UNDP Jobs - 81136- Project Support Assistant, SB 2 Peg 2 (Open to Nep

Project Support Assistant, SB 2 Peg 2 (Open to Nepalese nationals only)

Location :

Kathmandu with frequent field visits, NEPAL

Type of Contract :

Other

Starting Date :

Application Deadline :

05-Oct-18 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

One year with possibility of extnesion

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The project document for ‘Support to knowledge and lifelong learning skills’ (hereinafter referred to as ‘SKILLS’) was signed on 6th April 2015, for completion by December 31st 2017.The Ministry of Education, Science and Technology is the implementing partner. The assistance has now been extended for three years upto December 2020. The SKILLs support to 1) TVET Policy institutionalization and localization and 2) Establishment of Web based National TVET Management Information System for strengthening Monitoring & Evaluation (M&E) system. Ministry of Education, Science and Technology with the support from United Nation Development Program is leading the implementation in collaboration with Council for Technical Education and Vocational Training (CTEVT).

Building on past support, activities under extended support will focus on TVET policy redesign, localization of TVET policy at sub-national levels, private sector engagement in TVET, integration of entrepreneurship training in TVET, the TVET management information system, and keeping women in the workforce. The support will also address the TVET strategy forming the basis for the TVET Policy, Strategy and good governance in TVET.

Duties and Responsibilities

Under the direct supervision of Administrative and Finance Associate (AFA) and overall guidance and supervision of National Project Manager (NPM), the Project Support Assistant (PSA) will be responsible for providing assistance in general project implementation; coordination, management and day-to-day office activities in implementation of the SKILLS.

General Responsibilities:
The incumbent will provide comprehensive secretarial support to the office, including drafting correspondence, support in the processing of SKILLS/MoEST/UNDP project events, making travel arrangements, proper documentation and filing and related tasks.

Specific Responsibilities:

Handle office reception and related tasks.
Handle telephone system, facsimile, photocopier, internet and binding etc.
Arrange appointments as required by the program staff.
Assist to update projects files, dispatch letter, recording of incoming and outgoing mails.
Maintain record of donors, partners, stakeholders and others.
Assist in maintenance of office equipment, vehicles and other equipment.
Provide administrative support to Admin & Finance Associate.
Photocopy of office correspondence and reports upon request of staffs.
Logistic support for meeting, workshops, trainings and seminars.
Assist in organizing field visits and travel.
Ensure Gender Equality and Social Inclusion (GESI) sensitiveness in the work place.
Perform other supportive duties as needed.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Serves and promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Good inter-personal skills;
Clear and upfront communication skills;
Treats all people fairly without favoritism
Organized and good with following-up on pending issues; meets deadlines
Promote learning and knowledge management/sharing;
Focused on delivering results by taking calculated-risks and problem solving approach;
Fair and transparent decision making; regularly shares information with team members;
Actively works towards continuing personal learning and development
Good understnding and awareness of GESI issues.

Functional Competencies:

Demonstrate ability to identify and anticipate bottlenecks, as well as seek guidance.
Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files; (for admin and finance, project management positions)
Ability to organize and complete assignments within deadlines.
Integrity and impartiality, ability to work with external partners e.g. supplier, vendors, service providers;
Ability to convey difficult issues and positions to senior officials proactively seek guidance and make clear recommendations to line managers.
Dynamic and results-oriented
Strong verbal and written skills; ability to draft short memos and conduct presentations.
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities; can multi task
Willing to work long hours
Responds positively to critical feedback and differing points of view
Solicits feedback from staff about the impact of his/her own behavior highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Completion of Intermediate level.

Experience:

The incumbent should have at least three years of working experience of performing, administrative and logistical support functions with similar agencies for the project implementation.
Experience and knowledge of UNDP systems and procedures would be an asset.

Language Requirements:

Good Knowledge of spoken and written Nepali and English languages required.

Other:

Computer literacy (Microsoft Office applications and Internet) is essential;
Familiarity with multiple working approaches is regarded as an asset.