UNDP Jobs - 81236- Request for Proposal - Repackaging, shipment and s

Request for Proposal - Repackaging, shipment and safe disposal of about 36,000 (667 ton) Cathode Ray Tube Monitors at Alexandria, Dekheila, Damietta, Port Said, Suez, Safaga and Aswan ports

Location :

Cairo, EGYPT

Type of Contract :

Other

Starting Date :

07-Nov-2018

Application Deadline :

02-Dec-18 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

8 months

Languages Required :

English

Expected Duration of Assignment :

8 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

A. Project:
Protect human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care- and electronic waste (MEWM project).

Required Service:
Repackaging, shipment and safe disposal of about 36000 Cathode Ray Tube Monitors (667 ton) at Alexandria, Dekheila, Damietta, Port Said, Suez, Safaga and Aswan ports.

B. Project Description
The Protect human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care- and electronic waste”. project is Implemented by the Egyptian Ministry of Environment in collaboration with United Nations Development Programme (UNDP) and funded by the Global Environment Facility (GEF). The project objective is to prevent and reduce health and environmental risks related to POPs and harmful chemicals through their release reduction achieved by provision of an integrated institutional and regulatory framework covering environmentally sound Health Care Waste and E-waste management. The project will reduce emissions of Unintentional POPs (UPOPs) as well as other hazardous releases (e.g. mercury, lead, etc.) resulting from the unsound management, disposal and recycling of a) Health-Care Waste (HCW), in particular due to substandard incineration practice and open burning of HCW; and, b) Electronic Waste (EW), in particular due to the practice of unsound collection and recycling activities and open burning of electronic waste.
The project will achieve this by: i) determining the baseline for releases of UPOPs and other hazardous substances (e.g. mercury, lead) resulting from unsound HCW and E-waste practices; ii) conducting facility assessments; iii) building capacity among key stakeholders; iv) implementing BEP at selected model hospitals, health-care facilities (HCFs) and a central treatment facility (CTF); v) introducing BAT and BEP to formal and informal E-waste processors; vi) preparing health care facilities for the use/maintenance of non-mercury devices followed by introduction of mercury-free devices; vii) evaluating facilities to ensure that they have successfully implemented BEP; viii) installing and evaluating BAT technology(ies) at one Central Treatment Facility based on a defined evaluationcriteria; and, xi) enhancing national HCWM training opportunities to reach out to additional hospitals/HCFs.

The project aims to support the disposal of a large number (about 36000 of Cathode Ray Tubes Monitors (667 ton) (of hazardous characteristics) stored at seven Egyptian ports namely: Alexandria, Dekheila, Damietta, Port Said, Suez, Safaga and Aswan ports. List detailing the stored goods average quantities, average weight, storage conditions, legal status, size and site locations are annexed to the TOR). The existence of these CRTs is posing a high risk to the staff working in these ports; especially that the ownership of most of them is difficult to identify. Most of these CRTs have been in the custody of the above mentioned Ports Authorities for years. The “Protect Human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care- and electronic waste” Project is seeking contractors to conduct the repackaging, export and proper disposal of these goods.

Duties and Responsibilities

C. Scope of Services, Expected Outputs and Target Completion
Scope of Services
1- Get Acquainted with all National and International legislation, standards and norms applicable to the works activities including but not limited to:

Egyptian Environmental Law 4/1994 and Law 9/2009 and its executive regulation governing the handling and transport requirements of the Hazardous Waste
Egyptian Labor Law No. 12/2003 - application of the Executive Regulation articles governing the workplace quality and the safety of worker during handling hazardous waste
The terms and requirements of International Conventions and Agreements such as Basel Convention, which governs the Control of Transboundary Movements of Hazardous Wastes and their Disposal movement of hazardous waste.
The most recent editions of the International Maritime Dangerous Goods Code (IMDG) and ADR regulations (European Agreement concerning the International Carriage of Dangerous Goods by Road).

2- Development of full EIA study (Scope C) in Arabic language by an EEAA accredited environmental consultant / firm (list of accredited consultant can be found under the following link http://www.eeaa.gov.eg/en-us/services/licenses.aspx) and secure the EIA approval from EEAA before the execution of the service.
3- Fully comply with all EIA developed plans and requirements such as. Emergency Management Plan (EMP), health & safety, mitigation measures, Training) during the whole service execution period.
4- Provide all personnel, equipment, tools, repacking materials etc. required for the repackaging and transportation operation.
5- Site Preparation and management
6- Classify the waste for the appropriate repackaging and final disposal.
7- Repackage the waste to ensure safe transport to the final disposal destination and loading of waste into Shipping Cargo Units (SCUs) of 20 & 40 standard cubic feet size for shipment overseas
8- Maintain a logbook of the location and type of waste waiting to be transported to the final disposal
9- Complete all necessary documentation and procedures for export of hazardous wastes as per Basel Convention requirements including the detailed Prior Informed Consent (PIC) procedure and place all financial guarantees with the competent authority of destination and transit on behalf of the Government and their designated agencies involved. (The Egyptian Custom Authority will act as the Notifier on behalf of the government).
10- Load, transport and trans-frontier of the repackaged waste to the final disposal destination(s)
11- Produce a short documentary film demonstration the whole service starting from site preparation until final disposal.
12- Prepare final report and power point presentation containing a full documentary and photos of the Services in hard and electronic format.

Expected Outputs and Target Completion

EIA study and EEAA approval
Packing list and custom clearance documents
Basel Convention required documents
Shipping documents and Reception certificate at disposal/ recycling plant
Destruction/ recycling certificate
Short documentary film in Arabic with English subtitles
English/Arabic Final report and presentation

Institutional Arrangement
The PMU of the MEWM project will directly supervise the work of the contractor, and the Service Provider who will be directly responsible for reporting to, seeking approval from, and obtaining certificate of acceptance of output from the Project Manager of MEWM project.
The owner of the waste is the Customs General Authority which will be the notifier.

Security clearance and permits is required for the execution of the Work and to obtain site access. This matter should take approximately 1 month to complete and may the contractor be asked to replace some of the working team

E. Duration of the Work
The expected duration of the services is eight calendar months starts from the signing of the contract. Closing date of the post is 23 December, 2018.

F. Location of Work
The waste is in the custody of seven ports. Detailed Description of Each Site is annexed.

Competencies

Professionalism: Strong expertise in the development of web-based applications and on-line services with good analytical skills and ability to solve problems.
User Orientation: ability to understand user needs in order to provide user-friendly and ergonomic solutions that effectively meet user requirements.
Planning and Organizing: Ability to plan projects and organize activities, work to tight deadlines, handle concurrent requests, and manage conflicting priorities.
Communication: Good spoken and written communication skills, including the ability to explain technical information and prepare written documentation in a clear, concise style.
Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Required Skills and Experience

G. Qualifications of the Key Personnel

General experience
The waste (CRTs) located at the Sites is regarded as being toxic to humans. The Bidder shall therefore include staff members in his team who have considerable experience with repackaging of hazardous materials including heavy metals and POPs chemical waste (potentially existing).

Key Personnel
The following Profiles are regarded as necessary expertise for a professional works implementation:

Profile

Experience for General Manager
Degree/Diploma in Engineering or related natural sciences. Fluent in English. More than 10 years of experience with hazardous waste management and disposal
More than 3 years of experience in comparable projects and at least 1 similar position.

Site Manager (full time on Site)
Degree/Diploma in Chemistry or related field. More than 10 years of experience with hazardous waste management and disposal. Fluent in English. Knowledge of Arabic is an advantage.
Experience as a site manager from at least 3 similar projects. Experience with repackaging of hazardous waste, road transport, international transport in line with Basel Convention and environmentally sound disposal in EU licensed facilities.
In addition, experience with risk management, environmental protection measures and occupational health and safety issues in relation to hazardous waste are essential.

Safety Expert
Degree/Diploma in Engineering or related natural sciences. Fluent in English. Knowledge of Arabic is an advantage. More than 10 years of experience.
More than 5 years of experience in health and safety and emergency preparedness and response planning and management, preferably from hazardous waste removal.

Repackaging personnel (number according to Bidders work schedule)

H. Scope of Proposal Price and Schedule of Payments

The Bidder shall submit a bid for the whole of the works described in the RFP by filling in prices for all items of the Works, as identified in the data sheet DS. No.35 and the Bill of Quantities annexed.

I. Criteria for Selecting the Best Offer

This section should indicate the full list of criteria which shall serve as basis for evaluating proposals and awarding the contract, and the respective weight of each criteria. A General guide has been provided in DS No. 32 of the RFP Data Sheet.

The award will be evaluated based on:

Combined Scoring method – where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted a maximum of 30%;

J. Annexes to the TOR

Following are the list of provided annexes:

1. Full report including a brief description of the ports where the waste is existing
2. CRTs Distribution and description in Egyptian Ports
3. A full Bill of Quantities