Job Purpose and Organizational Context

UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal's development partners together to design and implement successful projects to contribute to the achievement of Nepal’s development objectives.

In parallel to the roll-out of its new Country Programme, 2018-2022, UNDP Nepal is reorganizing internally and moving towards strategically repositioning UNDP’s contributions in support of the Sustainable Development Goals and collaboration with national development partners.  Nepal is transforming itself in a federal state as per its new Constitution which has implications for how UNDP engages with national and sub-national authorities.  Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.

Under the guidance and direct supervision of the Head of Field Office,  the Programme Associate ensures effective delivery of the project by entering and managing data and supporting project implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving issues and exchange of information.

 Functions / Key Results Expected

Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

1. Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets.
2. Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
3. Full compliance of administrative activities with UNDP rules, regulations, policies and strategies.

Provides effective administrative support to the Field Office through:

1. Review of NIM projects Financial Reports;
2. Submitting requests for creation and approval of PO and non-PO vouchers as well as vendor creation with supporting documentation to GSSU. Timely corrective actions on payment vouchers if/as requested by GSSU;
3. Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas for development projects;
4. Combined Delivery Report (CDR) finalized and signed;
5. Draft correspondence relating to Unit. Maintains policy, confidentiality and general management files;
6. Organization of workshops, conferences, retreats;
7. Coordination of all arrangements for travel and logistics of Unit;
8. Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports, as required.

Maintenance of administrative and financial control in the Field Office, through:

1. Maintenance of administrative control records such as commitments and expenditures;
2. Confirmation of availability of funds prior to review by supervisor;
3. Proper control of supporting documents of funds and activities;
4. Provision of the information for the audit.

Supports facilitation of knowledge building and knowledge sharing in the Field Office through:

1. Organization of trainings for the  projects staff on programme related issues;
2. Synthesis of lessons learnt and best practices in programme;
3. Sound contributions to knowledge networks and communities of practice.

 Competencies and Selection Criteria

Description of Competency at Level Required

(For more comprehensive descriptions please see the competency inventory)

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level.  A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

Core

Innovation

Ability to make new and useful ideas work

Level 3: AAdapts deliverables to meet client needs

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

Communication

Ability to listen, adapt, persuade and transform

Level 1: Reliably and consistently interprets information and instruction correctly

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

and hiring managers are encouraged to familiarize themselves for more information

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Quality Assurance

Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Office Administration

Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Team Building

Ability to work effectively with diverse groups of professionals towards common goals

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation

Organises and prioritizes work schedule to meet client needs and deadlines

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Recruitment Qualifications

Education:

Secondary Education or Bachelor’s degree in Business Administration, Public Administration, Economics.

Experience:

6 years with secondary education  or 3  years’ with Bachelor’s degree of relevant administrative or programme  experience. 

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Nepali

Other:

UNDP is committed to achieve workforce diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels.  Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

All applications will be treated with highest confidentiality.