage complexities

Qualifications et expériences requises

• Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field. In addition, the incumbent should be an International Certified  Chartered Accountant.
• Previous experience working with UNDP CO and familiarity with Atlas is mandatory.

• Minimum 5 years of relevant experience at the national or international level in providing financial management advisory services and/or managing staff and operational systems.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

•  Fluent in English in writing and presenting
•  Other UN language knowledge as an asset